Disaster Debris Removal
| Location: | Texas |
|---|---|
| Posted: | Feb 15, 2026 |
| Due: | Mar 16, 2026 |
| Agency: | City of Plano |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-0201-AC |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 2026-0201-AC (Disaster Debris Removal) |
| Issue Date & Time | 2/13/2026 09:50:09 AM (CT) |
| Close Date & Time | 3/16/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/4/2026 02:00:00 PM (CT) |
| Notes |
The City of Plano is soliciting
proposals from qualified and experienced Offerors for stand-by contracts for disaster debris clearance and removal services in the event of a natural or man-made disaster. Services will include the clearance, demolition, removal, reduction, disposal, and hauling of disaster debris as directed by the City.
This project is estimated at
$3,500,000.
AN OPTIONAL PRE-BID MEETING IS AVAILABLE.
Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email.
The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at:
City of Plano Procurement Division
1520 K Avenue
Plano, TX 75074
Ph: (972) 941-7557
All responses are due prior to the published closing date and time. No late responses will be accepted.
Bids/Proposals will be opened, and the names of offerors read, on
Tuesday, March 17, 2026, at 2:00 PM CT
. The reading will take place at City Hall
.
Tabulations for these solicitations should be available on Ionwave within 48 hours of the opening. In some cases, they may be available earlier. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall
.
Time Critical Bid/Proposal Deliveries: The City of Plano cannot guarantee, due to internal procedures, that any bids/proposals sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical bid/proposal deliveries be made either electronically through IonWave or in person as described above. It is further recommended that users review all electronic response attachments to ensure the uploaded files are able to be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response whether hardcopy or electronic that cannot be viewed may deem your submittal as non-responsive. In addition, the City reserves the right to request clarification in such cases.
|
| Name | La'Teasha Watkins |
| Address |
1520 K Avenue
Plano, TX 75074 USA |
| Phone | |
| Fax | |
| lwatkins@plano.gov |
Bid Documents
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
Disaster Debris Removal Statement of Objectives.pdf
|
Disaster Debris Removal Statement of Objectives | 432 KB | 337144 | 7185228 |
|
Attachment A- Pricing Schedule.xlsx
|
Attachment A- Pricing Schedule | 16 KB | 337144 | 7184164 |
|
Insurance Requirements.pdf
|
Insurance Requirements | 421 KB | 337144 | 7184077 |
|
General Terms and Conditions.pdf
|
General Terms and Conditions | 234 KB | 337144 | 7184065 |
|
Vendor Supplemental Information Form.pdf
|
Vendor Supplemental Information Form | 196 KB | 337144 | 7184069 |
|
CIQ - Conflict of Interest Questionaire.pdf
|
Conflict of Interest Questionnaire | 101 KB | 337144 | 2695001 |
|
Work History Form.pdf
|
Work History Form | 265 KB | 337144 | 7184074 |
|
Debris Management Plan.pdf
|
Attached is the latest version of the Debris Management Plan. | 9.64 MB | 337144 | 7201718 |
Attachment Preview
2026-0201-AC
Disaster Debris Removal
Statement of Objectives
2026-0201-AC
Disaster Debris Removal
Statement of Objectives
Contents
1. Background/Introduction.................................................................................................................1
2. Definitions ........................................................................................................................................1
3. Objectives .........................................................................................................................................5
4. Current Environment........................................................................................................................5
5. Scope of Effort..................................................................................................................................5
6. Constraints .......................................................................................................................................5
7. Tasks/Deliverables............................................................................................................................6
8. Omitted
9. Omitted
10. Project Communications and Status Reporting ............................................................................ 18
11. Omitted ......................................................................................................................................... 18
12. Desired Skills and Knowledge........................................................................................................ 18
13. Contractor Employee Requirements............................................................................................. 18
14. Work History/Past Performance ................................................................................................... 19
15. Insurance ....................................................................................................................................... 19
16. Omitted
17. Omitted
18. Data Ownership............................................................................................................................. 19
19. Omitted
20. Assignment .................................................................................................................................... 19
21. Omitted
22. Omitted
23. Travel ............................................................................................................................................. 20
24. Period of Performance .................................................................................................................. 20
25. Place and Hours of Performance................................................................................................... 20
26. Proposal Response Format............................................................................................................ 20
27. Evaluation Criteria ......................................................................................................................... 22
28. Best and Final Offer ....................................................................................................................... 23
2026-0201-AC
Disaster Debris Removal
Statement of Objectives
1. BACKGROUND/INTRODUCTION
City of Plano (“the City”) is soliciting proposals from qualified and experienced Offerors for stand-by
contracts for disaster debris clearance and removal services in the event of a natural or man-made
disaster. Services will include the clearance, demolition, removal, reduction, disposal, and hauling of
disaster debris as directed by the City.
The City is vulnerable to numerous natural and man-made hazards. Following a large emergency or
disaster, City resources for debris management activities can overwhelm the City’s assets and capabilities.
Most roads in the City of Plano are maintained by the City. The exceptions to this include US 75 (Central
Expressway), State Highway 121 (Sam Rayburn Tollway), the Dallas North Tollway, and President George
Bush Turnpike. US 75 is maintained by the Texas Department of Transportation (TxDOT); and the Sam
Rayburn Tollway, Dallas North Tollway and President George Bush Turnpike are maintained by the North
Texas Tollway Authority (NTTA).
Due to the wide expanse of roads and public lands in the City, it is necessary to address debris
management activities in the City to ensure timely and efficient handling of debris pickup and disposal.
Expeditious debris clearance, removal, and disposal efforts can mitigate potential threats to health, safety
and welfare to the citizens of Plano.
This Statement of Objectives (SOO) identifies the broad, basic, top-level objectives of the acquisition and
is used as a focusing tool for both the City of Plano and Offerors. While requirements are listed, it is the
City’s intent to provide maximum flexibility to allow for each Offeror to propose an innovative approach
that it believes meets the requirements and should be considered by the City.
2. DEFINITIONS
2.1 Applicant
State agency, local government, or eligible private nonprofit organization that intends to apply
for Federal Emergency Management Agency (FEMA) Public Assistance grants.
2.2 Authorized Representative
City employees and/or contracted individuals designated by the City.
2.3 Burning
Reduction of woody debris by controlled burning. Woody debris can be reduced in volume by
approximately 95 percent through burning. Air curtain burners are recommended because they
can be operated in a manner to comply with clean-air standards.
2.4 Chipping or Mulching
Reducing woody related material by mechanical means into small pieces to be used as mulch or
fuel. Woody debris can be reduced in volume by approximately 75 percent, based on data
obtained during reduction operations. The terms “chipping” and “mulching” are often used
interchangeably.
2.5 Cleanup Crew
A group of individuals and/or an individual working for the Contractor collecting disaster debris.
2026-0201-AC
Statement of Objectives
Page 1/23
2.6 Construction and Demolition (C&D) Debris
Any type of solid waste resulting from the construction of new buildings or remodeling
structures, or the demolition of any building or structure.
2.7 Debris
Scattered items and materials that were broken, destroyed, or displaced by a natural disaster.
Examples: trees, construction and demolition material, personal property.
2.8 Debris Clearance
Clearing the major road arteries by pushing debris to the roadside to accommodate emergency
traffic.
2.9 Debris Management Site (DMS)
A location to temporarily store, reduce, segregate, and/or process debris before it is hauled to a
final disposal site.
2.10 Debris Project Manager
The Assistant Director of Public Works, or designee, will function as the City Debris Project
Manager.
2.11 Debris Removal
Picking up debris and taking it to a temporary storage site, permanent landfill, recycling facility,
or other reuse or end-use facility.
2.12 Demolition
The act or process of reducing a structure, as defined by the State of Texas or local code, to a
collapsed state. It contrasts with deconstruction, which is the taking down of a building while
carefully preserving valuable elements for reuse.
2.13 Designated Areas
The designated area for debris removal is bounded by City of Plano limits and includes all public
ROWs, easements, parks, and debris staging areas within the City. The City may also authorize
the Contractor to remove debris from non-City roadways or other areas, as directed in writing
by the City.
2.14 Eligible
Eligible means qualifying for and meeting the most current stipulated requirements of the FEMA
Public Assistance grant program, FEMA PAPPG and all current FEMA fact sheets, guidance
documents and disaster-specific documents. Eligible also includes meeting any changes in
definition, rules, or requirements regarding debris removal reimbursement as stipulated by
FEMA during the course of a debris removal project.
2.15 Final Debris Disposal
Placing mixed debris and/or residue from volume reduction operations into an approved landfill.
2.16 Grinding
Reduction of disaster-related vegetative debris through mechanical means into small pieces to
be used as mulch or fuel. Grinding may also be referred to as chipping or mulching.
2026-0201-AC
Statement of Objectives
Page 2/23
2.17 Hazardous Waste
Any waste or combination of wastes of a solid, liquid, contained gaseous or semi-solid form
which because of its quantity, concentration, or physical, chemical or infectious characteristics
may:
Cause or significantly contribute to an increase in mortality or an increase in serious
irreversible or incapacitating reversible illness; or
Pose a substantial present or potential hazard to human health or the environment
when improperly treated, stored, transported, disposed of, or otherwise managed.
Also includes material and products from institutional, commercial, recreational, industrial, and
agricultural sources that contain certain chemicals with one or more of the following
characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3)
Corrosive and/or 4) Reactive. Such wastes may include, but are not limited to, those that are
persistent in nature, assimilated, or concentrated in tissue or which generate pressure through
decomposition, heat, or other means. The term does not include solid or dissolved materials in
domestic sewage or solid dissolved materials in irrigation return flows or industrial discharges,
which are point sources subject to state or federal permits.
2.18 Household Hazardous Waste (HHW)
Used or leftover contents of consumer products that contain chemicals with one or more of the
following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2)
Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include
small quantities of normal household cleaning and maintenance products, latex and oil based
paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, and propane gas
cylinders.
2.19 Illegal Dumping
Dumping garbage, rubbish, debris, fill or other material in unauthorized areas.
2.20 Monitoring
Actions taken to ensure that a Contractor complies with the contract scope of work and does so
within FEMA debris eligibility guidelines.
2.21 Municipal Solid Waste
Waste generated from households, businesses, and institutions within a municipality. This can
include everyday items like garbage, recyclables, and yard waste. Proper management of
municipal solid waste is crucial after a disaster to prevent health hazards and environmental
contamination.
2.22 Mutual Aid Agreement
A written understanding between communities, states, or other government entities delineating
the process of providing assistance during a disaster or emergency.
2.23 Public Assistance Program and Policy Guide (PAPPG)
This fifth edition FEMA publication applies to incidents declared on or after January 6,
2025 and serves as the comprehensive, consolidated resource for Public Assistance
Program policies throughout the disaster recovery lifecycle.
2026-0201-AC
Statement of Objectives
Page 3/23
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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