DCSD27-005 Grease Trap Pumping

INVITATION TO BID
27-005
GREASE TRAP PUMPING / MAINTENANCE SERVICES
CLOSING DATE: Friday, September 11, 2026
CLOSING TIME: 2:00 p.m. EST
BIDS ARE TO BE SUBMITTED THROUGH THE EUNA/BONFIRE PORTAL:
https://dcssga.bonfirehub.com
Douglas County School District
Becky Eigel, Assistant Director of Business Services
Business Services
11490 Veterans Memorial Hwy
Douglasville, GA 30134
Becky.Eigel@dcssga.org
770-651-2376
770-920-4026 Fax
ALL BIDS ARE SUBJECT TO THE FOLLOWING INSTRUCTIONS WHEN CHECKED:
1. _X_ The Instructions, and Standard Terms and Conditions attached.
2. _X_ The attached Agency Insurance Requirements shall apply.
3. ___ The attached "Additional Terms and Conditions" shall apply (__) page(s).
4. _X_ In conformance with the attached "Specifications" (_2_) page(s).
5. ___ See attached (____) page(s) of (_____) line items
6. ___ Equipment or supplies offered to conform to the attached: ___Plans___Drawing(s) __Sample(s)
7. _X_ Respondents must show manufacturer's name and model number for each line item offered.
8. _X_ Respondents to furnish specifications and complete descriptive literature with bid if offering
substitute or alternate item.
Respondent is cautioned to carefully read the instructions and the terms and conditions on the attached sheets.
Failure to adhere to these instructions and terms and conditions may result in rejection of response.
ACKNOWLEDGE RECEIPT OF ADDENDUM:
#1_____ #2_____ #3_____ #4_____ #5_____
(Please Initial)

TABLE OF CONTENTS
I. INTRODUCTION ................................................................................................. 3
II. MINIMUM QUALIFICATIONS ............................................................................. 5
III. CALENDAR OF EVENTS ................................................................................... 5
IV. INSTRUCTIONS ................................................................................................. 6
V. STANDARD TERMS AND CONDITIONS ........................................................... 7
VI. INSURANCE REQUIREMENTS ......................................................................... 9
VII. SCOPE OF WORK AND REQUIREMENTS ..................................................... 10
VIII. GENERAL CONDITIONS .................................................................................. 15
IX. DCSD NON-DISCRIMINATION POLICY .......................................................... 18
X. INVITATION TO BID PROCEDURES AND GUIDELINES ............................... 19
XI. RESPONDENT PRICING SHEET .................................................................... 20
XII. RESPONDENT RESPONSE FORM ................................................................. 22
XIII. CERTIFICATE OF NON-COLLUSION .............................................................. 23
XIV. REFERENCE SHEET ....................................................................................... 24
XV. VENDOR INFORMATION ................................................................................. 25
XVI. ITB CHECKLIST ................................................................................................ 36
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 2 of 36

I. INTRODUCTION
The Douglas County School District, with this document, hereby requests bids from licensed, qualified
companies to provide pumping and maintenance services of grease traps used for the removal of oils,
greases, and food solids from the waste systems in Douglas County in accordance with the plans and
specifications outlined in this bid package 27-005 entitled Grease Trap Pumping / Maintenance Services.
Sealed bids for ITB 27-005 Grease Trap Pumping and Maintenance Services will be received by the
Douglas County School District through the Euna/Bonfire portal until Friday, September 11, 2026, at 2:00 pm
EST.
The locations included in this bid are:
Alexander High Annette Winn Elementary
6500 Alexander Parkway 3536 Bankhead Highway
Douglasville, GA 30135 Lithia Springs, Georgia 30122
Arbor Station Elementary Beulah Elementary
9999 Parkway South 1150 Burnt Hickory Road
Douglasville, Georgia 30135 Douglasville, Georgia 30134
Bill Arp Elementary Bright Star Elementary 6300
6550 Alexander Parkway John West Road
Douglasville, Georgia 30135 Douglasville, Georgia 30134
Burnett Elementary Chapel Hill Elementary
8277 Connally Drive 4433 Coursey Lake Road
Douglasville, Georgia 30134 Douglasville, Georgia 30135
Chapel Hill High Chapel Hill Middle
4899 Chapel Hill Road 3989 Chapel Hill Road
Douglasville, Georgia 30135 Douglasville, Georgia 30135
Murray Educational Center
Chestnut Log Middle
(Old Bill Arp Elementary)
2544 Pope Road
4841 Highway 5
Douglasville, Georgia 30135
Douglasville, Georgia 30135
DCSS Central Office Annex East
Dorsett Shoals Elementary
(Performance Learning Center)
5866 Dorsett Shoals Road
2300 Shoals School Road
Douglasville, GA 30135
Douglasville, Georgia 30135
Douglas County High Eastside Elementary
8705 Campbellton Street 8266 Connally Drive
Douglasville, Georgia 30134 Douglasville, Georgia 30134
Factory Shoals Elementary Factory Shoals Middle
2387 Mt. Vernon Road 3301 Shoals School Road
Lithia Springs, Georgia 30122 Douglasville, Georgia 30135
Fairplay Middle Holly Springs Elementary
8311 Highway 166 4909 West Chapel Hill Road
Douglasville, Georgia 30135 Douglasville, Georgia 30135
Lithia Springs Elementary Lithia Springs High
6946 Florence Drive 2520 E. County Line Road
Lithia Springs, Georgia 30122 Lithia Springs, Georgia 30122
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 3 of 36

Mason Creek Elementary Mason Creek Middle
3400 Johnston Road 7777 Mason Creek Road
Winston, Georgia 30187 Winston, Georgia 30187
Mirror Lake Elementary Mt. Carmel Elementary
2613 Tyson Road 2356 Fairburn Road
Villa Rica, Georgia 30180 Douglasville, Georgia 30135
New Manchester Elementary New Manchester High
2242 Old Lower River Road 4925 Hwy. 92/166
Douglasville, Georgia 30135 Douglasville, Georgia 30135
North Douglas Elementary 1630 South Douglas Elementary 8299
Dorris Road Highway 166
Douglasville, Georgia 30134 Douglasville, Georgia 30135
Stewart Middle 8138 Sweetwater Elementary 2505 E.
Malone Street County Line Road
Douglasville, Georgia 30134 Lithia Springs, Georgia 30122
Turner Middle 7101 Winston Elementary
Turner Drive 7456 Highway 78
Lithia Springs, Georgia 30122 Winston, Georgia 30187
Yeager Middle
4000 Kings Highway
Douglasville, Georgia 30135
Bid Packages will be available to all interested Respondents on August 14, 2026. Bid Packages can be
obtained by visiting the Euna/Bonfire Portal for the Douglas County School District:
https://dcssga.bonfirehub.com
The Douglas County School District reserves the right to waive technicalities, to accept or reject any and
all bids and to waive any irregularity in bids received, to award the entire bid to one Respondent or to
multiple Respondents or to make awards by group or location, whichever is in the best interest of the
Douglas County School District; hereafter referred to as "DCSD", except where noted for clarity.
Respondents should note that all specifications listed in this ITB are based on general criteria that
the Douglas County School District feels are important for Grease Trap Pumping and Maintenance
Services. The Douglas County School District is open to reviewing all responses for Grease Trap
Pumping and Maintenance Services that may meet or exceed our needs. Our intent in listing
these specifications in the ITB is to give the Respondents a general idea of the services required
under this contract. The Douglas County School District is looking to the Respondents to provide
us with as much information as possible about their particular goods and services and how it can
meet the Douglas County School District's needs. Any similarity in the specifications listed in this
ITB document and any company's specifications is unintentional and should not be perceived as
such.
The DCSD is an equal opportunity employer.
All questions concerning this Invitation to Bid should be directed through the Euna/Bonfire portal.
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 4 of 36

II. MINIMUM QUALIFICATIONS
It is preferred that each Respondent be registered to do business in the State of Georgia. Each
Respondent should provide evidence of their registration with each bid submittal. For Georgia
businesses, a photocopy of your Georgia business license is acceptable.
Respondents must meet the minimum requirements for liability insurance and worker's
compensation coverage as stated in this document.
Respondents shall submit with their bid, sufficient evidence of a minimum of 5 years' experience in
similar projects, preferably with public school systems. This information should be included on the
Reference Sheet.
All services provided by the awarded Respondent must be performed by a direct employee or
Principal of the firm. Awarded Respondent may subcontract any portion of the services for this
project, with approval from DCSD.
Respondents shall submit all required Vendor information in the Euna/Bonfire Vendor Registration
portal.
Respondents shall also submit the completed "Georgia Security and Immigration Compliance Act
OCGA 13-10-91" document, "Respondent Affidavit and Agreement", and "Subcontractor Affidavit" (if
applicable).
III. CALENDAR OF EVENTS
ACTION DEADLINE
Issuance of Invitation to Bid (ITB) Friday, August 14, 2026
Submission of Questions by Monday, August 24, 2026
2:00 pm EST
Response to Questions Friday, August 28, 2026
5:00 pm EST
Bid Submission Deadline Friday, September 11, 2026
2:00 pm EST
Evaluation Period September 14 - 17, 2026
Submittal of Board Agenda Item Friday, September 18, 2026
Recommendation to the Board of Education Monday, October 5, 2026
Board Approval Monday, October 19, 2026
Contract Period October 19, 2026 - June 30, 2027
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IV. INSTRUCTIONS
1. Bids shall be submitted through the Euna/Bonfire portal.
2. All bids must be signed in ink by an officer or employee having authority to bind the company or firm. The
signatory of the bid must initial corrections or changes on any document.
3. Respondents should provide all of the information required on all forms, including the Bid Form, and shall sign
the Standard Terms and Conditions.
4. The offer conveyed by this bid shall remain open pending award for a period of ninety (90) days from the date
of opening.
5. Any cash discount offered to the DCSD must be listed in the Bid Response. Cash discounts offered from one
percent up to five percent for payment in thirty days or more will be considered for the purposes of evaluation.
Any further cash discount will not be considered in the evaluation.
6. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the
Invitation to Bid, may be treated as non-responsive and may not be considered for award.
7. In the event there is a discrepancy between the unit price and extended price, the unit price shall govern.
8. Any reference to quantities or dollar amounts is provided as an estimate only, and shall not serve to obligate
the DCSD to purchase any minimum amount; nor shall any such reference serve to establish any maximum
amount the Respondent is required to furnish.
9. Quotes containing provisions for late or interest charges will not be considered.
10. Prepayment and/or progress payment requirements contained in responses will be treated as non-responsive
and will not be considered for award.
11. Respondents must specify the manufacturer and/or brand name on each of the items proposed. If an item has
a specified manufacturer and/or brand name and the words "or equal" do not follow, substitutions will not be
accepted.
12. The DCSD reserves the right to amend this Invitation to Bid prior to the due date.
13. Special Instructions:
Manufacturers listed in the bid document are to establish the general quality required. Items of other
manufacturers of equal or better quality will be considered. The DCSD shall be the sole determiner as to
whether the substituted item is of equal or better quality than those specified. The DCSD may request
samples as needed from Respondents to determine manufacturer equivalence.
14. Any contract awarded pursuant to this Invitation to Bid shall be awarded to the most responsive and
responsible Respondent that is within the budget parameters for the project and whose bid response meets
the requirements and criteria set forth in this Invitation to Bid.
15. Purchases of the DCSD are not subject to sales taxes. Tax exempt certificates will be furnished upon request.
Respondent understands and accepts all Instructions as it pertains to this Invitation to Bid:
________________________________________________ ______________________
Respondent Signature Date
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V. STANDARD TERMS AND CONDITIONS
1. Respondent shall transfer and deliver to the DCSD all of the goods and/or services described herein for the
consideration set forth herein.
2. Delivery shall be made to the address listed on the Purchase Order or Contract and within the time specified.
3. Risk of loss shall remain with Respondent until acceptance by the DCSD.
4. Title to the goods shall remain with Respondent until acceptance by the DCSD.
5. Respondent warrants that the goods are merchantable and as described herein.
6. The DCSD shall have the right to inspect the goods at the time and place of delivery.
7. No right or interest in the contract shall be assigned by Respondent without the written permission of the
DCSD, and no delegation of any obligation owed or of the performance of any obligation by Respondent shall
be made without the written permission of the DCSD. Any attempted assignment or delegation shall be wholly
void and totally ineffective for all purposes unless made in conformity with this paragraph.
8. The laws of the State of Georgia and the policies of the DCSD shall govern this agreement in all respects.
9. All goods and/or services on this order or contract are exempt from Federal Excise Tax and Georgia Sales and
Use Tax.
10. All goods and/or services supplied pursuant to this purchase order or contract shall, unless otherwise stated,
conform exactly to all of the descriptions and attachments contained in the Invitation to Bid upon which this
order is based, and the terms, conditions, and specifications of the Invitation to Bid are incorporated herein by
reference and made a part hereof.
11. Any goods supplied found not in accordance with the description and specifications set forth in the Item
Schedule will be rejected. Goods rejected shall be returned, freight collect to the Respondent.
12. Prices stated are F.O.B. destination. No further allowances shall be made for freight and delivery charges.
13. All bids submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the laws of the State
of Georgia.
14. The DCSD reserves the right to cancel this contract for either non-performance or poor performance of the
Respondent by giving thirty days' written notice in advance to the Respondent of its intent to do so, and shall
retain no liability to Respondent based on any such termination except to pay all amounts due Respondent up
to the date of termination for services rendered.
15. Successful Respondent will be required to supply an original and one copy of each invoice, and to reference
all invoices to the proper purchase order number. No invoice will be processed for payment until all
contractual obligations have been met.
16. All invoices and/or financial correspondence should be directed to the Accounts Payable Supervisor, Douglas
County School District.
17. Successful Respondent must furnish proof of liability insurance as stated in the "Insurance Requirements"
upon contract award. Respondent must maintain insurance coverage for duration of contract with the DCSD,
including all renewals.
18. Respondent should submit original response.
19. Contract award is subject to the availability of funds.
20. The DCSD reserves the right in its sole and complete discretion to reject any or all bids and to waive
technicalities and informalities. The DCSD anticipates that the contract will be awarded to the most responsive
and responsible Respondent who provides the lowest bid that is within the budget parameters for the project
and whose bid response meets the requirements and criteria set forth in this ITB. In judging whether the
Respondent is responsible, the DCSD will consider, but is not limited to consideration of, the following:
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 7 of 36

a. Whether the Respondent or its principals are currently ineligible, debarred, suspended, or otherwise
excluded from bidding or contracting by any State or Federal agency, department or authority.
b. Whether the Respondent or its principals have been terminated for cause or are currently in default on a
public works contract.
21. The DCSD reserves the right to award these services in any way economically feasible or in the best interest for
matching purposes.
22. The DCSD reserves the right to request clarification of information submitted and to request additional
information of one or more proposers.
23. The DCSD reserves the right to (i) reject any and all bids in their entirety, for any reason, (ii) award the contract
to the most qualified Respondent as determined solely by the DCSD at its discretion and/or (iii) award the
contract to another independent review firm if the selected firm does not execute a contract within 30 days after
the award of the proposal.
24. The acceptance of a bid shall be subject to the execution of a definitive agreement between the parties. Any
agreement or contract resulting from the acceptance of a bid shall be on forms either supplied by or approved
by the DCSD and shall contain, at a minimum, applicable provisions of this Invitation to Bid ("ITB"). The DCSD
reserves the right to reject any agreement that does not conform to this ITB and to any DCSD requirements for
agreements and contracts.
25. The DCSD assumes no responsibility or obligation to the Respondents and will make no payment for any costs
associated with the preparation or submission of a bid.
26. All bids submitted become the property of the DCSD.
27. The DCSD standard terms for payment shall be Net 30 days from the date of delivery of goods or services, or
date of receipt of correct invoice, whichever is later. All payments will be made in accordance with the DCSD's
policies and procedures.
28. The contract shall be governed by the laws of the State of Georgia, regardless of any conflict of law or rules that
would require an application of the laws of another jurisdiction. Venue and jurisdiction shall be proper only in
the federal and state courts located or serving the Douglas County, Georgia, area.
29. The contract will terminate absolutely and without further obligation on the part of the DCSD on June 30, 2027,
and at the close of each succeeding fiscal year unless renewed in accordance with the terms of this Agreement.
30. Notwithstanding the foregoing, the contract will terminate absolutely and without further obligation on the part of
the DCSD at the close of the fiscal year in which it was executed and at the close of each succeeding fiscal
year for which it may be renewed. The contract will not automatically renew for additional one-year terms,
unless the DCSD provides written notice to Respondent of its decision to renew the contract thirty (30) days
prior to the end of the fiscal year.
31. Either party may, without cause and for any reason, terminate the Contract at any time upon giving thirty (30)
days written notice to the other party.
32. Respondents agree to waive any claims they have or may have against the DCSD, its employees, agents,
members, representatives and legal counsel, arising out of or in connection with the: (1) administration,
evaluation, recommendation or selection of any bid or qualifications; (2) waiver of any representations under the
bid or documents; (3) approval or rejection of any bid or qualifications; and (4) award of a contract.
33. While on campus, Respondents will comply with DCSD policies and regulations. All DCSD policies, regulations
and handbooks can be located on the DCSD website at www.dcssga.org.
Respondent understands and accepts all Standard Terms and Conditions as it pertains to this
Invitation to Bid:
________________________________________________________ ______________________
Respondent Signature Date
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 8 of 36

VI. INSURANCE REQUIREMENTS
Upon Notice of Award, Respondent may submit this form to their insurance agent as this form contains
requirements that may be non-standard in the insurance industry.
Respondent shall furnish the DCSD certificates of insurance as follows from company or companies acceptable to
the DCSD.
G. Required Certificates
A. Commercial General Liability Insurance Policy
Respondent shall procure and maintain a Commercial General Liability Insurance Policy, including
products and completed operations liability, and contractual liability coverage covering bodily injury,
property damage liability and personal injury. The policy or policies must be on any "occurrence" basis
unless waived by the DCSD. The policy shall include contractual liability coverage. The policy purchased
by the Respondent must be issued by a company authorized to conduct business in the State of Georgia
or by a company acceptable to the DCSD. The policy must include separate aggregate limits per project.
Excess liability coverage may be used in combination with the base policy to obtain the limits listed below.
Limits
$1,000,000 per Person
$1,000,000 per Occurrence
B. Business Automobile Liability Insurance Policy
The Respondent shall procure and maintain a Business Automobile Policy with liability limits of not less
than $1,000,000 per person and $1,000,000 per occurrence or a policy with a combined single limit of not
less than $1,000,000 covering any owned, non-owned or hired autos. Excess liability coverage may be
used in combination with the base policy to obtain these limits.
C. Workers' Compensation Insurance
Workers' Compensation Insurance in accordance with applicable state laws with the following limits:
Limits
Bodily Injury by Accident - $500,000 each accident
Bodily Injury by Disease - $500,000 each employee
Bodily Injury by Disease - $500,000 policy limit
Certificates to contain policy number, policy limits and policy expiration date of all policies issued in
accordance with this contract.
IF YOUR COMPANY IS EXEMPT FROM WORKERS' COMPENSATION INSURANCE IN ACCORDANCE WITH
GEORGIA LAW, PLEASE HAVE YOUR INSURANCE COMPANY SUBMIT A LETTER VERIFYING YOUR
EXEMPTION.
H. Certificates shall contain the location and operations to which the insurance applies.
I. Certificates shall contain Respondent's insurance coverage. If coverage is included in General Liability, please
indicate this on the Certificate of Insurance.
J. Certificates are to be issued to:
Douglas County School District
P.O. Box 1077
Douglasville, GA 30133
K. The Respondent shall mail insurance document listed in this form to:
Douglas County School District
Business Services
P.O. Box 1077
Douglasville, GA 30133
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 9 of 36

VII. SCOPE OF WORK AND REQUIREMENTS
A. PROJECT SCOPE
The Douglas County School District, with this document, hereby requests bids from licensed,
qualified companies for the maintenance and service of grease traps used for removal of oils,
greases, and food solids from waste systems in Douglas County Schools in accordance with the
plans and specifications outlined in this bid package - 27-005 entitled Grease Trap Pumping and
Maintenance Services.
1. Respondent shall state in the spaces provided on the Respondent Response Sheet the price per
school per cleaning for the pumping and cleaning of the grease traps. All prices should include
disposal of product.
2. Tanks should be cleaned three (3) times per year in November, March and June at all locations.
The inside tanks at Arbor Station Elementary, Chapel Hill Middle and Stewart Middle should be
cleaned an additional eight (8) times per year in January, February, April, May, August,
September, October and December.
3. Successful Respondent shall notify, Randy Massey, Director of Facilities before pumping tanks.
A schedule will be required to be faxed to the Maintenance Department at (770) 920-4026
before pumping of tanks begins. Maintenance personnel will accompany the Respondent to
each site for inspection of grease trap. The grease traps will be thoroughly cleaned before
leaving the site. Disposal of grease trap waste must follow county and state regulations.
4. Successful Respondent must furnish proof of liability insurance as stated in the "Insurance
Requirements".
5. The contract period will be from October 19, 2026 through June 30, 2027. Douglas County
School District reserves the right to renew the contract beyond the original contract period.
Please note that Georgia law only allows agencies to commit funds for a length not to exceed 12
months. Any additional renewal(s) will be considered options at Douglas County School District's
discretion.
6. The contract will automatically be cancelled if not renewed or extended by the Douglas County
School District prior to the expiration date.
Respondent understands and accepts Scope of Work as it pertains to this Invitation to Bid:
________________________________________________ ______________________
Respondent Signature Date
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 10 of 36