TCY GYM ELECTRONIC MESSAGE CENTER

Description

This is a solicitation for commercial products or commercial services prepared in accordance

with part 12. This announcement constitutes the only solicitation. Offers are being requested and

a separate written solicitation will not be issued.

Solicitation number 63100PR260047724 is issued as a request for quotation (RFQ), request for

the contractor to provide all labor, materials, and equipment necessary to remove 29”x63” 19mm

double sided Electronic Message Center (EMC) and install the new 10mm EMC IAW the SOW.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions

and clauses by reference. The full text of provisions and clauses may be accessed electronically

at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this

procurement is 339950, with a small business size standard of 500 employees. Product Service

Code is 9905.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at

or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.

(2) The name, address, telephone number of the Offeror.

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2

(5) Responses to provisions that require Offeror completion of information,

representations, and certifications (other than those collected via the System for Award

Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and

provisions included in the solicitation and any solicitation amendments.

Solicitation Number: 63100PR260047724

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Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60

calendar days from the date specified for receipt of offers, unless another time period is

specified in an addendum to the solicitation.

The USCG Training Center Yorktown is seeking to purchase 10mm EMC.

All interested companies must provide quotation(s) for the following 10mm Electric Message

Center:

Line

Item/CLIN

Description Quantity Unit

Price

Total Price

0001 10mm EMC 1 EA

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit

price means the offeror shall provide the service/supply at no charge to the Government. Unit

prices left blank or annotated with something other than a dollar figure will be considered

unacceptable.

Reference Attached Statement of Work in Solicitation 63100PR260047724,

Delivery shall be provided 90 days ARO. FOB Destination. The contractor must deliver line

item(s) to:

Place of Performance

Training Center Yorktown Building 53, 1 US Coast Guard Training Center Yorktown,

Yorktown, VA 23690

Invoices shall be submitted in arrears:

a. Weekly ☐

b. Bi-Weekly ☐

c. Monthly ☐

c. Quarterly ☐

e. Semi-Annually ☐

f. Other ☒

Basis for Award

Award will be made to the quoter whose quotation offers the best value to the government,

considering technical capability, past performance, and price.

The government will evaluate information based on the following evaluation criteria:

Factor 1: Technical Capability:

The Government will evaluate each offeror's technical capability by assessing how well their

proposal meets or exceeds the minimum requirements outlined in the SOW. To be considered

Solicitation Number: 63100PR260047724

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technically acceptable, the proposal must meet all the specific requirements. An offeror's

proposal must include the following, as stated in the SOW:

Itemized build sheet.

Detailed specifications confirming compliance with SOW requirements.

Delivery timeframe (must be no later than 90 days after receipt of award).

Warranty details.

Factor 2: Past Performance

Past performance will be evaluated to assess the offeror's track record of successfully delivering

similar products. The evaluation will focus on the quality of products, delivery timeliness, and

overall customer satisfaction. Offerors with a history of relevant, high-quality, and timely

performance will receive a more favorable rating.

Factor 3: Price

The Government will evaluate the offeror’s proposed price for reasonableness. The total

evaluated price will be the firm-fixed price for the EMC as proposed.

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a

quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any

of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then

the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully

conforms to this solicitation and is determined to be the most advantageous, considering price

and other factors. The Government intends to evaluate offers and award a contract without

discussions with Offerors. Therefore, the Offeror’s initial offer should contain the

Offeror’s best terms. However, the Government reserves the right to conduct discussions, if

necessary. The Government may reject any or all offers if such action is in the public

interest, accept other than the lowest offer, and waive informalities and minor

irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase

order is anticipated resulting from this RFQ, however the Government reserves the right to

withdraw, modify, or eliminate various aspects of the requirement determined to be too

costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete entity-level representations and certifications online in the System for

Award Management (SAM) in accordance with FAR 52.204-7, System for Award Management

–Registration.

All quoters must submit the following:

VOLUME 1:

Technical Proposal Section A: Offeror shall submit company's detailed technical approach and

methodology for completing all requirements of the Statement of Work (SOW). The Technical

Volume shall not exceed thirty (30) pages in length, with a minimum 12-point font. Page

limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of

Solicitation Number: 63100PR260047724

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contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of

which are not considered content pages.

Section B: Key Personnel: Identify all key personnel, experience and qualifications. Provide the

Department of Labor Classification for each and identify the labor classification on the include

Wage Determination. Provide the Hourly and Overtime Wages for Key Personnel for each

contract period of performance

VOLUME 2

Past Performance Record: Offerors shall provide contract data for two (2) relevant contracts

that the offeror is currently performing or has completed during the last five (5) years. The

following information shall be included:

Contractor Name and Contract Number; Customer points of contact (minimum of two; provide

name, telephone number, fax number and e-mail addresses); Length of contract to include Period

of Performance (dates); Initial Contract Price; Description of product/service provided (include

sufficient detail to demonstrate similarities and dissimilarities to the requirements of this

solicitation)

VOLUME 3

Price Section A: Pricing shall be submitted as requested for the listed Supplies/Services. Total

price will be evaluated by the Government. Proposed price should reflect a clear understanding

of the requirements, is consistent with the various elements of the offer.

Submission of a quote that does not contain all items requested below may result in

elimination from consideration of award. Offerors must submit each item of quote in a

separate electronic attachment clearly identified as described below. Offerors are

responsible for including sufficient details to permit a complete and accurate evaluation of

each quote.

This is an open-market solicitation as defined herein. The government intends to award a

purchase order as a result of this solicitation that will include the terms and conditions set forth

herein. To facilitate the award process, all quotes must include a statement regarding the terms

and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the

award document without modification, deletion, or addition."

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms

and conditions of the solicitation may be excluded from consideration.

All quotes must be emailed to Ronette N. Rhoden via email to ronette.n.rhoden@uscg.mil and

shall be received no later than August 20th 11am Eastern Time. Late submissions will be

treated in accordance with the solicitation provision at FAR 52.212-1(c).

All emailed quotes must have Solicitation Number 63100PR260047724 in the subject of the

email