RFQ - THREE (3) 2026 OR NEWER/UNUSED POLARIS UTILITY TERRAIN VEHICLES
| Location: | California |
|---|---|
| Posted: | Jun 14, 2026 |
| Due: | Jul 10, 2026 |
| Agency: | San Diego County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | BPM013258 |
| Publication URL: | To access bid details, please log in. |
| RFx Name: | BPM013258 |
| RFx Begin Date (UTC+0): | RFQ - THREE (3) 2026 OR NEWER/UNUSED POLARIS UTILITY TERRAIN VEHICLES |
| RFx End Date (UTC+0): | 1 |
| Commodities: | 1 |
| RFx Status: | Motor vehicles |
| Solicitation Code: | 6/12/2026 4:30:00 PM |
| Lot #: | 7/10/2026 12:00:00 AM |
| Round #: |
24
d 15 h 43 min 26 s |
RFx General Information
|
Code
BPM013258
|
|
RFx Name
RFQ - THREE (3) 2026 OR NEWER/UNUSED POLARIS UTILITY TERRAIN VEHICLES
|
|
Lot #
1
|
|
Round #
1
|
|
RFx Begin Date
6/12/2026 4:30:00 PM
|
|
RFx End Date
7/10/2026 12:00:00 AM
|
|
Summary
|
|
Contact
Christopher Almazan | Procurement Specialist Email: Christopher.Almazan@sdcounty.ca.gov | Cell: 858-463-8779 |
|
Q&A Start Date
(M/d/yyyy)
6/12/2026
4:30:00 PM
|
|
Q&A End Date
(M/d/yyyy)
7/2/2026
12:00:00 AM
|
RFx Documents
1 Record(s)
|
Attachment Preview
County of San Diego
Date Issued:
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
June 12, 2026
RFQ Number: 13258
RFQ TITLE:
2026 or Newer/Unused Polaris RZR Pro R
Ultimate or County approved equivalent
with Outfitting
QUOTATIONS DUE: July 10, 2026; 5:00 PM
CONTRACTING OFFICER:
Christopher Almazan, Procurement Specialist
Phone: (858) 463-8779
QUESTIONS DUE: July 2, 2026; 5:00 PM
Email: Christopher.Almazan@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION:
Submit your response, including completed forms via BuyNet
AWARD: Will be based on:
EACH ITEM
EACH LOT
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE THREE (3) 2026
OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING IN ACCORDANCE
WITH THE TERMS & CONDITIONS CONTAINED WITHIN.
SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.
THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PERFORMANCE FACTORS INCLUDING THE OFFEROR AND OFFEROR
PERSONNEL EXPERIENCE, TECHNICAL APPROACH, PHYSICAL AVAILABILITY OF VEHICLE, ACCEPTANCE TO THE
COUNTY’S AGREEMENT AND PRICE.
BELOW TO BE COMPLETED BY OFFEROR
Offeror acknowledges Addendum No.
1
2
3
4
5
NAME AND ADDRESS OF OFFEROR (Type or Print)
NAME, TITLE & CONTACT INFORMATION OF
PERSON AUTHORIZED TO SIGN OFFER (Type or Print)
Offeror/Company Name
Name of Authorized Representative
Address
Title of Authorized Representative
City, State, Zip
(
)
Telephone Number
Email Address
(
)
Telephone Number of Authorized Representative
Website Address
Signature of Authorized Representative
Date
Page 1 of 18
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 – 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
☐ Submit a completed and signed Proposal Cover Page (PC600P) form
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
☐ Submit a completed and signed Representations and Certifications form (PC601)
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
• All Offerors are encouraged to complete this form to support County data collection.
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
☐ Submit a completed Pricing Schedule.
• (Page 8),
☐ Confirm (YES/NO). Byrd Anti-Lobbying Amendment certification: Offeror certifies that it and its subcontractors will not
and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a
disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror
or Offeror’s subcontractors.
YES ☐ NO ☐
Page 2 of 18
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 – 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.
If Offeror is unable to submit via BuyNet for any reason, Offeror may mail to the listed Contracting Officer, or by personal delivery to
the Purchasing and Contracting front desk. Please use these methods only if you are unable to submit through BuyNet. If mailed or
delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror’s responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any other
information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet
for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.
• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select “Participate in RFx” for this solicitation in BuyNet.
Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.
Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the
contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the
discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ
requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate
anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described
as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless
otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole
criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such
variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the
right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County
reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,
financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability
to perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with
contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such
sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During
the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no
event shall the supplier be permitted to increase prices on the basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time
of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name
or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for
award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering
the brand name product specified.
If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space
provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and
the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information
furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.
Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the
Page 3 of 18
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 – 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror
must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for
the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for
quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information otherwise
available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include
in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,
or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is
not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response
contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff
Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-
Confidential/Proprietary”); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be
considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard
Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County’s PO Terms and
Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local
Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local
Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment
beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code
section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay
California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first
payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County
(forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver
or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu
of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites
(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you
any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.
FRANCHISE TAX BOARD WEBSITES:
http://www.ftb.ca.gov
http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml
http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml
http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml
http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml
/
/
/
Page 4 of 18
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13258 – 2026 OR NEWER POLARIS RZR PRO R ULTIMATE OR COUNTY
APPROVED EQUIVALENT WITH OUTFITTING (QTY 3)
EXHIBIT A - STATEMENT OF WORK
GENERAL DESCRIPTION: The San Diego County Sheriff's Office has a requirement for three (3) utility terrain vehicles, Polaris
RZR Pro R Ultimate or County approved equivalent with outfitting. Two (2) with a seating capacity of two (2), and one (1) with a
seating capacity of four (4).
1. BASE UTILITY TERRAIN VEHICLE, TWO-SEATER (QTY 2)
1.1. Quantity two (2) 2026 or Newer/Unused Polaris RZR Pro R Ultimate or County approved equivalent
1.2. Exterior Color: Indy Red / Purple Thunder / Super Graphite / White Crystal
1.3. Seating Capacity: 2
1.4. Engine: 4-stroke DOHC inline four-cylinder, 1997 cc, electronic fuel injection, 225hp
1.5. Transmission/Final Drive; Automatic PVT P/R/N/L/H
1.6. Drive system; Pro Performance true 2WD/4WD/4WD lock | Drive Modes: Rock, Sport, Race
1.7. Suspension; Electronic Suspension Control System: Polaris Dynamix DV 3.0 (dual valve control) semi-active compression
and rebound damping system with selectable ride modes: Comfort, Rock, Track, Baja, FOX 3.0 Live Valve X2 internal
bypass (electronically controlled compression and rebound)
1.8. Brakes; Front braking system/4-wheel hydraulic disc with triple-bore
1.9. Rear braking system; dual-bore rear calipers; aluminum top hat rotor
1.10. Wheels & Tires; Front Wheel Travel 22.25" (56.5 cm) Rear Wheel Travel 24.5" (62.2 cm) Front Tire 32 x 10-15 Pro
Armor Trekker; wheel size 15 x 7 | Ply Rating: 8-plyRear Tire 32 x 10-15 Pro Armor Trekker; wheel size 15 x 7 | Ply
Rating: 8-plyWheels 5-lug, 15" cast aluminum rim with painted bead lock
1.11. Lights and Safety; Signature animated RZR Fang Accent Lighting; white LED low/high and red LED tail/brake lights;
animated interior accent lighting
2. OUTFITTING
2.1. Siren System and Speaker
2.1.1 Sound off Signal ETSA461HPP Siren/PA/Lighting Handheld Lighting Controller
2.1.2 Sound off Signal Speaker ETSss100J 100-Watt Front Grill LEDs and Rear LEDs
2.1.3 Sound Off Signal components to be installed by an authorized Sound off Signal installer
2.2. Lighting
2.2.1. Sound off Signal EMPTC01AQJ- 6 Module Red/Blue Lightbar for front
2.2.2. Sound off Signal EMPTC01AQM-6 Module Red/Blue Lightbar with Traffic Arrow
2.2.3. Magnetic Mic
2.2.4. Sound Off Signal components to be installed by an authorized Sound Off Signal installer
2.3. Work / Scene Lights
2.3.1. Part Number 448104, Baja Designs Polaris RZR Pro R XL Pro A-Pillar Kit - Polaris RZR Turbo R 2020-2024, Pro
R 2022-2025, Pro S 2025, Pro XP 2020-2025 (Mount lights on “A” pillar of vehicle and wire to dash mounted
switch)
3. BASE UTILITY TERRAIN VEHICLE, FOUR-SEATER (QTY 1)
3.1. Quantity one (1) 2025 or Newer/Unused Polaris RZR Pro R 4 Ultimate or County approved equivalent
3.2. Exterior Color: Super Graphite
3.3. Seating Capacity: four (4)
3.4. Engine: 4-stroke DOHC inline four-cylinder, 1997 cc, electronic fuel injection, 225hp
3.5. Transmission/ Final Drive; Automatic PVT P/R/N/L/H
3.6. Drive System: Pro Performance true 2WD/4WD/4WD lock
3.7. Front Suspension: Light Weight Boxed Dual A-Arm with 3-piece Stabilizer Bar and 27.0 in (68.6 cm) *Usable Travel,
22.25 in (56.5 cm) Wheel Travel, Unitized Hubs.
3.8. Rear Suspension: Boxed Trailing Arm with Toe Link, High-Clearance Radius Rods, and 3 Piece Stabilizer Bar and 29.0 in
(73.7 cm) *Usable Travel, 24.5 in (62.2 cm) Wheel Travel, Unitized Hub
3.9. Front braking system: four (4) wheel hydraulic disc with triple-bore
3.10. Rear braking system: dual-bore rear calipers
3.11. Wheels and Tires: 5-Lug, 15" Cast Aluminum Rim with Painted Bead lock
3.12. Lights and Safety: Signature animated RZR Fang Accent Lighting; white LED low/high and red LED tail/brake lights;
animated interior accent lighting
4. OUTFITTING
4.1. Siren System and Speaker:
4.1.1. Sound off Signal ETSA461HPP Siren/PA/Lighting Handheld Lighting Controller.
4.1.2. Sound Off Signal Speaker ETSss100J 100-Watt Front Grill LEDs and Rear LEDs
4.1.3. Sound Off Signal components to be installed by an authorized Sound Off installer
Page 5 of 18
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...OCA REC | HD TURF UTILITY VEHICLE Events Search Event : SFGOV-0000011931...
City and County of San Francisco
Bid Due: 7/30/2026
...: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing ...
DEPT OF DEFENSE
Bid Due: 3/24/2028
...GFO-25-603 - California's National Electric Vehicle Infrastructure Formula Program - Solicitation... that will ...
California Energy Commission
Bid Due: 10/16/2026
..., MOTOR VEHICLES, TRAILERS, AND CYCLES NAICS Code: 532120 - Truck, Utility Trailer, ...
DEPT OF DEFENSE
Bid Due: 3/24/2028
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.