Roofing Systems Maintenance

Billing Requirements (July 2021)
Unless the Contractor has been authorized by the Commonwealth for Evaluated Receipt Setlement or
Vendor Self-Invoicing, the Contractor shall include in all of its invoices the following minimum
informaon:
- Vendor name and "Remit to" address, including SAP Vendor number;
- SAP Purchase Order number;
- Delivery Address, including name of Commonwealth agency;
- Descripon of the supplies/services delivered in accordance with SAP Purchase Order (include
purchase order line number if possible);
- Quanty provided;
- Unit price;
- Price extension;
- Total price; and
- Delivery date of supplies or services.
If an invoice does not contain the minimum informaon set forth in this paragraph, the Commonwealth
may return the invoice as improper. If the Commonwealth returns an invoice as improper, the me for
processing a payment will be suspended unl the Commonwealth receives a correct invoice. The
Contractor may not receive payment unl the Commonwealth has received a correct invoice.
Contractors are required to establish separate billing accounts with each using agency and invoice them
directly. Each invoice shall be itemized with adequate detail and match the line item on the Purchase
Order. In no instance shall any payment be made for services to the Contractor that are not in
accordance with the prices on the Purchase Order, the Contract, updated price lists or any discounts
negoated by the purchasing agency.