Integrated Enterprise Resource Planning (ERP) Software Solution
| Location: | Colorado |
|---|---|
| Posted: | Aug 6, 2026 |
| Due: | Aug 25, 2026 |
| Agency: | Summit County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Integrated Enterprise Resource Planning (ERP) Software Solution
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RFP
Summit_County_ERP_RFP_SRSS_FINAL
Addendum No. 1
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SUMMIT COUNTY GOVERNMENT
REQUEST FOR PROPOSALS
for
Integrated Enterprise Resource Planning (ERP) Software Solution
Financial Management | Budgeting & Planning | Procurement & Contracts | HRIS & Payroll | Talent Acquisition & Development | Platform & Technology
Summit County Government (“County”) is soliciting proposals from qualified firms (“Proponents”) to provide a modern, unified, cloud-based Enterprise Resource Planning (ERP) software solution covering financial management, budgeting and planning, procurement, human capital management (HCM), payroll, and talent management. This RFP is for software subscriptions only; implementation services will be procured separately by the County.
The County currently operates its core finance, procurement, human resources, and payroll functions on aging, disparate systems that limit automation, reporting, and employee self-service. Through this Request for Proposals (“RFP”), the County intends to replace its incumbent enterprise systems with a single integrated software solution, with subscription services commencing October 1, 2026 and final go-live gated by County confirmation of project readiness.
Copies of this RFP are available at www.SummitCountyCO.gov under “Bids & Proposals”, on the Vendor Self-Service portal of the County’s financial system, or by request at the County Finance Office. The Issuing Officer for this RFP is Dave Rossi, County Manager. All questions and requests for additional project information shall be directed in writing to summitERP@summitcountyco.gov.
Links
RFP
Summit_County_ERP_RFP_SRSS_FINAL
Addendum No. 1
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SUMMIT COUNTY GOVERNMENT
REQUEST FOR PROPOSALS
for
Integrated Enterprise Resource Planning (ERP) Software Solution
Financial Management | Budgeting & Planning | Procurement & Contracts | HRIS & Payroll | Talent
Acquisition & Development | Platform & Technology
Posted: Tuesday, August 4, 2026
Proposals Due: Wednesday, August 12, 2026 by 3:00 p.m. MDT
Summit County Courthouse, 208 Lincoln Avenue, Breckenridge, CO 80424
www.SummitCountyCO.gov — Bids & Proposals
Two documents comprise this solicitation: this Request for Proposals, and the Software Requirements
Specification Spreadsheet (SRSS) issued with it. Both must be completed and returned.
Summit County, Colorado — RFP: Integrated ERP Software Solution | Page 1 of 15
Table of Contents
1. Overview3
2. Background3
3. Scope3
3.1 Functional Scope — Core (Required)4
3.2 Additional Modules5
3.3 Technical & General Requirements5
4. Project Timeline6
4.1 Procurement Schedule6
4.2 Deployment Timeline7
5. Proposal Submittal Requirements — SRSS7
5.1 Responsiveness and contractual effect7
5.2 Vendor questionnaires7
5.3 Functional response codes8
5.4 Module mapping and integrations8
5.5 Reports8
5.6 Pricing conventions8
6. Digital Accessibility9
6.1 Standard9
6.2 Required submittals9
6.3 Statement of Readiness to Comply9
6.4 Demonstration10
6.5 Continuing obligation10
Part I — Administrative Information11
A. Issuing Officer11
B. Purpose11
C. Scope11
D. Scheduling11
E. Inquiries and Questions11
F. Instructions for Submission of Proposals11
G. Late Proposals12
H. Proposal Opening12
I. Proprietary Information12
J. Response Material Ownership12
K. Incurring Costs12
L. Acceptance of Proposal Content12
M. Acceptance Time12
N. Budget12
Part II — Proposal Content13
Part III — Proposal Evaluation and Selection14
Selection Process14
Conflict of Interest15
Part IV — Indemnification and Insurance15
Summit County, Colorado — RFP: Integrated ERP Software Solution | Page 2 of 15
1. Overview
Summit County Government (“County”) is soliciting proposals from qualified firms (“Proponents”) to
provide a modern, unified, cloud-based Enterprise Resource Planning (ERP) software solution covering
financial management, budgeting and planning, procurement, human capital management (HCM),
payroll, and talent management. This RFP is for software subscriptions only; implementation services
will be procured separately by the County.
The County currently operates its core finance, procurement, human resources, and payroll functions on
aging, disparate systems that limit automation, reporting, and employee self-service. Through this
Request for Proposals (“RFP”), the County intends to replace its incumbent enterprise systems with a
single integrated software solution, with subscription services commencing October 1, 2026 and final
go-live gated by County confirmation of project readiness.
Copies of this RFP are available at www.SummitCountyCO.gov under “Bids & Proposals”, on the Vendor
Self-Service portal of the County’s financial system, or by request at the County Finance Office. The
Issuing Officer for this RFP is Dave Rossi, County Manager. All questions and requests for additional
project information shall be directed in writing to summitERP@summitcountyco.gov.
Public notice of this RFP will be published once in the authorized County newspaper on Wednesday,
August 5, 2026, in accordance with the Summit County Purchasing Policy (I.B.3.d). The published notice
states the date, time, and location of the public proposal opening.
2. Background
Summit County is a Colorado county government serving residents, businesses, and visitors through
general government, public safety, public health, transportation, and community services. The County
employs approximately 500 regular employees, with additional seasonal and temporary workers.
The County’s objectives for this initiative include:
• A single system of record for finance, budget, procurement, HR, and payroll, eliminating duplicate
data entry and reconciliation between systems.
• Government-grade fund accounting with ACFR-aligned reporting and stronger grants and project
cost accountability.
• Position-based budgeting connected directly to HR and payroll data, and a modern, transparent
budget development process.
• Streamlined procure-to-pay with electronic workflows and approvals.
• Employee and manager self-service, mobile access, and reduced paper-based processes.
• A continuously updated cloud service that eliminates on-premises infrastructure and version
upgrades.
3. Scope
The selected Proponent shall furnish the software subscriptions necessary to support the functional
scope described below, together with standard product documentation, administrator training
resources, and ongoing product support included in the subscription. Deployment and implementation
services are not part of this solicitation and will be contracted separately by the County; the Proponent’s
Summit County, Colorado — RFP: Integrated ERP Software Solution | Page 3 of 15
software, provisioning, and enablement resources must support the timeline in Section 4. The
subscription shall be provided as set forth in a contract to be negotiated with the County based upon
the Proponent’s written proposal.
3.1 Functional Scope — Core (Required)
A. Financial Management
• General ledger with multi-fund, multi-year accounting and a configurable chart of accounts
supporting GAAP and GASB requirements.
• Accounts payable, accounts receivable, fixed assets, and general billing.
• Purchasing card transaction import, allocation to the chart of accounts, and reconciliation.
• Cash management and bank reconciliation, including pooled cash and investment reporting.
• ACFR-aligned financial reporting, dashboards, and self-service report writing.
• Grant tracking at a summary level using project structures, with budget and spend control and
reporting aligned to the federal Uniform Guidance (2 CFR 200).
• Projects and project cost tracking, including capital projects.
B. Budgeting & Planning
• Operating budget development, submission, review, and adoption workflows with budget control
against actuals in real time.
• Personnel and position budgeting driven by live HR position and compensation data.
• Capital improvement plan (CIP) and multi-year capital planning.
• Digital budget book preparation and publication.
• Debt service and treasury modeling.
• Workforce and operational planning with scenario modeling.
C. Procurement & Contracts
• Guided buying, requisitions, purchase order lifecycle, receiving, and three-way match.
• Supplier registration and management, including insurance certificate tracking and federal
exclusion list screening.
• Supplier catalogs and punchout to common suppliers, and purchasing through cooperative
contracts and state price agreements.
• Purchasing card program administration, including card issuance, spending limits, and merchant
category controls.
• Contract records sufficient to support procure-to-pay: counterparty, term, and not-to-exceed value
tracked against actual spend and encumbrances; advance notification of renewal and expiration;
and a searchable repository of executed documents.
• Electronic signature for contracts and offers, with completion certificate and audit trail.
D. HRIS & Payroll
Summit County, Colorado — RFP: Integrated ERP Software Solution | Page 4 of 15
• Single worker record with position control and organization management, including independently
elected offices maintained as distinct units with their own security and approval authority.
• Labor relations support, including bargaining unit and employee group assignment and seniority
tracking.
• In-house payroll processing for U.S. employees, including tax calculation and filing support,
Colorado PERA reporting, and direct-deposit (NACHA) file generation.
• Time tracking with mobile time entry and configurable overtime rules, including alternative FLSA
work periods for continuous, around-the-clock operations.
• Workforce scheduling for continuous, around-the-clock operations, including shift bidding and
rotation management.
• Absence and leave management, including FMLA workflows and Colorado statutory leave.
• Benefits administration with open enrollment, life events, and carrier EDI and file integrations,
including wellbeing and employee assistance programs delivered through general benefits
integrations.
• Compensation management, including structures, grades, steps, and merit processes.
• Onboarding of new hires within the HRIS, including task checklists, document collection and
acknowledgement, and provisioning requests.
• Employee and manager self-service with digital forms, including self-service for employees without
a County email address or assigned workstation.
• HR forms and incident records, including workplace injury and illness reporting and occupational
safety and workers’ compensation reporting.
E. Talent Acquisition & Development
• Basic recruitment tracking from requisition through offer, with the ability to accept applicant-to-
hire data from an external talent acquisition system where the County retains one.
• Performance management.
• Learning management, including compliance training assignment and tracking.
3.2 Additional Modules
This RFP is not intended to limit the solution to the functional scope above. Proponents may propose
additional modules that would benefit the County.
Any additional module must be identified and priced separately as an optional line item on the
Subscription Quote tab of the SRSS. The County may award all, some, or none of the proposed
additional modules. Where requirements relating to an additional module appear on the Feature Items
tab of the SRSS, their presence does not place the module in required scope, and pricing for it must still
be presented as optional.
3.3 Technical & General Requirements
• True multi-tenant, cloud-based (SaaS) solution; no County-hosted infrastructure.
• Annual SOC 1 Type II and SOC 2 Type II audits, or equivalent, with reports available to the County.
Summit County, Colorado — RFP: Integrated ERP Software Solution | Page 5 of 15
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.