Passenger Conversion Vans

Location:	Kansas
Posted:	Oct 20, 2026
Due:	Oct 30, 2026
Agency:	Maize Unified School District
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

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Maize USD 266

Request for three (3) ten (10) passenger conversion vans

October 15, 2026

Maize USD 266 is requesting bids for three (3) - ten (10) passenger conversion vans. The term “lowest

responsible bidder” is defined as allowing the school district to choose between the kinds of materials,

goods, or services subject to bid. The school district may consider such factors as labor costs, service,

availability of materials and supplies, maintenance costs, and experience of vendor on previous similar

projects. The school district may also determine any differences or variation in quality or character of the

materials, goods, or services being bid.

The item(s) contained in this bid shall conform to all standards including warning labels and safety

devices, guards, and equipment required to meet the safety standards established by any jurisdiction

recognized by industry safety councils or organizations to establish safety standards.

K.S.A. 75-3740(g) (The State Preferential Bid Law) may be applied against all vendors who are

domiciled outside of the State of Kansas, and whose state has preferential bidding statute.

Please return this bid in a sealed envelope, with the name of the bidder and marked “Conversion Van”

on the lower left-hand corner. Return the bid, the attached summary sheet no later than 11:00 am on

Friday, October 30th, 2026 to:

Maize USD #266

Attn: Darin Augustine

905 W Academy Ave

Maize, KS 67101

STANDARD CONDITIONS

1. Maize USD 266 reserves the right to reject any item(s) in the bid and to waive any

informality in bidding. Contracts entered into on the basis of submitted bids are

revocable if contrary to law.

2. Bids of an incomplete nature, or subject to multiple interpretations may, at the option of the

School District, be rejected as irregular.

3. If applicable, each bid item must show unit price and extension. In case of error, unit prices will

govern. Alternate bids, and/or bids based on group or total awards may be considered.

4. The district will consider all products that are deemed equal.

5. Deliveries are to be F.O.B. to the stated location. Shipping and delivery charges will not be

separate from the bid amount.

6. Certain bids, because of unique factors, may not be covered by standard conditions. Alternate

or special conditions will take precedence over any standard condition previously stated.

7. Per K.S.A. 60-1111, Public Works Bonds will be required per Kansas law for bids in excess of

$100,000. (only applies to construction projects).

8. A performance bond is required for any bid in excess of $40,000. (only applies to construction

projects).

9. A bid bond of 5% of the bid total will be required on any bid in excess of $20,000. Bond may be

in the form of a cashier’s check or money order in lieu of actual bond (only applies to

construction projects).

10.Vendor(s) shall be in compliance with all federal, state and local laws, ordinances, and

regulations.

11.A valid federal tax identification number must be provided before any purchase order can be

issued.

12.A purchase order constitutes the buyer’s offer to the seller upon the terms and conditions stated

herein, and shall become a binding contract on the terms set forth when it is accepted, either by

acknowledgement or performance.

13.If the vendor fails to make deliveries or initiate performance within the time specified on the

request for bid or the purchase order, USD 266 may, by written notice, terminate the right of the

vendor to proceed with deliveries or performance.

14.Vendor shall certify that all supplies or equipment sold and delivered to the district are free and

clear of any and all liens or claims or liens arising under and by virtue of the provisions of the

General Statutes of Kansas, 1961 Supplement, Sections 58-201, et. seq., and any other lien,

right or claim of any kind.

15.All items sold and delivered to the district shall be free from defects in material and

workmanship, and shall be subject to our inspection and approval at any time within thirty days

after delivery. Rejected items shall be held at the seller's risk and expense. No replacement of

defective items shall be made by the seller unless agreed to by a USD 266 authorized

representative and such agreement shall be in writing.

16.The successful bidder shall not be allowed any extra compensation by reason of any matter or

thing concerning which the bidder might have fully informed themselves because of their failure

to do so prior to the bidding. The successful bidder must employ, so far as possible, such

methods and means in the carrying out of the work as will not cause any interruption or

interferences with any other contractors and/or District operations.

17.Each bid shall be signed by the person making the bid, along with the firm name, mailing

address and telephone number. In case the bid is made by a corporation, the same shall be

signed by a legally authorized agent of the corporation. The envelope shall be sealed and

plainly marked as a bid for this particular project.

18.The vendor agrees to require the following sections in all contracts:

a. A requirement to observe the provisions of the Kansas Act Against Discrimination;

b. A requirement that all solicitations or advertisements for employees shall include the

phrase “Equal Opportunity Employer”;

c. A requirement to comply with the proper reporting procedures to the Kansas

Commission on Civil Rights, in accordance with the provisions of K.S.A. 1976 Supp.

44-1030;

d. A requirement that should the vendor be found guilty of a violation of the Kansas Act

Against Discrimination; such violation shall deem any contract with USD 266 to have

been breached.

General Contractual Requirements

1. Prices quoted shall include all costs for labor, equipment, supplies, shipping and material

charges to complete the work and/or deliver the materials at the location indicated and as

requested by the Assistant Superintendent.

2. Faxed/emailed bids will not be accepted.

3. Whenever products or materials of any particular producer or manufacturer are mentioned in

our specifications, such a product or material mentioned is intended to be descriptive of type or

quality and not restrictive to those mentioned except as noted.

4. Maize USD 266, a governmental subdivision, is exempt from payment of Federal Excise Tax

and State Sales Tax. Tax exemption information will be furnished upon request.

5. In case of default by the Contractor, the District will procure the services herein specified from

other sources and hold the Contractor responsible for any excess cost occasional thereby.

6. Failure to perform as guaranteed, or any other default by the Contractor, may result in

disqualification of the Contractor from future bidding.

7. Should bidder take exception to any terms, conditions, or specification; stated therein, such

exception must be noted IN WRITING within your bid submittal and an alternate stated. Failure

to do so will result in the assumption and requirement of compliance with said terms, conditions,

and specifications as stated.

8. Failure to provide any requested information may result in the rejection of your bid.

9. Contractor will provide a one (1) year warranty of workmanship from the date of completion in

addition to any manufacturer warranty.

HOLD HARMLESS AGREEMENT

To the fullest extent not prohibited by law, the contractor shall indemnify and hold harmless the District,

its Board of Education, officers, agents, and employees from and against all claims, damages, losses

and expenses (including but not limited to attorney’s fees) arising by reason of any act of failure to act,

negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to

consultants having a contract with Contractor or a subcontractor for a part of the services), or of anyone

directly or indirectly employed by the Contractor or its subcontractor may be liable, in connection with

providing these services.

Minimum specifications are as follows:

Possession date flexible based on availability

New 2026 or 2027 model (Base

Model Ten (10) passenger

conversion van)

Three (3) conversion vans total

V 6 Gas engine

Automatic Transmission

Front wheel drive or all wheel

drive

White exterior

High Rise Roof

Back Up camera

OEM or second-stage

manufacturer installed

flip-up/fold-away passenger

seating

Manufacturer warranty

Front and rear climate control

Power windows and door locks

Gray / Black cloth interior

2 key fobs included

all weather floor mats (optional)

Thank you for your consideration of this request.

If you have any questions, please contact me by:

Email: kmassell@usd266.com or office phone 316-722-0582

Or Alyssa Butts, abutts@usd266.com 316-350-2082

Sincerely,

Darin Augustine

Executive Director of Operations

Maize Unified School District #266

Summary Form

Please list and attach any alternate or differences from your base specifications.

Total Bid Proposal: $_____________________________

Available for delivery on or before: ______________________

Please return any bid along with this Bid Summary and area references by 11:00 AM on Friday October

30th, 2026:

Maize USD #266

Attn: Darin Augustine

905 W Academy Ave

Maize, KS 67101

Maize USD #266 reserves the right to accept or reject any and all bids.

Company Name:

______________________________

Agent Name:

______________________________

Address:

______________________________

Phone:

______________________________

Fax:

______________________________

Email:

______________________________

Authorized Signature ________________________________________

Title: _____________________________________________________

Date: _______________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.