CITY OF RICHMOND
DEPARTMENT OF PROCUREMENT SERVICES
June 25, 2020
Invitation for Bid 200016353
For the construction of
Fire Station 6 and 8 Bathroom Renovations
NOTE: Bidders choosing to submit bids through hand-delivery should allow extra time for delivery of
bids. Because City of Richmond government offices are currently closed to non-essential personnel due to
COVID-19, hand-delivered bids will be accepted only during the hours of 9:00am to 4:00pm Monday
through Friday at the 9th Street entrance to City Hall at 900 East Broad Street, Richmond, Virginia 23221.
Bidders choosing to hand-deliver bids must call Lawrence Hall at 804-489-7121 when arriving at City Hall,
and Lawrence Hall will meet the bidder at the 9th Street entrance of City Hall to collect the submittal. Bids
will not be accepted after the Due Date and Time listed above.
Due Date: August 11, 2020 / Time: 10:00 A.M.
Opening Date: August 12, 2020 / Time: 10:00 A.M.
Pre-Bid Meeting/Site Visit Date: July 9, 2020 / Time: 10:00 A.M.
2nd Site Visit Date Station 6: July 15, 2020 / Time: 10:00 A.M. to 12:00 P.M.
2nd Site Visit Date Station 8: July 15, 2020 / Time: 1:00 P.M. to 2:00 P.M.
Receipt Location: City Hall, 900 East Broad Street, 11th floor, Room 1104
Pre-Bid Locations: COR Fire Station #6, 138 South Jefferson Street, Richmond,
COR Fire Station #8, 1018 Williamsburg Road, Richmond, Virginia 23231
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Invitation for Bid Prepared by:
Name: Lawrence Hall
Title: Senior Procurement Analyst
Telephone: (804) 646-5796
Fax: (804) 646-5989
City of Richmond, Department of Procurement Services
900 East Broad Street, Room 1104, Richmond, VA 23219
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TABLE OF CONTENTS
Fire Station 6 and 8 Bathroom Renovations
1. Bid Form………..………………………………………………………………….…… 3
2. Statement of Work……………………………………………………………………… 12
3. Part 2 – General Conditions of the Contract……………………………………….…… 14
4. Part 3 – Special Conditions of the Contract………………………………..............…… 59
5. Forms and Attachments
Affidavit of Payment and Claims
City of Richmond Bid Bond
City of Richmond Performance Bond
City of Richmond Labor and Material Payment Bond
Field Change Order Directive (FCOD)
Proposed Change Order Form (PCO Form)
Construction Change Order Summary
ACH-Direct Deposit Form
EDI Payment Agreement for Contractors
Construction Contractor Performance Evaluation
MBE/ESB Participation Form (MBE-2)
Monthly Compliance Report (MBE-3)
6. Technical Specifications (Table of contents)
End of Table of Contents
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SEALED BIDS WILL BE RECEIVED at the Department of Procurement Services, City Hall, 900 E. Broad
Street, Rm. 1104, Richmond, Virginia 23219, UNTIL BUT NOT LATER THAN 10:00 A.M. ON August
11, 2020 AND WILL BE OPENED 10:00 A.M. on August 12, 2020.
To Procurement Services, Room 1104, 900 East Broad Street, Richmond, Virginia:
For the construction of Fire Station 6 and 8 Bathroom Renovations
(Name and Title of Individual Executing the Bid)
Name of Bidder:
City and State:
Virginia Contractor’s Registration Number:
Federal Tax Identification Number:
By submission of this bid and authorized signature therein, the above-named Bidder certifies and affirms
compliance with all terms and conditions herein and declares that:
1) the Bidder is of lawful age and that no other person, firm, corporation or joint venture has any
interest in this Bid or in the Contract proposed to be entered into.
2) the Bid is made without any understanding, agreement, or connection with any other person, firm,
corporation, or joint venture making a Bid for the same purposes, and is in all respects fair and
without collusion or fraud.
3) the Bidder is not in arrears to the City of Richmond, upon debt or contract; is not a defaulter, as
surety or otherwise, upon any obligation to the City of Richmond; and has not been delinquent or
unfaithful in any former contract with the City of Richmond.
4) no officer or employee or person whose salary is payable in whole or in part by the OWNER is,
shall be, or become interested, directly or indirectly, as a contracting party, partner, stockholder,
surety or otherwise, in this bid, or in the performance of the Contract, or in the supplies, materials,
or equipment and work or labor to which it relates, or in any portion of the profits thereof.
5) in compliance with Sec. 3.3 of the General Conditions of the Contract, the Bidder has carefully
examined the site of the work and that, from his own investigations, is satisfied as to the nature and
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location of the work, the character, quality, and quantity of materials and the kind and extent of
equipment and other facilities needed for the performance of the work, the general and local
conditions and all difficulties to be encountered, and all other items which may, in any way, affect
the work or its performance.
6) That the Bidder has thoroughly examined and is familiar with copies of the Contract Documents
and the following addenda receipt of which is hereby acknowledged.
If none, write “none”
7) the Bidder understands that the Work will involve entry into and performing work within confined
spaces and that the bid includes the cost for personnel certified in confined space entry and safety
8) The Contract will be awarded to the lowest responsive, responsible Bidder whose Total Computed
Price as offered in the Bid Form represents the lowest total price and complies with the conditions
of the Bid, provided the bid is reasonable and it is to the best interest of the Owner to accept it.
9) The undersigned furthermore agrees to perform at the request of the Owner, any related extra (or
less) work than required by the Contract Documents which may arise during construction on the
basis of a lump sum, unless noted otherwise, negotiated between the Contractor and the Owner for
said extra (or less) work or for a compensation of actual cost of labor, material and equipment rental
involved in said extra (or less) work plus a percentage computed as listed below for overhead and
profit as described in the Conditions of the Contract:
Where the work is performed by the Contractor’s own forces, the percentage shall be
________________ percent (____%) of the cost of the work for overhead and or profit, not to
exceed 15%. Where work is performed by a subcontractor, the percentage due to the subcontractor
plus the General contractor’s mark-up shall be ____________ percent (______%) of the cost of the
work for overhead and/or profit, not to exceed 25%.
10) If accepted by the Owner, the Bidder shall execute the contract and furnish, satisfactory to the
Owner, a Performance Bond and Payment Bond for labor and materials in accordance with the
General Conditions of the Contract unless so stated elsewhere in the bid documents.
11) Bidder agrees that no contract shall result from the submission of his bid and no liability shall
accrue with respect thereto until a written contract and accompanying documents have been fully
and completely executed on the part of the successful bidder and the Owner.
12) The undersigned further agrees to complete the work as bid within 210 consecutive calendar days
after Notice to Proceed. As the time allotted for the completion of the Work is of the essence, if the
work is not completed within specified time for the completion of the Work, there shall be deducted
from the contract price, not as a penalty but as liquidated damages, $500.00 for each and every
calendar day of delay in the completion of the work beyond the time specified, subject to all the
terms of the General Conditions.
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