MOISD is Accepting Bids for the Installation of Asphalt or Concrete Pavement ADDENDUM

Location:	Michigan
Posted:	Apr 29, 2026
Due:	May 4, 2026
Agency:	Mecosta-Osceola Intermediate School District
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Publication URL:	To access bid details, please log in.

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District

Mecosta-Osceola Intermediate School

15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543

Fax: (231) 796-3300

www.moisd.org

MOISD is Accepting Bids for the Installation of Asphalt

or Concrete Pavement

04/13/2026

SECTION 1: INTRODUCTION

The Mecosta-Osceola Intermediate School District (MOISD) is requesting proposals from qualified

contractors for the completed installation of either asphalt or concrete pavement at the MOISD Campus,

Big Rapids, MI 49307, locations as designated on the attached map as “A, B, C, and D”. This project

must be designed to accommodate bus traffic and meet all state and federal laws and regulations.

SECTION 2: PROJECT OVERVIEW

The project scope includes, but is not limited to, the preparation, grading, and installation of either

asphalt or concrete pavement over designated areas of the MOISD transportation facility. The

installation must meet the structural and functional requirements necessary to support frequent heavy

vehicle traffic.

SECTION 3: GENERAL INFORMATION

3.1 Issuing Office:

Mecosta-Osceola Intermediate School District

Superintendent's Office

15760 190th Ave

Big Rapids, MI 49307

3.2 Key Dates:

• RFP Issue Date: April 13, 2026

• Mandatory Pre-bid Walk Through: April 20, 2026, at 9 a.m.

o Pre-bid site location: 602 S. Bronson Avenue, Big Rapids, MI 49307 (parking lot)

• Proposal Submission Deadline: May 4, 2026, at 2 p.m.

• Bid Opening Date: May 4, 2026, at 2 p.m.

• Project Completion Deadline: August 7, 2026, 2025

*Late submissions will not be considered. If bidders have concerns regarding the project timeline,

they may submit a statement of concern as an appendix to their proposal.

SECTION 4: SCOPE OF WORK

4.1 Site Preparation:

o Removal of existing pavement or unsuitable materials as necessary.

o Grading and compaction of the subbase.

o Installation of drainage infrastructure as required by site conditions.

o Contractor must obtain all necessary local permits prior to the commencement of work.

Mecosta-Osceola Intermediate School

District

15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543

Fax: (231) 796-3300

www.moisd.org

4.2 Pavement Installation:

o Asphalt Pavement:

 Installation of a minimum 8-inch thick aggregate base.

 Placement of a 2-inch asphalt base course using 13A HMA Material or equal.

 Application of a 1.5-inch asphalt surface course using 5E, HMA Material or equal.

o Concrete Pavement:

 Installation of a minimum 8-inch thick compacted aggregate base.

 Placement of a 6-inch reinforced concrete slab.

 Use of expansion joints and appropriate curing time per industry standards.

4.3 Compliance & Testing:

o Compliance with Michigan Department of Transportation (MDOT) and American Concrete

Institute (ACI) standards.

o Quality control testing of materials and compaction standards.

o Compliance with the site’s stormwater management plan in accordance with Michigan

environmental standards.

o Contractors must adhere to specific stormwater runoff and infiltration rate guidelines

outlined by the City of Big Rapids.

4.4 Final Site Work:

o Striping and signage installation.

o Site clean-up and restoration including topsoil, seed, fertilizer, and mulch around

perimeter of lots.

o Project close-out documentation and final inspection.

o Contractor must provide a warranty period for workmanship defects.

SECTION 5: BIDDER QUALIFICATIONS

Interested bidders must demonstrate the following:

• Minimum of five (5) years of experience in pavement installation for heavy vehicle traffic.

• Compliance with all applicable federal, state, and local laws, including ADA requirements where

applicable.

• Ability to provide a bid bond and performance bond.

• Valid licenses, certifications, and insurance coverage.

SECTION 6: PROPOSAL SUBMISSION REQUIREMENTS

Proposals must include the following information:

1. Company Information: Name, address, contact information, and relevant experience.

2. Project Understanding & Approach: Description of the work plan, including methodology,

timeline, and materials to be used.

3. Cost Proposal: Itemized breakdown of costs for labor, materials, and any additional expenses.

Individual for each of the (4) projects labeled “A, C, B, and D” on the map.

4. References: Three (3) references from similar completed projects.

5. Timeline: Compliance with estimated start and completion dates.

6. Bid Bond: A bid bond in the amount of 10% of the total bid price must be submitted as part of

the proposal.

7. Performance Bond: (100%) of the contract value.

Mecosta-Osceola Intermediate School

District

15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543

Fax: (231) 796-3300

www.moisd.org

SECTION 7: SELECTION CRITERIA

Proposals will be evaluated based on:

• Compliance with RFP requirements.

• Experience and qualifications.

• Cost competitiveness.

• Proposed timeline and project approach.

• References and past performance.

• Compliance with Legal Requirement.

SECTION 8: LEGAL REQUIREMENTS

All work must comply with applicable local, state, and federal laws, including environmental and safety

regulations. The selected contractor must adhere to all stormwater management requirements as

outlined in the project plans.

SECTION 9: WARRANTY & MAINTENANCE

• The contractor must clearly outline the warranty period and provide detailed warranty guidelines.

• Maintenance obligations must be outlined, including any post-construction inspections required

by MOISD.

SECTION 10: CONTACT FOR INQUIRIES OR QUESTIONS

• Inquiries or questions regarding the bid will be accepted until April 30, 2026. Please

contact: Mark R. Klumpp, Special Projects Coordinator

Phone: (231) 796-3543 or email spcklumpp@moisd.org

SECTION 9: APPENDICES

1. Appendix A – Proposal Submission Form

2. Appendix B – Reference Check Form

3. Appendix C – Bidder Timeline Concern Statement (if applicable)

4. Appendix D- Affidavit of Familial Relationships

5. Appendix E- Affidavit of Compliance With School Safety Initiative Legislation

6. Appendix F -Affidavit of Compliance - Iran Economic Sanctions Act

SECTION 11: DEADLINE AND BID SUBMISSION REQUIREMENTS

• All bids must be submitted in sealed envelopes clearly marked on the outside of the

envelope "Asphalt/Concrete Bid”.

• Sealed bids will be accepted until 2 p.m. on May 4, 2026, and should be addressed to:

Mecosta-Osceola ISD

Superintendent’s Office

"Asphalt/Concrete Bid"

15760 190th Avenue

Big Rapids, MI 49307

• Bid Opening Date: May 4, 2026 at 2 p.m.

• Bid opening location: MOISD Board of Education Office, 15760 190th Ave, Big Rapids, 49307

District

Mecosta-Osceola Intermediate School

15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543

Fax: (231) 796-3300

www.moisd.org

SECTION 12: RESERVATION OF RIGHTS

MOISD reserves the right to:

• Accept or reject any or all bids, in whole or in part, waive informalities, and negotiate with

selected contractors.

• Modify or cancel the RFP.

• Accept the bid that best serves the interests of the district.

• Request additional information.

• The MOISD is an equal opportunity employer.

APPENDIX A – PROPOSAL SUBMISSION FORM

Vendor Information:

- Company Name: _______________________________

- Address: ____________________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

Acknowledgment of RFP Requirements:

By signing below, the bidder acknowledges that they have read and understood all the requirements of the

RFP and agree to comply with all stated terms and conditions.

Authorized Representative Name: ________________________

Title: _________________________________________________

Signature: __________________________ Date: ____________

APPENDIX B – REFERENCE CHECK FORM

Vendor Information:

- Company Name: _______________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

District

Mecosta-Osceola Intermediate School

15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543

Fax: (231) 796-3300

www.moisd.org

Reference #1:

- Organization Name: ___________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

- Project Description: ___________________________

- Completion Date: _______________

Reference #2:

- Organization Name: ___________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

- Project Description: ___________________________

- Completion Date: _______________

Reference #3:

- Organization Name: ___________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

- Project Description: ___________________________

- Completion Date: _______________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

MOISD is Accepting Bids for the Installation of Asphalt or Concrete Pavement ADDENDUM

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