IFB 200010064 Blanton House Roof Replacement Project & Exterior Improvements

Agency: City of Richmond
State: Virginia
Type of Government: State & Local
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Jul 31, 2020
Due: Aug 19, 2020
Publication URL: To access bid details, please log in.
IFB 200010064 Blanton House Roof Replacement Project & Exterior Improvements
IFB #200010064
Bid Due Date: August 19, 2020 / Time: 2:00 P.M.
Bid Opening Date: August 20, 2020 / 2:00 P.M.
Pre-Bid Meeting Date: July 30, 2020 / Time 10:00 A.M. - 11:00 A.M.
Site Visit Date: July 30, 2020 / 11:30 A.M. - 12:30 P.M.

Contact: Corliss Spurlock at Corliss.Spurlock@richmondgov.com or (804) 646-5804
Posted by Richmond VA Procurement at 1:17 PM

Attachment Preview

(804) 646-5716
July 20, 2020
Invitation for Bid #200010064
Blanton House Roof Replacement Project & Exterior Improvements
Due Date: August 19, 2020 / Time: 2:00 P.M.
Opening Date: August 20, 2020 / Time: 2:00 P.M.
Pre-Bid Meeting: July 30, 2020 / Time: 10:00 A.M. – 11:00 A.M.
Site Visit: July 30, 2020 / 11:30 A.M. – 12:30 P.M.
Mailing Address: City Hall, 900 East Broad Street, 11th Floor, Room 1104
Richmond, VA 23219
NOTE: Bidders choosing to submit bids through hand-delivery should allow extra time for delivery of
bids. Because City of Richmond government offices are currently closed to non-essential personnel due
to COVID-19, hand-delivered bids will be accepted only during the hours of 9:00am to 4:00pm Monday
through Friday at the 9th Street entrance to City Hall at 900 East Broad Street, Richmond, Virginia 23219.
Bidders choosing to hand-deliver bids must call Corliss Spurlock at (804) 489-7232 when arriving at
City Hall, and Corliss Spurlock will meet the bidder at the 9th Street entrance of City Hall to collect the
submittal. Bids will not be accepted after the Due Date and Time listed above.
Invitation for Bid Prepared by:
Name: Corliss P. Spurlock
Title: Senior Procurement Analyst
Telephone: (804) 646-5804
Fax: (804) 646-5989
Email: Corliss.Spurlock@richmondgov.com
City of Richmond, Department of Procurement Services
900 East Broad Street, Room 1104, Richmond, VA 23219
Page 1 of 57
Blanton House Roof Replacement Project & Exterior Improvements
1. Bid Form………..…………………………………………………………………. 3 – 5
2. Statement of Work………………………………………………………………… 6 – 7
3. Part 2 – General Conditions of the Contract………………………………………. 8 – 56
4. Part 3 – Special Conditions of the Contract……………………………….............. 57
5. Forms and Attachments
Affidavit of Payment and Claims
City of Richmond Bid Bond
Sample Contract
City of Richmond Performance Bond
City of Richmond Labor and Material Payment Bond
Field Change Order Directive (FCOD)
Proposed Change Order Form (PCO Form)
Construction Change Order Summary
ACH-Direct Deposit Form
EDI Payment Agreement for Contractors
Construction Contractor Performance Evaluation
MBE/ESB Participation Form (MBE-2)
Monthly Compliance Report (MBE-3)
End of Table of Contents
Page 2 of 57
For the construction of Blanton House Roof Replacement Project & Exterior Improvements
Made by:
(Name and Title of Individual Executing the Bid)
Name of Bidder:
Full Address:
(Company Name)
City and State:
Phone Number:
Fax Number:
Email Address:
Virginia Contractor’s Registration Number:
Federal Tax Identification Number:
By submission of this bid and authorized signature therein, the above-named Bidder certifies and
affirms compliance with all terms and conditions herein and declares that:
1) the Bidder is of lawful age and that no other person, firm, corporation or joint venture has
any interest in this Bid or in the Contract proposed to be entered into.
2) the Bid is made without any understanding, agreement, or connection with any other
person, firm, corporation, or joint venture making a Bid for the same purposes, and is in
all respects fair and without collusion or fraud.
3) the Bidder is not in arrears to the City of Richmond, upon debt or contract; is not a defaulter,
as surety or otherwise, upon any obligation to the City of Richmond; and has not been
delinquent or unfaithful in any former contract with the City of Richmond.
4) no officer or employee or person whose salary is payable in whole or in part by the
OWNER is, shall be, or become interested, directly or indirectly, as a contracting party,
partner, stockholder, surety or otherwise, in this bid, or in the performance of the Contract,
or in the supplies, materials, or equipment and work or labor to which it relates, or in any
portion of the profits thereof.
5) in compliance with Sec. 3.3 of the General Conditions of the Contract, the Bidder has
carefully examined the site of the work and that, from his own investigations, is satisfied
as to the nature and location of the work, the character, quality, and quantity of materials
and the kind and extent of equipment and other facilities needed for the performance of the
work, the general and local conditions and all difficulties to be encountered, and all other
items which may, in any way, affect the work or its performance.
Page 3 of 57
6) That the Bidder has thoroughly examined and is familiar with copies of the Contract
Documents and the following addenda receipt of which is hereby acknowledged.
Addendum No.
Addendum No.
Addendum No.
Addendum No.
Dated ________________
Dated ________________
Dated ________________
Dated ________________
If none, write “none”
7) The Contract will be awarded to the lowest responsive, responsible Bidder whose Base Bid
Price as offered in the Bid Form represents the lowest total price and complies with the
conditions of the Bid, provided the bid is reasonable and it is to the best interest of the
Owner to accept it.
8) The undersigned furthermore agrees to perform at the request of the Owner, any related
extra (or less) work than required by the Contract Documents which may arise during
construction on the basis of a lump sum, unless noted otherwise, negotiated between the
Contractor and the Owner for said extra (or less) work or for a compensation of actual cost
of labor, material and equipment rental involved in said extra (or less) work plus a
percentage computed as listed below for overhead and profit as described in the Conditions
of the Contract:
Where the work is performed by the Contractor’s own forces, the percentage shall be
________________ percent ( %) of the cost of the work for overhead and or profit,
not to exceed 15%. Where work is performed by a subcontractor, the percentage due to
the subcontractor plus the General contractor’s mark-up shall be ____________ percent (
%) of the cost of the work for overhead and profit, not to exceed 25%.
9) If accepted by the Owner, the Bidder shall execute the contract and furnish, satisfactory to
the Owner, a Performance Bond and Payment Bond for labor and materials in accordance
with the General Conditions of the Contract unless so stated elsewhere in the bid
10) Bidder agrees that no contract shall result from the submission of his bid and no liability
shall accrue with respect thereto until a written contract and accompanying documents have
been fully and completely executed on the part of the successful bidder and the Owner.
11) The undersigned further agrees to complete the work as bid within 120 consecutive
calendar days after Notice to Proceed. As the time allotted for the completion of the Work
is of the essence, if the work is not completed within specified time for the completion of
the Work, there shall be deducted from the contract price, not as a penalty but as liquidated
damages, $250.00 for each and every calendar day of delay in the completion of the work
beyond the time specified, subject to all the terms of the General Conditions.
12) Accompanying this Bid is a certified or cashier’s check in accordance with the General
Conditions made payable to the City of Richmond in the sum of
Dollars ($_____________) which check is to be forfeited as liquidated damages
if, in case this Invitation for Bid is accepted, the undersigned shall fail to execute the
Page 4 of 57
attached contract in accordance with the General Conditions; OR a Bid Bond for not less
than five percent (5%) of the bid amount set forth in item 14 of this Bid Form. Should the
bidder so elect, said check will be returned to the undersigned upon delivery of a
satisfactory bond.
13) Bidder certifies that he is properly registered as a licensed contractor under Title 54.1 of
the Code of Virginia (1950), as amended. The number and expiration date is affixed below.
14) For the consideration set forth, and identified by this signature,
______________________________ (EACH BID SHEET CONTAINING A PRICE
PROVIDED), the Bidder proposes to furnish all materials, tools, labor and equipment of
every description, except such materials specified to be furnished by the Owner, necessary
to accomplish all work required by and in accordance with the Request for Qualification
(if applicable), drawings, specifications, General Conditions, special provisions, bid forms,
contract, bond, and any addenda associated with this project, all of which are hereby made
a part of this Invitation for Bid.
Base Bid – The base bid includes all work and materials in accordance with the total
construction documents including the drawings and specifications for the LUMP SUM
(Price in Words)
(Price in Figures)
In submitting this bid, it is understood that the City of Richmond, Virginia, reserves the right to
reject any and all bids or to award in whole or in part as determined to be in the best interest of
the City. It is agreed that this Bid may not be withdrawn for a period of 60 days from the
opening thereof.
Respectfully Submitted,
(Name of Individual, Firm, or Corporation making bid)
By ____________________________________________
Virginia Contractor’s Registration Number
Federal Tax ID Number
Page 5 of 57
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