2027 FCPL Landscape

Forsyth County Public Library
INVITATION TO BID
The Forsyth County Public Library is soliciting competitive bids from qualified Suppliers until 2:00
P.M., October 22, 2026, for the following:
Landscape services for five (5) branch locations and the administrative offices.
For bids to be considered, the potential bidder must attend the mandatory pre-bid meeting for
each location. Please see the next page for date and times.
The successful bidder will be required to provide a Certificate of Insurance showing Forsyth
County Public Library as additional insured. Requirements for insurance limits are listed in the
terms & conditions.
Bid specifications can be obtained by visiting our website at
https://webpages.forsythpl.org/RFP/Landscape2027/. Bid documents that can be downloaded at no
cost from our website can also be obtained directly from the Forsyth County Public Library.
Bids should be typed or written legibly in ink and returned in a sealed envelope or sealed container.
All bid packages must be clearly marked on the outside lower left corner of the package face with
the name of Bidder, Bid Title, and closing date. Bid packages must be complete in detail, with all
required information and documents, and if not so completed, will be rejected. Bids are to be
delivered to and will be opened and read aloud at the Forsyth County Public Library, 585 Dahlonega
Street, Cumming, GA 30040. Bidders and the general public are invited to attend the bid opening.
Bids are due by 2:00 P.M. on October 22, 2026. Office hours are Monday-Friday, 8:00 a.m.-4:30 p.m.
Any bid received after this date and time will not be accepted. All bids must remain valid for a
minimum of 60 days after the actual date of the opening.
Bids will be publicly opened and read aloud at 2:30 P.M. on October 22, 2026.
Bid tabulation will be available on the website the following morning at 8:30 A.M.
Award of the Bid will be made at a later date. Forsyth County Public Library reserves the right to
reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.
Bids may be split or awarded in entirety.
** "Bidder," "Supplier" or "Vendor" shall be defined herein as someone who is submitting a Bid, Proposal, or
Quote in response to a solicitation from Forsyth County Public Library.
September 21, 2026 Page 1 of 31

Forsyth County Public Library
Invitation to Bid
Date Issued: September 21, 2026
For: Landscape Services
Must attend the pre-bid meeting for each site to be eligible to submit a bid.
Mandatory Pre-Bid Meeting Monday, October 5, 2026
Hampton Park 9:00 a.m.
Cumming/Admin. 10:00 a.m.
Sharon Forks 11:15 a.m.
Denmark 1:00 p.m.
Post Road 2:00 p.m.
Deadline for Receiving Sealed Bids 2:00 p.m. (EST)
Thursday, October 22, 2026
Bid Receiving Office Administrative Offices
585 Dahlonega Street
Cumming, GA 30040
Office Hours Monday-Friday
9:00 a.m.-5:00 p.m.
Bids will be opened at: 2:30 p.m. (EST)
Thursday, October 22, 2026
Administrative Offices
585 Dahlonega Street
Cumming, GA 30040
No Questions will be accepted after: October 9, 2026, 5:00 p.m. (EST)
Email: WallaceT@ForsythPL.org
Buyer Contact Information Tonya Wallace, Director of Support Services
WallaceT@ForsythPL.org
September 21, 2026 Page 2 of 31

Sealed bids in triplicate copy (one original unbound) subject to all provisions of the Invitation to Bid,
will be received and opened at the time, date and place shown above. Award of Bid will be made later
pending evaluations of all bids submitted.
Bids should be typed or written legibly in ink and returned in a sealed envelope or sealed container.
All bid packages must be clearly marked on the outside lower left corner of the package face with
the name of Bidder, bid title, and opening date. Bid packages must be complete, in detail with all
required information, bonds or other documents, and if not so completed, will be rejected.
Bids submitted after 2:00 P.M. (EST) on the date of the deadline will not be accepted under any
circumstances. Delivery of Bid to proper location by date/time of deadline is Bidder's responsibility.
Bid tabulations will be furnished upon written request or may be viewed on our website:
https://webpages.forsythpl.org/RFP/Landscape2027/.
September 21, 2026 Page 3 of 31

Bid Specifications
Potential bidders are required to attend the mandatory pre-bid meeting.
Scope of Work
The work covered in this contract includes furnishing all labor, equipment, and materials
necessary to perform the services as outlined herein, for the landscaped areas of the
library facilities listed below:
Cumming Public Library &
Forsyth County Public Library Administrative Offices
585 Dahlonega Street
Cumming, GA 30040
Sharon Forks Public Library
2820 Old Atlanta Road
Cumming, GA 30041
Hampton Park Library
5345 Settingdown Road
Cumming, GA 30041
Post Road Library
5010 Post Road
Cumming, GA 30040
Denmark Library
530 Fowler Road
Alpharetta, GA 30004
Specific Contract Requirements
Cumming Library and Administrative Offices
*See maps for areas of responsibility. (Green areas = grass; Yellow = mulch)
Contractor is responsible for ensuring surfaces are clear of landscape debris at
every maintenance visit. Surfaces include parking lots, sidewalks, driveways, and
entrances into the building, including all areas under the covered drive-through
entrances.
All trash and debris, including grass, tree, and shrub clippings, will be removed from
library property by the Contractor. Under no circumstances will trash or debris be
placed in library dumpsters, on library property, or on adjacent property.
September 21, 2026 Page 4 of 31

Lawns will be mowed at a height appropriate for the type of grass including areas
under picnic tables, benches or other hard-to-access areas. Contractor will ensure a
healthy, neat, uniform appearance of grasses.
Contractor will maintain a neat appearance for areas not accessible by lawn mower
(such as the retention ponds and sloped areas).
Contractor will control and eliminate weeds in lawns, beds, master garden area,
parking lots, sidewalks and other paved areas with appropriate use of herbicides,
and manual weeding. Weeds must be treated or manually weeded every visit
during the fall, spring and summer to prevent them from becoming unsightly.
Contractor will remove any weeds found during inspection of grounds at each visit.
Lawns, plant beds, sidewalks, master garden area, curbing, and tree wells will be
edged to maintain neat, attractive appearances.
All pruning and thinning of shrubs will be performed so that the natural shape is
retained.
Shrubs and plants that overhang into passageways and parking areas will be pruned
as needed.
Prune established path to flagpole.
Pruning should be done at each visit.
Shrubs and plants will be pruned to control size, and any damaged or dead areas
should be removed.
Low-hanging tree limbs will be trimmed to prevent obstacles to signs, parking
areas, or pedestrian traffic.
It is the responsibility of the Contractor to promptly remove all dead ornamental
trees and plants from the library site.
Contractor will report damage or decay of larger trees or high tree branches to
FCPL's Contact Person. Removal of large trees or high limbs will be the responsibility
of FCPL.
Contractor will trim weeds and grasses from detention ponds (inside fence area,
and outside fence) before the ponds become unsightly. Trimming should occur at
least every quarter.
Contractor will maintain colored pine bark mulch in all beds all year round.
Additional mulch should be installed over bare spots or in washed areas. Owner will
September 21, 2026 Page 5 of 31

choose the color of mulch used. Mulch can be applied at any time of the year to
cover bare spots or in washed areas.
Plant beds receiving newly applied mulch will be properly trenched to prevent
mulch from leaving the bed area. Beds adjacent to grass areas will be trenched to
prevent spread of grass to bed areas.
Denmark Library
*See maps for areas of responsibility. (Green areas = grass; Yellow = mulch; Blue = pine
straw)
Contractor is responsible for ensuring surfaces are clear of landscape debris at
every maintenance visit. Surfaces include parking lots, sidewalks, driveways, and
entrances into the building, including all areas under the covered drive-through
entrances.
All trash and debris, including grass, tree, and shrub clippings, will be removed from
library property by the Contractor. Under no circumstances will trash or debris be
placed in library dumpsters, on library property, or on adjacent property.
Lawns will be mowed at a height appropriate for the type of grass including areas
under picnic tables, benches or other hard-to-access areas. Contractor will ensure a
healthy, neat, uniform appearance of grasses.
Maintain a 6-inch-high grass around the large trees along the driveway
between the front of the building and the parking lot.
Contractor will maintain a neat appearance for areas not accessible by lawn mower
(such as the retention ponds and sloped areas).
Contractor will control and eliminate weeds in lawns, beds, parking lots, sidewalks
and other paved areas with appropriate use of herbicides, and manual weeding.
Weeds must be treated or manually weeded every visit during the fall, spring and
summer to prevent them from becoming unsightly.
Maintain weed treatment on sloped areas of lovegrass directly behind the
back of the library.
Contractor will remove any weeds found during inspection of grounds at each visit.
Lawns, plant beds, sidewalks, curbing, and tree wells will be edged to maintain neat,
attractive appearances.
All pruning and thinning of shrubs will be performed so that the natural shape is
retained.
September 21, 2026 Page 6 of 31

Shrubs and plants that overhang into passageways and parking areas will be pruned
as needed.
Pruning should be done at each visit, if required by plant growth.
Shrubs and plants will be pruned to control size, and any damaged or dead areas
should be removed.
Low-hanging tree limbs will be trimmed to prevent obstacles to signs, parking
areas, or pedestrian traffic.
It is the responsibility of the Contractor to promptly remove all dead ornamental
trees and plants from the library site.
Contractor will report damage or decay of larger trees or high tree branches to
FCPL's Contact Person. Removal of large trees or high limbs will be the responsibility
of FCPL.
Contractor will trim weeds and grasses from detention ponds (inside fence area,
and outside fence) before the ponds become unsightly. Trimming should occur at
least every quarter.
The bioswale areas at the Denmark Library contain filtering plants as part of the
bioswale process. When possible, trim around filter plants or leave all vegetation 6"
high so that filter plants can be identified. No heavy equipment is allowed in the
bioswale area. Only handheld equipment may be used in these areas.
Contractor will maintain colored pine bark mulch in beds marked on the plans as
"mulch" all year round. Additional mulch should be installed over bare spots or in
washed areas. Owner will choose the color of mulch used.
Contractor will maintain pine straw in beds marked on the plans as "pine straw" all
year round. Additional mulch should be installed over bare spots or in washed areas.
Mulch and pine straw can be applied at any time of the year to cover bare spots or in
washed areas.
Plant beds receiving newly applied mulch or pine straw will be properly trenched to
prevent mulch or pine straw from leaving the bed area. Beds adjacent to grass areas
will be trenched to prevent spread of grass to bed areas.
September 21, 2026 Page 7 of 31

Hampton Park Library
*See maps for areas of responsibility. (Green areas = grass; Yellow = mulch)
Contractor is responsible for ensuring surfaces are clear of landscape debris at
every maintenance visit. Surfaces include parking lots, sidewalks, driveways, and
entrances into the building, including all areas under the covered drive-through
entrances.
All trash and debris, including grass, tree, and shrub clippings, will be removed from
library property by the Contractor. Under no circumstances will trash or debris be
placed in library dumpsters, on library property, or on adjacent property.
Lawns will be mowed at a height appropriate for the type of grass including areas
under picnic tables, benches or other hard-to-access areas. Contractor will ensure a
healthy, neat, uniform appearance of grasses.
Contractor will maintain a neat appearance for areas not accessible by lawn mower
(such as the retention ponds and sloped areas).
Contractor will control and eliminate weeds in lawns, beds, master garden area,
parking lots, sidewalks and other paved areas with appropriate use of herbicides,
and manual weeding. Weeds must be treated or manually weeded every visit
during the fall, spring and summer to prevent them from becoming unsightly.
Contractor will remove any weeds found during inspection of grounds at each visit.
Lawns, plant beds, sidewalks, master garden area, curbing, and tree wells will be
edged to maintain neat, attractive appearances.
All pruning and thinning of shrubs will be performed so that the natural shape is
retained.
Shrubs and plants that overhang into passageways and parking areas will be pruned
as needed.
Pruning should be done at each visit, if required by plant growth.
Shrubs and plants will be pruned to control size, and any damaged or dead areas
should be removed.
Low-hanging tree limbs will be trimmed to prevent obstacles to signs, parking
areas, or pedestrian traffic.
September 21, 2026 Page 8 of 31

It is the responsibility of the Contractor to promptly remove all dead ornamental
trees and plants from the library site.
Contractor will report damage or decay of larger trees or high tree branches to
FCPL's Contact Person. Removal of large trees or high limbs will be the responsibility
of FCPL.
Contractor will trim weeds and grasses inside the fence along the creek side before
the ponds become unsightly. Trimming should occur at least every quarter.
Contractor will maintain colored pine bark mulch in all beds all year round.
Additional mulch should be installed over bare spots or in washed areas. Owner will
choose the color of mulch used. Mulch can be applied at any time of the year to
cover bare spots or in washed areas.
Plant beds receiving newly applied mulch will be properly trenched to prevent
mulch from leaving the bed area. Beds adjacent to grass areas will be trenched to
prevent spread of grass to bed areas.
Post Road Library
*See maps for areas of responsibility. (Green areas = grass; Yellow = mulch)
Contractor is responsible for ensuring surfaces are clear of landscape debris at
every maintenance visit. Surfaces include parking lots, sidewalks, driveways, and
entrances into the building, including all areas under the covered drive-through
entrances.
All trash and debris, including grass, tree, and shrub clippings, will be removed from
library property by the Contractor. Under no circumstances will trash or debris be
placed in library dumpsters, on library property, or on adjacent property.
Lawns will be mowed at a height appropriate for the type of grass including areas
under picnic tables, benches or other hard-to-access areas. Contractor will ensure a
healthy, neat, uniform appearance of grasses.
Contractor will maintain a neat appearance for areas not accessible by lawn mower
(such as the retention ponds and sloped areas).
Any damage to turf caused by lawn cutting equipment will be repaired by the
Contractor at their expense.
Contractor will control and eliminate weeds in lawns, beds, master garden area,
parking lots, sidewalks and other paved areas with appropriate use of herbicides,
September 21, 2026 Page 9 of 31

and manual weeding. Weeds must be treated or manually weeded every visit
during the fall, spring and summer to prevent them from becoming unsightly.
Contractor will remove any weeds found during inspection of grounds at each visit.
Lawns, plant beds, sidewalks, master garden area, curbing, and tree wells will be
edged to maintain neat, attractive appearances.
All pruning and thinning of shrubs will be performed so that the natural shape is
retained.
Shrubs and plants that overhang into passageways and parking areas will be pruned
as needed.
Pruning should be done at each visit, if required by plant growth.
Shrubs and plants will be pruned to control size, and any damaged or dead areas
should be removed.
Low-hanging tree limbs will be trimmed to prevent obstacles to signs, parking
areas, or pedestrian traffic.
It is the responsibility of the Contractor to promptly remove all dead ornamental
trees and plants from the library site.
Contractor will report damage or decay of larger trees or high tree branches to
FCPL's Contact Person. Removal of large trees or high limbs will be the responsibility
of FCPL.
Contractor will trim weeds and grasses from detention ponds (inside fence area,
and outside fence) before the ponds become unsightly. Trimming should occur at
least every quarter.
The detention ponds at the Post Road Library contain filtering plants as part of the
bioswale process. When possible, trim around filter plants or leave all vegetation 6"
high so that filter plants can be identified.
Contractor will maintain colored pine bark mulch in all beds all year round.
Additional mulch should be installed over bare spots or in washed areas. Owner will
choose the color of mulch used. Mulch can be applied at any time of the year to
cover bare spots or in washed areas.
Plant beds receiving newly applied mulch will be properly trenched to prevent
mulch from leaving the bed area. Beds adjacent to grass areas will be trenched to
prevent spread of grass to bed areas.
September 21, 2026 Page 10 of 31