RFQ - THREE (3) 2026 OR NEWER/UNUSED POLARIS UTILITY TERRAIN VEHICLES

County of San Diego Date Issued: June 12, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13258 CONTRACTING OFFICER:
2026 or Newer/Unused Polaris RZR Pro R
RFQ TITLE: Ultimate or County approved equivalent Christopher Almazan, Procurement Specialist
with Outfitting
QUOTATIONS DUE: July 10, 2026; 5:00 PM Phone: (858) 463-8779
QUESTIONS DUE: July 2, 2026; 5:00 PM Email: Christopher.Almazan@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE THREE (3) 2026
OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING IN ACCORDANCE
WITH THE TERMS & CONDITIONS CONTAINED WITHIN.
SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.
THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PERFORMANCE FACTORS INCLUDING THE OFFEROR AND OFFEROR
PERSONNEL EXPERIENCE, TECHNICAL APPROACH, PHYSICAL AVAILABILITY OF VEHICLE, ACCEPTANCE TO THE
COUNTY'S AGREEMENT AND PRICE.
BELOW TO BE COMPLETED BY OFFEROR
Offeror acknowledges Addendum No. 1 2 3 4 5
NAME AND ADDRESS OF OFFEROR (Type or Print) NAME, TITLE & CONTACT INFORMATION OF
PERSON AUTHORIZED TO SIGN OFFER (Type or Print)
Offeror/Company Name Name of Authorized Representative
Address Title of Authorized Representative
City, State, Zip Email Address
( ) ( )
Telephone Number Telephone Number of Authorized Representative
Website Address Signature of Authorized Representative
Date
Page 1 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
Submit a completed and signed Proposal Cover Page (PC600P) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 8),
Confirm (YES/NO). Byrd Anti-Lobbying Amendment certification: Offeror certifies that it and its subcontractors will not
and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. List as a
disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror
or Offeror's subcontractors.
YES NO
Page 2 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.
If Offeror is unable to submit via BuyNet for any reason, Offeror may mail to the listed Contracting Officer, or by personal delivery to
the Purchasing and Contracting front desk. Please use these methods only if you are unable to submit through BuyNet. If mailed or
delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any other
information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet
for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.
Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the
contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the
discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ
requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate
anticipated use based on historical consumption. If the County's actual requirements do not result in orders in the quantities described
as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless
otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole
criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such
variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the
right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County
reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,
financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror's prospective ability
to perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be scheduled with
contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such
sample is acceptable. The County's decision to award is contingent upon its acceptance of the products provided in the sample. During
the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no
event shall the supplier be permitted to increase prices on the basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting officer at time
of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name
or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for
award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering
the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space
provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and
the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information
furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.
Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the
Page 3 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror
must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for
the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for
quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information otherwise
available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include
in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,
or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is
not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response
contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff
Social Security Numbers, the response to requirement #1 shall reflect "see response #1 contained within Exhibit-
Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be
considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard
Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County's PO Terms and
Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local
Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local
Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment
beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code
section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay
California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first
payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County
(forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver
or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu
of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites
(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you
any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.
FRANCHISE TAX BOARD WEBSITES:
http://www.ftb.ca.gov
http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml
http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml
http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml
http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml
/
/
/
Page 4 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
EXHIBIT A - STATEMENT OF WORK
GENERAL DESCRIPTION: The San Diego County Sheriff's Office has a requirement for three (3) utility terrain vehicles, Polaris
RZR Pro R Ultimate or County approved equivalent with outfitting. Two (2) with a seating capacity of two (2), and one (1) with a
seating capacity of four (4).
1. BASE UTILITY TERRAIN VEHICLE, TWO-SEATER (QTY 2)
1.1. Quantity two (2) 2026 or Newer/Unused Polaris RZR Pro R Ultimate or County approved equivalent
1.2. Exterior Color: Indy Red / Purple Thunder / Super Graphite / White Crystal
1.3. Seating Capacity: 2
1.4. Engine: 4-stroke DOHC inline four-cylinder, 1997 cc, electronic fuel injection, 225hp
1.5. Transmission/Final Drive; Automatic PVT P/R/N/L/H
1.6. Drive system; Pro Performance true 2WD/4WD/4WD lock | Drive Modes: Rock, Sport, Race
1.7. Suspension; Electronic Suspension Control System: Polaris Dynamix DV 3.0 (dual valve control) semi-active compression
and rebound damping system with selectable ride modes: Comfort, Rock, Track, Baja, FOX 3.0 Live Valve X2 internal
bypass (electronically controlled compression and rebound)
1.8. Brakes; Front braking system/4-wheel hydraulic disc with triple-bore
1.9. Rear braking system; dual-bore rear calipers; aluminum top hat rotor
1.10. Wheels & Tires; Front Wheel Travel 22.25" (56.5 cm) Rear Wheel Travel 24.5" (62.2 cm) Front Tire 32 x 10-15 Pro
Armor Trekker; wheel size 15 x 7 | Ply Rating: 8-plyRear Tire 32 x 10-15 Pro Armor Trekker; wheel size 15 x 7 | Ply
Rating: 8-plyWheels 5-lug, 15" cast aluminum rim with painted bead lock
1.11. Lights and Safety; Signature animated RZR Fang Accent Lighting; white LED low/high and red LED tail/brake lights;
animated interior accent lighting
2. OUTFITTING
2.1. Siren System and Speaker
2.1.1 Sound off Signal ETSA461HPP Siren/PA/Lighting Handheld Lighting Controller
2.1.2 Sound off Signal Speaker ETSss100J 100-Watt Front Grill LEDs and Rear LEDs
2.1.3 Sound Off Signal components to be installed by an authorized Sound off Signal installer
2.2. Lighting
2.2.1. Sound off Signal EMPTC01AQJ- 6 Module Red/Blue Lightbar for front
2.2.2. Sound off Signal EMPTC01AQM-6 Module Red/Blue Lightbar with Traffic Arrow
2.2.3. Magnetic Mic
2.2.4. Sound Off Signal components to be installed by an authorized Sound Off Signal installer
2.3. Work / Scene Lights
2.3.1. Part Number 448104, Baja Designs Polaris RZR Pro R XL Pro A-Pillar Kit - Polaris RZR Turbo R 2020-2024, Pro
R 2022-2025, Pro S 2025, Pro XP 2020-2025 (Mount lights on "A" pillar of vehicle and wire to dash mounted
switch)
3. BASE UTILITY TERRAIN VEHICLE, FOUR-SEATER (QTY 1)
3.1. Quantity one (1) 2025 or Newer/Unused Polaris RZR Pro R 4 Ultimate or County approved equivalent
3.2. Exterior Color: Super Graphite
3.3. Seating Capacity: four (4)
3.4. Engine: 4-stroke DOHC inline four-cylinder, 1997 cc, electronic fuel injection, 225hp
3.5. Transmission/ Final Drive; Automatic PVT P/R/N/L/H
3.6. Drive System: Pro Performance true 2WD/4WD/4WD lock
3.7. Front Suspension: Light Weight Boxed Dual A-Arm with 3-piece Stabilizer Bar and 27.0 in (68.6 cm) *Usable Travel,
22.25 in (56.5 cm) Wheel Travel, Unitized Hubs.
3.8. Rear Suspension: Boxed Trailing Arm with Toe Link, High-Clearance Radius Rods, and 3 Piece Stabilizer Bar and 29.0 in
(73.7 cm) *Usable Travel, 24.5 in (62.2 cm) Wheel Travel, Unitized Hub
3.9. Front braking system: four (4) wheel hydraulic disc with triple-bore
3.10. Rear braking system: dual-bore rear calipers
3.11. Wheels and Tires: 5-Lug, 15" Cast Aluminum Rim with Painted Bead lock
3.12. Lights and Safety: Signature animated RZR Fang Accent Lighting; white LED low/high and red LED tail/brake lights;
animated interior accent lighting
4. OUTFITTING
4.1. Siren System and Speaker:
4.1.1. Sound off Signal ETSA461HPP Siren/PA/Lighting Handheld Lighting Controller.
4.1.2. Sound Off Signal Speaker ETSss100J 100-Watt Front Grill LEDs and Rear LEDs
4.1.3. Sound Off Signal components to be installed by an authorized Sound Off installer
Page 5 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
4.2. Lighting
4.2.1. Off Signal EMPTC01AQJ- 6 Module Red/Blue Lightbar for front
4.2.2. Sound Off Signal EMPTC01AQM-6 Module Red/Blue Lightbar with Traffic Arrow
4.2.3. Magnetic Mic
4.2.4. Sound Off Signal components to be installed by an authorized Sound Off installer
4.3. Work/Scene Lights
4.3.1. PART Number: 448104, Baja Designs Polaris RZR Pro R XL Pro A-Pillar Kit - Polaris RZR Turbo R 2020-2024,
Pro R 2022-2025, Pro S 2025, Pro XP 2020-2025 (Mount lights on "A" pillar of vehicle and wire to dash mounted
switch)
5. OTHER REQUIREMENTS
5.1. Contractor shall register the vehicles in CA, exempt with the Department of Motor Vehicles, and provide a temporary
license plate as per California law. DMV registration shall be made out to:
County of San Diego
5560 Overland Ave. Suite 410
San Diego, CA. 92123
5.2. Price shall be honored throughout the duration of the executed contract.
5.3. Contractor agrees that a vehicle or equipment warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego Department. Contractor shall not start the warranty of the vehicle or equipment upon delivery of the
vessel, but upon confirmation of the assignment of vehicles or equipment. The County shall provide Contractor notification
to start warranty on the vehicle once the vehicle is assigned.
6. DELIVERY
6.1. Delivery shall be before September 30, 2026.
6.2. Deliveries that are attempted without County coordination, may be subject to the rejection of that delivery.
6.3. Contractor shall provide an actual delivery date within 7 days of the execution of the purchase order. Failure to provide
accurate delivery dates within 7 days, may result in termination of this purchase order.
6.4. Contractor must provide at least a 48 Hour delivery notice to the Fleet Management Division team member (contact
information shall be given after PO issued). Delivery must occur Monday-Friday between 8am-3pm. Without this 48-hour
notice, the Fleet Management Office has the right to reject the delivery of the vehicle. In some instances, an alternate
delivery location may be required to accommodate oversized equipment with no additional fee.
6.5. Contractor must provide all equipment necessary to drop off vehicles or parts to Fleet. This includes the delivery of
vehicles and any specialized equipment to any of Fleet Services Garages. Contractor must provide all work and equipment
needed to transfer the ordered part from the transport vehicle to the Fleet desired location for storage. Equipment that is
dropped off must be left in a location that is approved by a Fleet Management Division team member.
6.6. All additional outfitting on the contract must be completed and installed on the vehicle prior to delivery. The vehicle must
also come with all of the keys required on the Purchase Order. If any outfitting, keys, or other materials on the original
order are missing, the County of San Diego may not be able to accept the vehicle upon delivery.
6.7. Vehicles must be fully functional, new, and have no errors messages on the dashboard when vehicle and title is handed
over to the County of San Diego. All vehicles handed over to the County of San Diego with any defects related to the
functionality of the vehicle, must be mitigated by the Contractor within 14 calendar days of the identification of the defect.
This includes but is not limited to: Vehicle warning indicators on, issues with the vehicle dashboard, defects in the exterior
not originally identified by the Contractor, issues that occur after outfitting the vehicle, etc. Contractor will be responsible
for the full costs of the repairs of the vehicle and must hand over the vehicle within 14 calendar days.
6.8. Gas or diesel vehicles delivered to the County of San Diego must arrive with a full tank of fuel (90% fueled or above) and
EVs must arrive fully charged (80% charge or above). Any vehicle that is handed over to the County of San Diego that do
not meet these standards, are subject to not be accepted at vehicle handoff.
6.9. Contractor must deliver vehicles with no third-party GPS added to any County of San Diego Purchase Order vehicle or
equipment. Any units with GPS installed may not be able to be accepted and will not fulfill obligations for the fulfillment
of a County PO. When a GPS is found in a vehicle, the Contractor must remove the GPS within 3 calendar days.
6.10. Contractors must provide all applicable vehicle DMV documentation at the time of delivery. With proper justification, the
Contractor may obtain Fleet's approval to send the documents within 24 hours of vehicle delivery. This includes temporary
paper license plates, registration, and any additional DMV documents required. Contractors must register all vehicles as
exempt for the County of San Diego.
6.11. Contractor must provide the Manufacturer Statement of Origin (MSO) or Manufacturer Certificate of Origin (MCO) for
vehicles and equipment manufactured outside the state of California within 7 days of vehicle delivery. If a Contractor is
unable to guarantee the delivery of these documents within this timeframe, proper justification must be provided to the
Fleet Management Office.
6.12. Contractor is responsible for any damages to items prior to Fleet acceptance of the item.
6.13. Delivery location unless stated otherwise is:
Page 6 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
San Diego County
Fleet Management Division
5600 Overland Ave., Suite 165
San Diego, CA 92123
7. INVOICE INFORMATION
7.1. All invoices must include the following information:
7.1.1. Business Contact Person
7.1.2. Business Name, Location, and Address
7.1.3. Quote Number
7.1.4. Purchase order number
7.1.5. Manufacturer Vehicle Identification Number (VIN)
7.1.6. Vehicle year, make, and model.
7.1.7. Vehicle mileage at time of handoff to the County of San Diego
7.1.8. Quantity, Description, Unit Price and Extended Price must match purchase order
7.1.9. County of San Diego Fleet drop-off location service facility, address, and telephone number.
7.1.10. Invoices must be submitted individually via email
Page 7 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
EXHIBIT C - PAYMENT SCHEDULE
Item Estimated Unit of
Description Taxable Unit Price Extended Price
No. Quantity Measure
2026 or Newer/Unused Polaris RZR Pro R
1 Ultimate, or County Approved Equivalent, YES 2 EACH $ $
two-seater
2025 or Newer/Unused Polaris RZR Pro R
2 Ultimate, or County Approved Equivalent, YES 1 EACH $ $
four-seater
3 Tire Fee NO 3 EACH $ 1.75 $
4 CA DMV Electronic Vehicle Registration Fee NO 3 EACH $ 37.00 $
5 Documentation Processing Fee YES 3 EACH $ 85.00 $
6 Extra Keys Programmed and Ready for Use YES 9 EACH $ $
(3 each vehicle)
7 3 EACH $ $
Outfitting Parts YES
8 3 EACH $ $
Outfitting Labor NO
9 3 EACH $ $
Additional Fees YES/NO
TOTAL PRICE: $
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
QUOTED LEAD TIME (DAYS)*: _____________________
*Lead time is the number of calendar days from when a Purchase Order is issued, or contract is fully executed to when a
Contractor proposes the physical delivery of a vehicle and title to the County of San Diego.
QUOTED VEHICLE IS IN PHYSICAL STOCK FOR IMMEDIATE DELIVERY?
YES: ______ OR NO: _______
If yes, provide quantity of physical stock available for immediate delivery: ___________
Where is available stock located? ____________
QUOTED VEHICLE IS SUBJECT TO ORDER PLACEMENT WITH MANUFACTURER?
YES: ______ OR NO: _______
IF YES, ESTIMATED MANUFACTURER CONFIRMATION DATE: __________________
CONFIRMATION OF DELIVERY: Offeror commits, at no additional cost to the county, to provide a newer year
model or added value/premium existing year model in the event the proposed lead time is not fulfilled after the issuance
of a county purchase order or contract.
YES: ______ OR NO: ______

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
DRAFT AGREEMENT
This agreement ("Agreement") is made and entered into effective as of the date of the last signature on the signature page by and
between the County of San Diego, a political subdivision of the State of California ("County") and [# enter full title of legal entity,
type of entity and location (e.g. "a Delaware corporation," "a California limited liability company"), located at (complete address)]
("Contractor"). For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Agreement. The Agreement shall consist of:
This document,
Exhibit A Statement of Work,
Exhibit B Insurance Requirements, and
Exhibit C Payment Schedule.
In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this
document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; and Fourth (4th) Exhibit C;
2. Contractor: [#Insert Contractor's name]
3. Services: [#Insert services to be provided]
4. Agreement Term. This Agreement shall begin on the date of the last signature below and end upon completion and County
acceptance of all deliverables under this Agreement.
5. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional
standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all
supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein
otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the
services required of Contractor by this Agreement.
6. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to
exceed [# write out amount] ($######) ("Maximum Agreement Amount").
Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the
Agreement entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed
to have been made on the date that County submits electronic payment or mails a warrant or check.
7. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing
collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.
8. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and
Contracting official is the contracting officer for this Agreement ("Contracting Officer").
9. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt
requested; or emailed to the County's or Contractor's representative designated below (or such party's authorized representative).
Any such notice shall be deemed received by the party (or such party's authorized representative) on the earliest of the date of
personal delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an
acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.
FOR COUNTY: FOR CONTRACTOR:
#Name and Title #Name and Title
#Address #Address
#Address #Address
#Phone and email #Phone and email
Above contact is designated as the Contracting Officer's
Representative for this Agreement ("COR").
10. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,
State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or
certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further
comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 - 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
11. County Policies and Requirements. Without limiting section 10 above, Contractor shall specifically comply with the following,
as applicable:
a. Board of Supervisors Policy A-79, Interlocking Directorates
b. Board of Supervisors Policy A-120, Zero Tolerance for Fraudulent Conduct in County Services
c. Board of Supervisors Policy B-67, Environmentally Preferable Procurement
d. Board of Supervisors Policy C-25, County of San Diego Drug and Alcohol Use Policy
e. Section 32.801, et seq. of the San Diego County Code of Regulatory Ordinances, Prohibitions of AIDS Discrimination
f. Article IIIk (Section 84, et seq.) of the San Diego County Administrative Code, Affirmative Action Program for Vendors
g. Section 21.2701, et seq. of the San Diego County Code of Regulatory Ordinances, San Diego County Fair Chance Ordinance
12. Contractor Adherence to Sections 965 through 971 of the San Diego County Code of Administrative Ordinances. Contractor shall
specifically comply with the following requirements, as applicable:
12.1. Definitions.
i. For purposes of this Section, all capitalized terms shall have the meaning assigned to such terms in Section 966 of the
San Diego County Code of Administrative Ordinances.
12.2. County Confidential Information.
i. Confidentiality. Contractor agrees to maintain data relating to any Protected Personal Activity and/or Protected Personal
Characteristics ("County Confidential Information") received or obtained pursuant to the obligations under this Contract,
if any, confidential, and shall not share and/or transmit such information to any third party including, without limitation,
any governmental agency, unless required to do so pursuant to federal, state, or local law or as necessary to perform the
obligations of Contractor pursuant to this Contract. Contractor agrees to include these requirements in any subcontract
related to the performance of this Contract. The obligation to maintain County Confidential Information confidential and
private shall survive the expiration or earlier termination of this Contract.
ii. Notice Requirement for Interactions with Federal Law Enforcement, Out-of-State Law Enforcement, or Private Parties
Acting Under Color of Law Enforcement Authority.
12.3. Due Process and Safety in County Facilities.
i. Prohibition on Access for Federal Law Enforcement, Out-of-State Law Enforcement, and Private Parties Acting Under
Color of Law Enforcement Authority. Contractor shall not provide access to any Non-Public Area of a County Facility,
or facility where Contractor provides services to the public on behalf of the County, to any Federal Law Enforcement
Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under the Color of Law
Enforcement Authority for the purpose of carrying out Law Enforcement Activities where the alleged criminal activity is
a Protected Personal Characteristic and/or a Protected Personal Activity ("Facility Access"), except as expressly permitted
pursuant to Section 967 of the San Diego County Code of Administrative Ordinances.
ii. Notice of Facility Access. Contractor shall provide the COR with notice within two (2) hours of any Facility Access, as
defined in the preceding section.
13. Use of Artificial Intelligence. Contractor shall comply with Board Policy A-140, Artificial Intelligence Board Policy. Without
limiting the foregoing, Contractor shall disclose any artificial intelligence (AI) functionality (as defined in Board Policy)
embedded in products or services provided under this Agreement and ensure that all AI systems are used in accordance with
County standards for security, privacy, and ethical practices. Contractor shall implement human oversight for any AI-generated
outputs to be used in the County's official capacity and maintain transparency by clearly attributing AI-generated content.
Contractor shall support the retrieval and export of prompts, outputs, and training details upon County request. Contractor shall
not use AI systems for prohibited purposes, including fully automated decisions without meaningful human oversight, covert
tracking, social scoring, or behavioral manipulation. The County reserves the right to inspect AI system usage and require
modifications or cessation of use if compliance risks are identified. Any changes to AI functionality or features during the term
of this Agreement shall be in compliance with this clause and be reported in writing to the Contracting Officer's Representative
prior to implementation.
14. Subcontractor Reporting. Contractor shall provide periodic reports to the County of amounts paid under this Agreement to
subcontractors and whether each subcontractor qualifies as a Small-Local Business as defined in Board Policy B-53. Such reports
shall be submitted to the COR using the "Subcontractor Data Collection Form (PC613)" located at
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC613_dpc_Subcontractor_Data.xlsx or as otherwise
directed by County. Reports shall be aligned with the County's Fiscal Year, with a mid-year report of data through December 31
submitted by February 15, and a full Fiscal Year report submitted by July 15.
15. Small-Local Business Preference. If this Agreement resulted from a solicitation where Contractor claimed Small-Local Business
status in its response per section 405 of the San Diego County Administrative Code, Contractor shall perform a commercially
useful function (as that term is defined in Board Policy B-53 Small-Local Business Policy) throughout the term of this Agreement.
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