ITB26-07 Street Sweeping And Debris Removal Services

INVITATION TO BID
ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
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Invitation to Bid
ITB 26-07
The City of Dunwoody is soliciting competitive sealed bids from qualified contractors for the Street Sweeping and
Debris Removal Services for the Department of Public Works Stormwater Division.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the ITB
number and company name. Bids will be received until 2:00 P.M. local time on 9/23/2026 at the City of Dunwoody,
4800 Ashford Dunwoody Road, Dunwoody, Georgia 30338. Any bid received after this date and time will not be
accepted. Bids will be publicly opened and read at 2:05 P.M. Apparent bid results will be available the following
business day on our website www.dunwoodyga.gov.
Questions regarding bids should be directed to John Gates, Purchasing Manager, at purchasing@dunwoodyga.gov
no later than 9/04/2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted
in duplicate. The written bid documents supersede any verbal or written prior communications between the parties.
If a contract is awarded, it will be made to the lowest reliable bidder whose proposal shall have met all of the
prescribed requirements. The City reserves the right to reject any or all bids to waive technicalities and to make an
award deemed in its best interest. The City reserves the right to define the "lowest reliable bidder" based on
feedback from references or other sources of information that reflect company reliability or suitability. The low
bid will be determined based on the sum of the base bid and any alternates selected by the City.
All companies submitting a bid will be notified in writing of award. We look forward to your bid and appreciate
your interest in the City of Dunwoody.
John Gates
Purchasing Manager
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ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
SCOPE OF WORK
The City of Dunwoody is seeking bids for regular street sweeping and debris removal services on designated city
streets. The total mileage of each required sweeping and debris removal is approximately 107.5 curb miles (See
attached map). Trash and debris shall be swept from the area between the curb and the pavement consisting of the
width of the sweeper itself. All debris, trash and litter will be removed for proper disposal in an appropriate landfill
designated to receive these items.
Work is expected to begin no later than November 1, 2026 and continue on a monthly schedule as shown in the
table below. This contract shall be for a two-year period (through the end of 2027 calendar year) with three optional
one-year extensions, with the last possible extension ending on December 31, 2030.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
X X X X X X
General Notes
1. The contractor shall be responsible for providing and locating dumpsters for the disposal of debris, trash, and
litter removed by the sweeping activities. The cost of the dumpster and debris removal shall be included in the
unit cost per curb mile. No claims will be considered for extra compensation.
2. Work shall be performed so as to minimize traffic disruption. Work will be conducted between the hours of 8
PM and 6 AM, Monday through Friday.
3. Contractor shall have all vehicles marked with their company name.
4. The Contract shall perform project housekeeping/clean-up on a daily basis. A 24-hour contact must be provided
to the City of Dunwoody for all issues as needed in regards to the project for any safety, signage, or other
emergency as needed.
5. The Contractor shall provide the City via written or verbal notice the scheduled date(s) & time(s) for sweeping
to the Public Works Director or designee so that City personnel can perform on-site visits.
6. All completed route sheets and chain of custody (disposal) receipts for pickup or disposal of waste material to
the landfill shall be provided to the City for reporting purposes before receipt of payment.
7. All services provided by contractor shall be performed in a workmanlike and professional manner to the
satisfaction of the City.
8. Contractor shall adequately protect workers, land owners or tenants, adjacent property, and the public during
operations.
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ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
Insurance Requirements
Within 10 days of execution of this Agreement, and at all times that this Contract is in force, the Contractor shall
obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State
of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City covering:
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $1,000,000 each accident
Bodily Injury by Disease - $1,000,000 policy limit
Bodily Injury by Disease - $1,000,000 each employee
2. Comprehensive General Liability Insurance
(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage Owner's and Contractor's
Protective
(b) Blanket Contractual Liability
(c) I Blanket "X", "C", and "U"
(d) Products/Completed Operations Insurance
(e) Broad Form Property Damage
(f) Personal Injury Coverage
3. Automobile Liability
(a) $ 500,000 limit of liability
(b) Comprehensive form covering all owned, non-owned and hired vehicles
4. Umbrella Liability Insurance
(a) $1,000,000 limit of liability
(b) Coverage at least as broad as primary coverage as outlined under Items 1, 2 and 3 above
5. The City of Dunwoody, Georgia, and its subcontractors and affiliated companies, their officers, directors,
employees shall be named on the Certificates of Insurance as additional insured and endorsed onto the
policies for Comprehensive General Liability, Automobile Liability and Umbrella Liability insurance
maintained pursuant to this Contract in connection with liability of the City of Dunwoody and their affiliated
companies and their officers, directors and employees arising out of Contractor's operations. Copies of the
endorsements shall be furnished to the City upon execution of this Agreement. Such insurance is primary
insurance and shall contain a Severability of Interest clause as respects each insured. Such policies shall be
non-cancelable except on thirty (30) days written notice to the City. Any separate insurance maintained in
force by the additional insured named above shall not contribute to the insurance extended by Contractor's
insurer(s) under this additional insured provision.
Certificate Holder should read: The City of Dunwoody, 4800 Ashford Dunwoody Road, Dunwoody, Georgia
30338.
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ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
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ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
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ITB 26-07
STREET SWEEPING AND DEBRIS REMOVAL SERVICES
BID FORM
*2026 2027 2028 2029 2030
Annual Cost to Sweep 107.5
Curb Miles 6 times ($ per year)
Unit Cost for Additional Curb
Miles Cleaned as
needed ($ per curb mile)
* Year 2026 will only include 2 times due to contract starting November 1, 2026.
Company Name: ________________________________________________
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ITB 26-07
Street Sweeping and Debris Removal Services
The Bid Items provided for in the Bid Schedule are intended to be the only pay items under which the Contractor will be
compensated for work described above. The Contractor shall examine the requirements of the work and the pay items in the
Bid Schedule and include in the unit prices submitted all labor, equipment, materials, appurtenances, overhead, profit,
vehicles, and all other things incidental for the completion of the work as specified.
Work is to commence on or about November 1, 2026. The City of Dunwoody requires pricing to remain firm for the
duration of the contract. Failure to hold firm pricing for the term of the contract will be sufficient cause for the City to
declare bid non-responsive.
Certification of Non-Collusion in Quote Preparation
Signature Date
Termination for Cause: The City may terminate this agreement for cause upon ten days prior written notice to the contractor
of the contractor's default in the performance of any term of this agreement. Such termination shall be without prejudice
to any of the City's rights or remedies by law.
Termination for Convenience: The City may terminate this agreement for its convenience at any time upon 30 days written
notice to the contractor. In the event of the City's termination of this agreement for convenience, the contractor will be paid
for those services actually performed. Partially completed performance of the agreement will be compensated based upon
a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.
Termination for fund appropriation: The City may unilaterally terminate this Agreement due to a lack of funding at any time
by written notice to the Contractor. In the event of the City's termination of this Agreement for fund appropriation, the
Contractor will be paid for those services actually performed. Partially completed performance of the Agreement will be
compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each
element of performance.
Acknowledgement is hereby made of the following Addendum(s) received since issuance of the Contract Documents
(identified by number)
Addendum No. Date ___________ ______ ___________ ______
___________ ______ ___________ ______
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of
quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered
to the designated point(s) within the time specified in the quote schedule.
Legal Business Name
Federal Tax ID
Address
__________________________________________________________________________________
Does your company currently have a location within the City of Dunwoody? Yes No
Representative Signature
Printed Name
Telephone Number
Email Address
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ITB 26-07
Street Sweeping and Debris Removal Services
REFERENCES
List below customers for whom you have provided similar products or services. Please alert your references prior
to submitting your bid to encourage prompt responses to the City of Dunwoody.
1. COMPANY NAME: _____________________________________
ADDRESS: _____________________________________
_____________________________________
CONTACT PERSON: _____________________________________
PHONE NO.: _____________________________________
E-MAIL: _____________________________________
2. COMPANY NAME: _____________________________________
ADDRESS: _____________________________________
_____________________________________
CONTACT PERSON: _____________________________________
PHONE NO.: _____________________________________
E-MAIL: _____________________________________
3. COMPANY NAME: _____________________________________
ADDRESS: _____________________________________
_____________________________________
CONTACT PERSON: _____________________________________
PHONE NO.: _____________________________________
E-MAIL: _____________________________________
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ITB 26-07
Street Sweeping and Debris Removal Services
SAMPLE
Company Name: __________________________________________________________________
Solicitation No. ______________________
CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with the City of Dunwoody has registered with
and is participating in a federal work authorization program* [any of the electronic verification of work authorization
programs operated by the United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information of newly hired employees,
pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability
provisions and deadlines established in O.C.G.A 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services pursuant to this contract, contractor will secure from such subcontractor(s) similar
verification of compliance with O.C.G.A 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a
substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each
such verification to the City of Dunwoody at the time the subcontractor(s) is retained to perform such service.
_________________________________________
E-Verify * User Identification Number
Company Name
_________________________________________
______________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
__________________________________________
Title of Authorized Officer or Agent of Contractor
___________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20__
____________________________________________
Notary Public
My Commission Expires:
____________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship and Immigration Services
Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).
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