RFP# 148-MAINT-055 Lucy S Herring Elementary Painting Project

Location:	North Carolina
Posted:	Apr 28, 2026
Due:	May 12, 2026
Agency:	Asheville City Schools
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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S TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS

R EQUEST FOR PROPOSALS

#148-MAINT-055

P ROJECT:

U SING AGENCY:

L ucy S Herring Elementary Painting PROJECT

Asheville City Schools

ISSUE DATE: 4/28/2026

Proposalssubjecttotheconditionsmadeap arthereofwillbereceiveduntil2:00pm,May1 2,2026,forfurnishingalllabor,

materials, equipment, and services incidental and implied, for completion of the project described herein.

T HE PROCUREMENT PROCESS

T he following is a general description of the process by which a firm will be selected to provide services.

1 .

R equest for Proposals is issued to prospective contractors.

Site Visits may be s cheduled b y c ontacting T im Shelton, ACS M aintenance Director, a t (828) 713-6430.

W hile not required, it is highly recommended that a ll contractors familiarize themselves with the project.

P roposer is responsible for measuring actual square footage.

T he deadline for written questions is three (3) days prior to the due date.

C hris Pohlman, Purchasing Specialist

Phone: 828-350-6101

E mail:chris.pohlman@acsgmail.net

AllP roposalsm ustbereceivedb ytheP urchasingSpecialistn otlaterthanthedued ateandtimes pecified

above,atwhichpointa llproposalswillb eimmediatelythereaftero pened.AttendancebyProposersa tthe

PublicO peningisn otrequired.T abulationsofproposalsanda wardinformationmaybeobtainedbywritten

request.

a. AllP roposalsm ustb efullys ealeda ndreferenceR FP#148-MAINT-055ontheo utsideo fthepackage.

P rovidingo neoriginalP roposalissufficient.Additionalc opieso fProposalsa ren otn ecessary.Emailed

proposal s ubmissions will N OT b e a ccepted. A ll sealed proposals s hould b e c learly labeled with the

following:

A sheville City Schools

Attn: 148-MAINT-055

c/o Chris Pohlman

8 5 Mountain Street

A sheville, NC 28801

b. P roposal Forms m ust be s igned a nd dated b y an official authorized to b ind the firm. Unsigned

p roposals will not be considered.

P roposals must include Identification of HUB Certified/Minority Business P articipation, as well a s

e ither A ffidavit A or Affidavit B, as a pplicable. Required forms a nd instructions are included as

Exhibit Ato this solicitation.

5 .

P roposalsw illb ee valuatedaccordingtoe xperiencew ithsimilarp rojects,references,a ndcost. Awardofa

c ontracttooneo fferord oesnotmeanthattheotherp roposalslackedm erit,butthat,a llfactorsconsidered,

the selected proposal was deemed most advantageous to Asheville City Schools.

6 .

A sheville C itySchoolsreservestherighttorejectanyora lloffersw hens uchrejectionisdeemedtobein

the best interest of Asheville City Schools.

Asheville City Schools RFP# 148-MAINT-055:

Lucy S Herring Elementary Painting PROJECT

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(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)

P ROPOSAL FORM

#148-MAINT-055

Lucy S Herring Elementary Painting PROJECT

D UE DATE: May 12, 2026 at 2:00 pm

Theundersignedhavingc arefullyreadandconsideredthetermsa ndconditionsoftheContractD ocumentsfortheL ucy

S H erringE lementaryPaintingP ROJECTforAshevilleCitySchools,N orthCarolina,d oesherebyo ffertoperformsuch

s ervicesonbehalfoftheDistrict,o fthetypea ndq ualitya ndinthem annerdescribed,a nds ubjecttoandinaccordance

w ith the terms a nd c onditions s et forth intheContractD ocumentsa ttheratesontheProposalF ormsh ereinafterset

forth.

P roposer: ________________________________________________________________________________________

A ddress: _______________________________________________________________________________________

City/State/Zip: ___________________________________________________ Phone: __________________________

M BE Status: ___________________ Fax: ______________________ Email: __________________________________

By: (Signature) ___________________________________________________ Date: _________________________

P rinted Name ____________________________________________ Title: __________________________________

Number of Years in Business:

_ ____________________

N umber of Years’ Experience in commercial painting projects:

_____________________

Estimated Start Date:

_____________________

Estimated Duration:

_____________________

Required: At least three (3) references for similarp rojects. (Please attach extra sheets as needed).

R equired: Identification of Minority Business Participationform, including either Affidavit A or Affidavit B, as applicable.

T herefore, in c ompliance w ith this R equest for P roposals, ands ubjecttoallconditionsh erein,theu ndersignedoffers

a nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:

$____________________ Total

E ND OF PROPOSAL FORM

A sheville City Schools RFP# 148-MAINT-055:

Lucy S Herring Elementary Painting PROJECT

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1. PURPOSE

A sheville City Schools invites q ualified and experienced c ontractors to submit p roposals for interior p ainting

p rojectatL ucySH erringElementary,locatedat9 8S ulphurS pringsR d,Asheville,N C2 8806,withinA sheville

City Schools (“ACS”), as per the specifications described herein.

2 . SCOPE OF WORK

A campus m ap of Lucy S Herring E lementary is added as Exhibit B to this s olicitation. T he P roposer is

responsible for measuring actual square footage.

Theselectedcontractorwillb eresponsiblefortheinteriorpaintingofthes chool.T hisprojectisinteriorpainting

o nly.

Scope of work applies to the following areas:

● Classrooms

● H allways

● Common Areas

● G ymnasium

● C afeteria

● K itchen

● Restrooms

● C losets

● Stairwells

● Media Center

P reparation Work:

● Surface preparation, including scraping, sanding, and priming;

● P atching and repairing damaged surfaces; and

● Covering and protecting floors and other surfaces not to be painted.

P ainting Specifications:

● U se Sherwin Williams Pro Mar 200 semi-gloss on walls;

● Use Sherwin Williams Pro Industrial Waterborne Urethane on all metal surfaces;

● C olor will match what is currently at Lucy S Herring Elementary School; and

● One coat of paint to be applied.

The Proposer is responsible for measuring actual square footage. Please see Site Visit section.

3. S ITE VISIT

Site Visitsmayb escheduledb ycontactingT imS helton,A CSM aintenanceD irector,a t(828)713-6430.W hile

not required, it is highlyrecommendedthata llcontractorsfamiliarizethemselvesw iththeproject.P roposeris

responsible for measuring actual square footage.

4. EXPERIENCE AND REFERENCES

T he requirements and specifications include the following:

E xperience: Contractor must have at least three (3) years’ commercial painting projects.

References: At least three (3) references for similar projects.

A sheville City Schools RFP# 148-MAINT-055:

L ucy S Herring Elementary Painting PROJECT

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5. E VALUATION

P roposals will be evaluated according to experience with s imilar p rojects, references, and cost. Award o fa

c ontracttoo neofferordoesn otm eanthattheotherp roposalslackedm erit,b utthat,a llfactorsc onsidered,the

s elected proposal was deemed most advantageous to ACS.

6. TIMELINE

W ork shall start on or approximately June 16, 2026 and shall be completed no later than August 10, 2026.

7 . S AFETY REGULATIONS

TheC ontractorshalladheretotherules,regulations,a ndinterpretationso fa lls tate,federal,andlocallawsthat

p ertain to w orkers and site safety. T his to include OSHA 1 910, G eneral C onstruction, o r those regulations

mandated by these specifications.

8 . C ONDITIONS

Each Proposer s hall fully a cquaint itself with conditions relating to the s cope and restrictions a ttending the

execution of the work u nder C ontract. P roposers shall thoroughly examine and b e familiar w ith the

S pecifications.

It is a lso expected that the Proposers w ill o btain information concerning the conditions atlocationsthatm ay

affectitswork.T hefailureo ro missionofa nyP roposertoreceiveorexaminea nyform,instrument,addendum

oro therd ocument,o rtoacquaintitselfwithexistingconditions,shallinnow ayrelieveitofanyo bligationsw ith

respect to its Proposal or to the Contract.

TheP roposershallm akeitsowndeterminationa stoc onditionsa nds halla ssumea llriskandresponsibilitya nd

s hallcompletetheworkinandunderconditionsitm ayencounterorcreate,withoute xtracosttoAshevilleCity

S chools.

9 . C ONFIDENTIAL INFORMATION

A s provided by s tatute a nd rule, A CS will c onsider k eeping trade secrets which the offeror d oes n ot w ant

disclosed, confidential. E achp ages hallb eidentifiedinb oldfacea tthetopa ndb ottomas“CONFIDENTIAL”.

Cost information shall n ot b e deemed c onfidential. In s pite of w hat is labeled a s a trade secret, the

determination whether it is or not will be determined by North Carolina law.

1 0.

HISTORICALLY UNDERUTILIZED BUSINESSES

Pursuant to G eneral S tatute 1 43-48 Executive Order #150, A sheville C ity Schools invites and e ncourages

p articipation in this p rocurement p rocess b y b usinesses owned by minorities, women, d isabled, disabled

b usiness enterprises and non-profit work centers for the blind and severely disabled.

Pursuant to 2 CFR 200.321, affirmative s teps a re required to a ssure that minority businesses, women’s

business e nterprises, a nd labor s urplus area firms a reu sedw henpossible.T hep roposers hallidentifyonits

bid/proposal the minority business p articipation it will use on the p roject (Identification o f M inority Business

Participation) form a nd shall include e ither Affidavit A or Affidavit B as a pplicable. R equired forms and

instructions are included asExhibit Ato this solicitation.

1 1. NONDISCRIMINATION

C ontractor and any subcontractors employed by Contractor shall abide by the requirements of 41 CFR §§

60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals

b ased on their status as protected veterans or individuals with disabilities and prohibit discrimination against all

individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that

Asheville City Schools RFP# 148-MAINT-055:

Lucy S Herring Elementary Painting PROJECT

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c overed prime contractors and subcontractors take affirmative action to employ and advance in employment

individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

1 2.

DEBARMENT

P roposer certifies by submitting a Proposal that the P roposer and/or any o f its P rincipals a re n ot presently

debarred, per the State’s website:h ttp://ncadmin.nc.gov/government-agencies/procurement/contracts/

d ebarred-vendors ; a nd are n ot presently debarred, p er the F ederal E xcluded Parties List:

w ww.sam.gov/portal/public/SAM;a ndaren otlistedontheFinalDivestmentLista ndP arenta ndS ubsidiaryList

located athttps://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/

Iran-Divestment-Act-Resources.aspx which w as c reated by the N C S tate T reasurer pursuant to N .C.G.S.

1 47-86.58, Iran D ivestment Act; a nd are n ot s uspended, proposed for d ebarment, d eclared ineligible o r

v oluntarilye xcludedfromenteringintothisA greementb yanyfederalagencyo rbyanyd epartment,agencyo r

political subdivision of the State.

1 3.

C OMPLIANCE

TheC ontractorshallcomplyw itha lllaws,o rdinances,codes,rules,regulations,a ndlicensingrequirementsthat

are a pplicable to the c onduct of its b usiness, including those of federal, state, and local a gencies h aving

jurisdiction and/or authority.

The C ontractor shall o btain a ll licenses a nd permits required to execute a c ontract b y a uthorities that h ave

jurisdiction.

The C ontractor shall c omply with all relevant ACS P olicies and P rocedures a pplicable to its provision o fthe

services d escribedh ereunderduringthetermo ftheAgreement.A llAshevilleCityS choolsB oardPoliciesc an

be found ath ttps://www.boardpolicyonline.com/bl/?b=asheville_city

1 4.

S PECIFICATIONS

Any deviation from the specifications indicated herein m ust be c learly p ointed out and explained in detail.

Otherwise, it will be considered that items offered are in strict c ompliance w ith these s pecifications, a ndthe

offerorw illb eheldresponsibletherefore. T heproposers halln otconstruethisparagraphasinvitingd eviationo r

implying that any deviation will be acceptable.

1 5.

A WARD OF CONTRACT

Itistheintenttoa wardthiscontracttoas ingleo verallofferor. T herightisreserved,however,tom akea ward

o n the basis o f individual items o r groups o f items, if such s hall b e considered to b e mosta dvantageouso r

c onstitutethebestinteresto fA CS. B estv alueprocurementtothelowestresponsive andresponsibleb idderis

the procurement goal of ACS.

T hism ayb ed etermineduponconsiderationofs uchfactorsas:pricesoffered;thequalityofthearticlesoffered;

the general reputation a nd p erformance capabilities of the o fferors; the substantial conformity with the

s pecifications and other conditions s etforthinthep roposal;thes uitabilityofthea rticlesfortheintendeduse;

therelatedservicesneeded;thed ateord atesofd eliverya ndp erformance;a nds uchotherfactorsdeemedb y

ACStob epertinentandp eculiartothep urchaseinq uestion. U nlessotherwises pecifiedbyA CSortheo fferor,

A CS reserves the right to accept any item or group o f items on a m ulti-item p roposal. In a ddition, o n term

c ontracts,ACSreservestherighttom akep artial,progressiveorm ultiplea wards: whereitisadvantageousto

a ward s eparately by items; o r where more than o ne s upplier is n eeded to p rovide the c ontemplated

requirements as to q uantity,quality,delivery,s ervice,g eographicalareas;otherfactorsdeemedbyACStob e

p ertinent or peculiar to the purchase in question.

16. P ROTEST PROCEDURES

Apartywantingtoprotesta contractawardedp ursuanttothiss olicitation,m ustsubmita w rittenrequesttothe

ChiefF inanceOfficerofA CSusingthec ontactinformationb elow.Thisrequestmustbereceivedb ytheC hief

Asheville City Schools RFP# 148-MAINT-055:

L ucy S Herring Elementary Painting PROJECT

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP# 148-MAINT-055 Lucy S Herring Elementary Painting Project

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