Walk and Roll Springfield: Active Transportation Plan
| Location: | Oregon |
|---|---|
| Posted: | Oct 31, 2025 |
| Due: | Jan 8, 2026 |
| Agency: | City of Springfield |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | RFP 4011 |
| Publication URL: | To access bid details, please log in. |
Walk and Roll Springfield Project: Active Transportation Plan
Project Description
The City of Springfield is seeking an experienced consultant or firm to develop an Active Transportation Plan using a Qualifications-Based selection process.
The Project will create a plan for a complete and prioritized pedestrian and bicycle system by focusing on refining connections, determining preferred facility types, establishing low-stress corridors, and exploring necessary trade-offs in collaboration with the community.
The Walk and Roll Springfield planning project is designed to update and enhance Springfield’s active transportation network. It will provide a comprehensive plan that meets modern standards and complies with Oregon Transportation Planning Rules. The plan will focus on improving infrastructure for biking, walking, and other active modes of transportation, ensuring that the city’s network is safer, more accessible, and sustainable.
| Additional Attachments |
| Attachment C – Sample Contract |
Project Schedule
All dates, times and locations are subject to change
| RFP Opens | October 31st, 2025 |
| Pre-Proposal Conference | November 25th, 2025, at 11:00am (Click Here to Join) |
| Questions/Responses Due | December 12th, 2025 |
| Proposals Due |
January 8th, 2026 at 1:59 pm local time
No public opening |
| Intent to Award Notice (Approximate) | January 26th, 2026 |
| Contract Award (Approximate) | March 2nd, 2026 |
All questions regarding this project should be addressed to the Contract Analyst identified below.
Amanda Clinton
Phone:
(541) 726-3628
Email:
aclinton@springfield-or.gov
Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing Amanda Clinton at aclinton@springfield-or.gov.
The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.
Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.
| Clarification Log | Not yet posted |
Any Questions and answers that do not amend or supplement the RFP will be posted here. |
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Addenda Issued
| Addendum Number | Addendum Date | Date/Time Posted |
Attachment Preview
Request for Proposals: A&E and Related Services
Issued by:
City of Springfield (herein after referred to as “Agency”)
RFP Number #S4011
RFP Title/Project Name:
Walk and Roll Springfield Project, No. PL2126
Key #21733
Issue Date: Friday, October 31st, 2025
PROPOSAL DUE DATE and TIME:
Thursday, January 8th, 2026, by 1:59 pm (No public opening)
Proposer questions, RFP protests, and requests for change are due via email no later than
seven (7) calendar days prior to the proposal due date.
A Mandatory Pre-Proposal Conference will be held virtually via Microsoft Teams on:
Wednesday, November 19th, 2025, at 11:00 a.m.
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 255 443 038 690 02
Passcode: So7QQ6sy
Issuing Office; Purchaser/Single; Point of Contact
Purchaser/Single Point Amanda Clinton
of Contact for this RFP: 541-726-3628
Address:
E-mail:
225 Fifth Street. SE Quad
Springfield, OR 97477
aclinton@springfield-or.gov
Notes:
This RFP is a Qualifications-Based Selection (QBS) process with Federal Highway
Administration (FHWA) funding.
Proposals and all other submittal requirements specified in RFP section 2.4 must be
submitted before the proposal due date and time to the physical or email address listed
above.
LPA A&E RFP Form S006-B071421rev1
Page 1 of 22
RFP # S4011
Table of Contents
1.0 SOLICITATION PURPOSE & CONTRACT OVERVIEW .................................................. 4
1.1 SUMMARY OVERVIEW & PROCUREMENT SCHEDULE..........................................................................4
1.2 PROJECT BACKGROUND/SCOPE INFORMATION & LOCATION............................................................5
1.3 PROJECT PHASES......................................................................................................................................8
1.4 PERIOD OF PERFORMANCE ..................................................................................................................... 8
1.5 QUANTITY OF CONTRACTS AWARDED & OFFER PERIOD....................................................................8
1.6 FUNDING SOURCE(S): ...............................................................................................................................8
1.7 CONTRACT NOT TO EXCEED AMOUNT & METHOD OF COMPENSATION...........................................8
1.8 DISADVANTAGED BUSINESS ENTERPRISE (“DBE”) PARTICIPATION GOAL(Reserved) .....................9
1.9 INSURANCE REQUIREMENTS...................................................................................................................9
1.10 CONTRACT TERMS & CONDITIONS ......................................................................................................... 9
2.0 INSTRUCTIONS TO PROPOSERS & SUBMITTAL REQUIREMENTS ............................ 9
2.1 PROPOSER QUESTIONS, RFP PROTESTS and REQUESTS FOR CHANGE.........................................9
2.2 ADDENDA (referred to as “Amendment” in OregonBuys .................................................................................. 9
2.3 MINIMUM QUALIFICATIONS.....................................................................................................................10
2.4 PROPOSAL & SUBMITTAL REQUIREMENTS..........................................................................................10
3.0 EVALUATION PROCESS & CONSULTANT SELECTION ............................................. 11
3.1 PROPOSAL EVALUATION ........................................................................................................................11
3.2 EVALUATION CRITERIA ...........................................................................................................................11
3.3 REFERENCES............................................................................................................................................12
3.4 METHOD OF AWARD ................................................................................................................................12
3.5 RESPONSIBILITY DETERMINATION........................................................................................................13
3.6 INTENT TO AWARD NOTICE ....................................................................................................................13
3.7 PROTEST of CONSULTANT SELECTION ................................................................................................13
3.8 PUBLICITY..................................................................................................................................................13
4.0 CONTRACT AWARD REQUIREMENTS & NEGOTIATIONS......................................... 13
4.1 COST INFORMATION ................................................................................................................................13
4.2 CERTIFICATION REGARDING DEBARMENT & OTHER RESPONSIBILITY MATTERS........................15
4.3 CERTIFICATES OF INSURANCE..............................................................................................................15
4.4 COMMITTED DBE BREAKDOWN & CERTIFICATION FORM .................................................................15
4.5 TAX ID NUMBER ........................................................................................................................................15
4.6 BUSINESS REGISTRY NUMBER/REGISTERED AGENT........................................................................15
4.7 NEGOTIATIONS .........................................................................................................................................15
5.0 GENERAL TERMS & CONDITIONS FOR THIS RFP .................................................... 16
5.1 NON-DISCRIMINATION .............................................................................................................................16
5.2 FUTURE WORK LIMITATIONS..................................................................................................................16
5.3 ELECTRONIC FILES LINKED OR ATTACHED TO RFP...........................................................................16
5.4 PUBLIC RECORDS ....................................................................................................................................16
5.5 USE of RECYCLED PRODUCTS ...............................................................................................................17
5.6 RFP CANCELLATION ................................................................................................................................17
ATTACHMENT A - PROPOSAL COVER SHEET.................................................................... 18
ATTACHMENT B – STATEMENT of WORK ............................................................................ 21
ATTACHMENT C – SAMPLE CONTRACT ............................................................................. 22
Definition of Terms:
The following terms have the meaning provided in OAR 137-046-0110: “Addendum” or “Addenda”,
“Business Day”, “Closing”, “Contract”, “OAR”, “ORS”, “Proposal”, “Request for Proposal” or “RFP”,
“Responsive”, “Writing”. “Business Day” means Monday through Friday, excluding State of Oregon
holidays.
LPA A&E RFP Form S006-B071421rev1
Page 2 of 22
RFP # S4011
Section 0.0 OREGONBUYS ePROCUREMENT SYSTEM
0.1 REGISTRATION REQUIREMENT and VENDOR GUIDANCE
Agency does not require vendors to be registered in OregonBuys to participate in this solicitation.
However, OregonBuys registration is free and as part of the RFP process the RFP will be posted to
OregonBuys along with our Agency website here, ITB/RFP - City of Springfield Oregon (springfield-
or.gov).
To create a Vendor account, click the blue “Register” button in the top right corner of the OregonBuys
website: https://oregonbuys.gov/bso. For registration assistance see online guidance.
0.2 CROSSWALK of TERMS used in OREGONBUYS
All information posted in OregonBuys AND to the Agency website which includes addendums and
clarifications.
Terms used in OregonBuys
Definition
Amendment
“Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or
any form of notice associated with the solicitation, such as intent to
award, cancellation, etc., as set forth in the Amendment.
Bid Opening Date
“Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is
the deadline for submitting Quotes (Bids, Proposals or other required
responses) required by a Bid Solicitation.
Bid Solicitation
Any form of solicitation: Request for Proposal, Invitation to Bid,
Request for Quote, Request for Information, etc., including notices
(sole source notice, intent to participate, etc.). Each Bid Solicitation
has a separate page and ID number in OregonBuys.
Change Order
A formal change to any form of existing contract.
Master Blanket Purchase Order
(“MBPO”)
Any form of contract or agreement.
Quote
Any form of offer submission by Vendors; i.e., Bids, Technical
Proposals, Price Proposals, or any other type of offer required by a
Bid Solicitation.
Vendor
Any form of business entity registered in Oregonbuys. Only
registered Vendors may submit a Quote on Oregonbuys (if required)
or enter a contract pursuant to a solicitation advertised in
OregonBuys (if required).
LPA A&E RFP Form S006-B071421rev1
Page 3 of 22
RFP # S4011
1.0 SOLICITATION PURPOSE & CONTRACT OVERVIEW
1.1 SUMMARY OVERVIEW & PROCUREMENT SCHEDULE
Agency is issuing this Request for Proposals and any Addenda thereto (collectively, the “RFP”) to obtain
Proposals from qualified consultant(s) and related services (“Services”) for the project described in
section 1.2.
For further information regarding the project and Services needed, see sections 1.2 through 1.10 and
RFP Attachment B.
Proposers responding to this RFP do so solely at their expense, and Agency is not responsible for any
Proposer expenses associated with the RFP.
Procurement Schedule
RFP Issued
Pre-Proposal Conference
Date
Friday, October 31st, 2025
Wednesday, November 19th, 2025, at 11:00 am,
here:
Join the meeting now
Meeting ID: 255 443 038 690 02
Deadline for Proposer Clarification Questions
Deadline for Proposers' responses to Questions
Closing/Proposal Submittal Deadline
Passcode: So7QQ6sy
Tuesday, November 25th, 2025, by 5:00 pm
Friday, December 12th, 2025, by 5:00 pm
Thursday, January 8th, 2026, by 1:59 pm
Proposal Evaluation Period
Notice of Intent to Award (Estimated)
*Negotiations (Estimated)
Contract Start Date (Estimated)
(No public opening)
January 12th - 23rd, 2026
Estimated January 26th, 2026
Estimated January 28th to February 11th, 2026
Estimated Monday, March 2nd, 2026
*Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to
accommodate the negotiation schedule above if selected for intent to award. See section 4.7 -
Negotiations.
LPA A&E RFP Form S006-B071421rev1
Page 4 of 22
RFP # S4011
1.2 PROJECT BACKGROUND/SCOPE INFORMATION & LOCATION
The statement of work (SOW) will be developed and negotiated, within the scope advertised in this RFP,
with the selected Proposer for inclusion in the Contract. A draft SOW is provided in RFP Attachment B,
which will be negotiated with the selected Proposer for inclusion in the Contract.
Walk and Roll Springfield: Active Transportation Plan
Project location: The Study Area for the Project consists of all areas within the Springfield Urban
Growth Boundary (“Study Area”), as shown in Figure 1
Estimated date for completion of the A&E and Related Services required under this RFP:
September 1st, 2027
Estimated range of costs for the A&E and Related Services required under this RFP: $200,000-
275,000
Figure 1: Study Area: Springfield Urban Growth Boundary
The Walk and Roll Springfield: Active Transportation Plan (“Project”) will create a new Active
Transportation Plan (ATP) for the City of Springfield to address critical gaps in the City’s active
transportation infrastructure network, especially in Climate Friendly Areas (CFA). The City currently has
an outdated 1998 Bicycle Plan. The City also has a 2035 Transportation System Plan (TSP). This Project
will replace the 1998 Bicycle Plan and will comprise the bicycle and pedestrian system elements for the
City of Springfield’s TSP. The Project will comply with current Transportation Planning Rules
requirements for bicycle and pedestrian system planning. The 2035 TSP will otherwise still be in effect
until the next major TSP update. If there is a conflict between the 2035 TSP and the Walk and Roll
Springfield: Active Transportation Plan, the Walk and Roll Springfield: Active Transportation Plan will
apply.
LPA A&E RFP Form S006-B071421rev1
Page 5 of 22
RFP # S4011
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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