Re-Adv Solid Waste Bathroom Renovation

CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
CITY OF FAYETTEVILLE, NORTH CAROLINA
INVITATION TO BID - CONSTRUCTION
Solid Waste Bathroom Renovation
ITB No. COF1517016.1
DATE ISSUED: AUGUST 27, 2026
BIDS DUE: SEPTEMBER 3, 2026
FUNDING SOURCE: Local
ISSUED BY: City of Fayetteville, North Carolina
PRIMARY CONTACT: Kimberly Toon, Assistant Chief Financial Officer-Procurement
KimberlyToon@fayettevillenc.gov
(910) 433-1942
OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 1 of 43

CITY OF FAYETTEVILLE, NC | ITB No. COF1517016 | SOLID WASTE BATHROOM RENOVATION
A MESSAGE FROM THE CITY OF FAYETTEVILLE CITY MANAGER, DR. DOUGLAS J. HEWETT, ICMA-CM
The City of Fayetteville is fully committed to providing Small Local Business Enterprises (SLBEs) and
small businesses an equal opportunity to participate in all aspects of City contracting, including but not
limited to participation in the procurement of contracts relating to construction, professional services,
equipment, supplies, and improvements to facilities throughout the City.
It is the policy of the City to prohibit discrimination against any person or business in pursuit of these
opportunities on the basis of race, sex, color, religion, national origin, age, or disability, and to conduct
its contracting and purchasing programs so as to prevent such discrimination. The City is committed to
following all applicable federal, state, and local laws as they relate to procurement practices.
Small Business Participation Commitment
The City will actively seek and identify qualified small businesses, including SLBEs, and offer them the
opportunity to participate in the procurement of contracts for all City purchasing and service contracts as
well as construction and repair contracts. The City aspires to spend 40% of its eligible contract dollars
with small local suppliers and contractors.
Small Business Enterprise Program
The City's Charter has been amended by the General Assembly (H.B. 198) to establish a small business
enterprise program to promote the development of small local businesses. The City is authorized to
establish bid and proposal specifications that include measures to enhance participation by small
business enterprises located in Cumberland and Hoke Counties, including:
* Arranging solicitations, specifications, and contract requirements to facilitate small business
participation
* Providing technical assistance and capacity building programs
* Carrying out information and communication programs on contracting procedures and
opportunities
* Implementing outreach programs to identify and engage qualified small businesses
* Offering supportive services to help small businesses compete effectively
* Ensuring prompt payment to subcontractors
* Simplifying bonding and insurance requirements where appropriate
Federal and State-Funded Projects - Important Notice
In accordance with state directive following the U.S. Department of Transportation's October 3, 2025
Interim Final Rule to 49 CFR Part 26:
For Federally-Funded Contracts:
* No DBE goals may be established for federally-funded contracts until further guidance is provided
by the state
* All existing DBE certifications are in suspended status pending Unified Certification Program
(UCP) reevaluation under new individualized disadvantage standards
* Firms are not required to submit DBE participation commitments at this time
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
TABLE OF CONTENTS
Small Business Participation Commitment ............................................................................................ 2
Small Business Enterprise Program ...................................................................................................... 2
Federal and State-Funded Projects - Important Notice ....................................................................... 2
For Federally-Funded Contracts ..................................................................................................... 2
For State-Funded Contracts:........................................................................................................... 3
Equal Opportunity for All ........................................................................................................................ 3
TABLE OF CONTENTS ............................................................................................................................ 4
NOTICE TO BIDDERS .............................................................................................................................. 7
SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS ................................................................ 8
1.1 Intent of Invitation to Bid ................................................................................................................. 8
1.2 Background .................................................................................................................................... 8
1.3 ITB Schedule .................................................................................................................................. 9
1.4 Pre-Bid Meeting (MANDATORY) .................................................................................................... 9
1.5 Vendor Registration ........................................................................................................................ 9
SECTION 2: BID SUBMISSION REQUIREMENTS ................................................................................ 10
2.1 Submission of Bids ....................................................................................................................... 10
2.2 Bid Contents ................................................................................................................................. 10
2.3 Request for Clarification ............................................................................................................... 10
2.4 Addenda ....................................................................................................................................... 11
2.5 Withdrawal of Bids ........................................................................................................................ 11
2.6 Public Records ............................................................................................................................. 11
2.7 Insurance Requirements ............................................................................................................... 11
2.8 Contractor Licensing ..................................................................................................................... 12
2.9 Conflict of Interest ......................................................................................................................... 12
2.10 City's Reserved Rights ............................................................................................................... 12
SECTION 3: EVALUATION OF BIDS ..................................................................................................... 13
3.1 Award Standard - Lowest Responsive, Responsible Bidder ....................................................... 13
3.2 Responsiveness and Responsibility Criteria ................................................................................. 13
3.3 Evaluation Process ....................................................................................................................... 13
3.4 Confidentiality During Evaluation .................................................................................................. 13
SECTION 4: AGREEMENT & GENERAL CONDITIONS ........................................................................ 14
4.1 Contract Term ............................................................................................................................... 14
4.2 Contract Execution ....................................................................................................................... 14
4.3 Availability of Funds ...................................................................................................................... 14
4.4 Non-Discrimination / Equal Opportunity ........................................................................................ 14
4.5 E-Verify Compliance ..................................................................................................................... 14
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
4.6 NC Secretary of S tate Registration ............................................................................................... 14
4.7 Collusive Bidding .......................................................................................................................... 14
4.8 General Indemnity ........................................................................................................................ 14
4.9 ADA Compliance and Accessibility Requirements ........................................................................ 14
4.10 Assignment and Subcontracting ................................................................................................. 15
4.11 Termination ................................................................................................................................. 15
4.12 Dispute Resolution ...................................................................................................................... 16
4.13 Notification of Legal Issues ......................................................................................................... 16
SECTION 5: NC CONSTRUCTION PROCUREMENT TERMS AND CONDITIONS .............................. 17
5.1 Formal Bidding Requirements - G.S. 143-128 and 143-129 ....................................................... 17
5.2 Performance Bond and Payment Bond - G.S. 44A-26 and 44A-27 ............................................ 17
5.3 Bid Security / Bid Bond ................................................................................................................. 17
5.4 Retainage - G.S. 22C-1 and G.S. 143-134.1 .............................................................................. 17
5.5 Prompt Payment - G.S. Chapter 22C (NC Prompt Pay Act) ....................................................... 18
5.6 Change Orders and Modifications ................................................................................................ 18
5.7 Substantial Completion and Final Completion .............................................................................. 18
5.8 Liquidated Damages ..................................................................................................................... 18
5.9 Construction Safety - OSHA and NC OSH ................................................................................. 18
5.10 Lien Waivers and Releases - G.S. Chapter 44A ...................................................................... 18
5.11 Sales Tax Exemption - G.S. 105-164.14(b) .............................................................................. 18
5.12 Materials, Testing, and Inspections ............................................................................................ 18
5.13 Environmental Compliance ......................................................................................................... 18
5.14 Contractor's License Compliance - G.S. 87-1 .......................................................................... 19
5.15 Warranty ..................................................................................................................................... 19
5.16 NC General Statutes Reference ................................................................................................. 19
SECTION 6: SUBCONTRACTOR REQUIREMENTS AND FLOW-DOWN TERMS ............................... 20
6.1 Subcontractor Identification and Approval .................................................................................... 20
6.2 Subcontractor Changes - Immediate Reporting Requirement .................................................... 20
6.3 Flow-Down Terms and Conditions ................................................................................................ 20
6.4 Sub-Tier Subcontractors ............................................................................................................... 21
SECTION 7: SCOPE OF WORK ........................................................................................................ 22
7.1 Overview ....................................................................................................................................... 22
7.2 Detailed Requirements ................................................................................................................. 22
7.3 Performance Standards ................................................................................................................ 23
7.4 Project Timeline and Phasing ....................................................................................................... 24
7.5 City Responsibilities ...................................................................................................................... 24
7.6 Deliverables .................................................................................................................................. 25
SECTION 8: RESPONDENT INFORMATION SHEET ........................................................................... 27
SECTION 9: BID RESPONSE FORM ..................................................................................................... 28
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
ATTACHMENT A: BID S CHEDULE / FINANCIAL PROPOSAL .............................................................. 29
ATTACHMENT B: REFERENCES FORM (CONSTRUCTION) .............................................................. 30
ATTACHMENT C: CERTIFICATION OF FINANCIAL CONDITION ........................................................ 31
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR ............................................... 32
ATTACHMENT E: NON-COLLUSION CERTIFICATION ........................................................................ 33
ATTACHMENT F: DEBARMENT, SUSPENSION & RESPONSIBILITY CERTIFICATION .................... 34
ATTACHMENT G: PENDING LITIGATION & LEGAL PROCEEDINGS DISCLOSURE ......................... 35
ATTACHMENT H: SUBCONTRACTOR LIST AND CHANGE NOTIFICATION FORM .......................... 37
SUBCONTRACTOR CHANGE NOTIFICATION FORM ...................................................................... 38
ATTACHMENT J: BID BOND / PERFORMANCE BOND / PAYMENT BOND ........................................ 39
BID BOND ........................................................................................................................................... 39
PERFORMANCE BOND - G.S. 44A-26 ............................................................................................ 39
PAYMENT BOND - G.S. 44A-27....................................................................................................... 40
ATTACHMENT K: DRAFT CITY OF FAYETTEVILLE GENERAL CONSTRUCTION CONTRACT ........ 41
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
NOTICE TO BIDDERS
Pursuant to N.C.G.S. 143-129, sealed bids will be received by the City of Fayetteville, until SEPTEMBER
3, 2026, at City Hall, 433 Hay Street, Fayetteville, North Carolina, at which time they will be publicly
opened and read aloud for the following:
SOLID WASTE BATHROOM RENOVATION - Project No. COF1517016.1
Bids may be mailed to the City Purchasing Office, Attn: Kimberly Toon, Assistant Chief Financial
Officer-Procurement, 433 Hay Street, Fayetteville, NC 28301, or may be delivered in person or by
express mail to the same address. The City of Fayetteville will not be responsible for picking up bids at
the post office. Bids arriving after the hour designated for opening shall not be considered.
Plans, specifications, and bid documents may be obtained in the Purchasing Office of the City of
Fayetteville, 2nd floor, City Hall, 433 Hay Street, between the hours of 8:00 a.m. and 5:00 p.m., Monday
through Friday, or by email request to KimberlyToon@fayettevillenc.gov. Bid Documents are also posted
at: https://www.fayettevillenc.gov/City-Departments/Finance/Purchasing/Bid-Opportunities.
The advertisement for this Invitation to Bid was published at least seven (7) full days before the bid
opening date in a newspaper of general circulation and/or electronically in accordance with G.S. 143-
129(b).
THIS PROJECT IS FUNDED SOLELY WITH CITY OF FAYETTEVILLE GENERAL FUND / LOCAL
FUNDS. No federal funding is involved. Federal terms and conditions - including Davis-Bacon
prevailing wage requirements and federal Buy American provisions - do not apply to this contract.
Questions regarding this bid must be submitted in writing by e-mail to, Kimberly Toon, Assistant Chief
Financial Officer-Procurement, at COFBiddingQuestions@fayettevillenc.gov no later than 5:00 p.m. on
the deadline stated in the ITB Schedule. Bidders are expressly prohibited from contacting any City of
Fayetteville official or employee except through the designated channel above.
The City reserves the right to reject any or all bids and to waive all informalities or irregularities, taking
into consideration quality, performance, and the time specified in the bids for the performance of the
contract, and to award the contract to the lowest responsive and responsible bidder whose bid conforms
to all material requirements of the Invitation to Bid.
City of Fayetteville
Kimberly Toon, CLGPO,CLGFO - Assistant Chief Financial Officer-Procurement
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS
1.1 Intent of Invitation to Bid
The purpose and intent of this Invitation to Bid (ITB) is to solicit competitive sealed bids from qualified,
licensed general contractors to The purpose and intent of this Invitation to Bid (ITB) is to solicit competitive
sealed bids from qualified, licensed general contractors to renovate the existing Solid Waste Building to
improve employee support facilities and optimize the use of the existing interior space. The project
consists of the construction of a new women's locker room, renovation of the existing men's locker room,
and renovation of the remaining break room area. The scope of work includes all necessary architectural,
structural, mechanical, electrical, plumbing, and life safety modifications required to support the
renovated spaces, including associated finishes, fixtures, equipment, and code-compliant improvements.
All work shall be completed within the existing building footprint unless otherwise identified during design
development. The resulting contract is expected to provide a fully renovated, code-compliant facility that
enhances employee amenities, improves the functionality of the existing interior spaces, and supports
the operational needs of the Solid Waste Department.
The following documents constitute this ITB:
* This document (base ITB and all sections)
* Section 5: NC Construction Procurement Terms and Conditions
* Section 6: Subcontractor Requirements and Flow-Down Terms
* Section 7: Scope of Work
* Section 8: Respondent Information Sheet
* Section 9: Bid Response Form
* All required Attachments (A through L)
1.2 Background
The purpose of this project is to renovate the existing Solid Waste Building, located at 455
Grove Street, Fayetteville, NC 28301, to improve employee support facilities and optimize the
use of the existing interior space. The renovations are intended to provide updated locker room
facilities, enhance the employee break room, and improve the overall functionality of the
building while maintaining operations within the existing structure.
The project site is located at the existing Solid Waste Building. The work will be performed
entirely within the existing building footprint unless otherwise identified during the design
development process. Renovations include the construction of a new women's locker room,
renovation of the existing men's locker room, and renovation of the remaining break room
area, along with all associated architectural, structural, mechanical, electrical, plumbing, and
life safety improvements required to support the renovated spaces.
This project is a capital improvement initiative intended to modernize employee support areas
and ensure compliance with current building codes and accessibility requirements. There are
no known prior contracts for this specific scope of work unless otherwise identified by the
Owner.
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
1.3 ITB Schedule
Action / Event Responsibility Date / Time
Bid Submission Deadline Bidders September 3, 2026 by 2:00 pm
Public Bid Opening City of Fayetteville September 3, 2026 by 2:00 pm
Evaluation / Responsibility Review City of Fayetteville September 10, 2026
Anticipated Award / Council City of Fayetteville September 14, 2026
Approval
Contract Execution City of Fayetteville September 24, 2026
Notice to Proceed City of Fayetteville October 1, 2026
All dates are subject to change. Any modifications will be communicated via addendum.
1.4 Vendor Registration
All vendors wishing to do business with the City of Fayetteville must register through the City's Vendor
Portal at Doing Business with the City | City of Fayetteville, N.C. . A completed W-9 must be submitted
with registration. Contractors must hold a valid NC General Contractor's License (G.S. 143-128(a1)) at
the time of bid submission.
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517016.1 | SOLID WASTE BATHROOM
SECTION 2: BID SUBMISSION REQUIREMENTS
2.1 Submission of Bids
Bids must be submitted in a sealed package clearly marked:
" ITB No. COF1517016.1 - Solid Waste Bathroom Renovation "
Each bidder must provide:
* One signed hard copy of the complete bid delivered either in person or by mail by the bid
date and deadline.
Paper/mail submissions:
City of Fayetteville - Purchasing Office
Attn: Kimberly Toon, Assistant Chief Financial Officer-Procurement
433 Hay Street, Fayetteville, NC 28301
IMPORTANT: Late bids, regardless of cause, will not be accepted or considered. G.S. 143-
129(b) requires that bids be sealed; opening a sealed bid prior to the time set for opening
constitutes a Class 1 misdemeanor.
2.2 Bid Contents
The bidder's complete bid submission shall include the following items in the order listed. Failure to
include any required item may result in the bid being deemed non-responsive.
Required Bid Documents:
* Completed Bid Response Form (Section 10) - fully executed by authorized representative,
total bid amount in figures and words
* Bid Bond (Attachment J) - 5% of total bid amount
* List of Subcontractors (Attachment I) - all first-tier subcontractors and major suppliers
* NC General Contractor License - copy of current valid license
* Non-Collusion Certification (Attachment F)
* Debarment, Suspension & Responsibility Certification (Attachment G)
* Certification of Financial Condition (Attachment D)
* Qualifications / References (Attachment B) - three construction project references
* Pending Litigation Disclosure (Attachment H)
* Location of Workers (Attachment E)
* Acknowledged Addenda - all addenda issued prior to bid due date
Post-Award Required Documents (within 10 days of award):
* Performance Bond & Payment Bond (Attachment J) - 100% each
* Certificate(s) of Insurance (required levels specified in Section 2.7)
* Executed Contract - Draft Construction Contract provided as Attachment K
* E-Verify Compliance Certification
* NC Secretary of State Registration (if required)
2.3 Request for Clarification
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