Provide Professional Design Services for Waste to Energy Addendum No. 1

Municipality of Anchorage
Suzanne LaFrance, Mayor
Purchasing Department
May 01, 2026
REQSoUlEidS TW FaOstRe PSeRrOvPicOesS AL
RFP 2026P030
Provide Professional Design Services for Waste to Energy Facility
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference: 2PM Local Time, May 07, 2026
Site Visit: N/A
Questions Due: 12PM Local Time, May 08, 2026
Proposals Due: 12PM Local Time, June 02, 2026
Electronic Submission through BidExpress at or
submission through Sealed Envelope with ONE SIGNED ORIGINAL, single sided, unbound, of your
proposal and, a flash-drive containing a PD BFi dc oEpxyp roefs st h::e M cuonmicpipleatlei typ roofp Aosnaclh, oirnacglued ing
attachments must also be provided.
If applicable, the phone number to call into the Pre-Bid Conferences is 907-343-6089.
Conference lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend
meetings in person, you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR
AUXILIARY AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
Sincerely,
Kim Ovsepyan
Principal RFP Buyer
632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

RFP 2026P030
Provide Professional Design Services for Waste to Energy Facility
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
The Municipality of Anchorage Purchasing Department is pleased to announce that
we have begun using the Bid Express(R) service at www.bidexpress.com.
Electronic bid submission:
* allows for digitally-signed bids
* eliminates costs for delivery of bid packages
* provides error checking and alerts to omissions before submission
* easily accommodates last-minute changes and price cuts
* automates email notifications to alert vendors of solicitation postings and
solicitation changes
If you are not a current user, please register for a free vendor account to reference the
Municipality of Anchorage's upcoming advertisements.
For more information about the service, please refer to the Bid Express service's
Knowledge Center here to get started.
RFP 2026P030
Provide Professional Design Services for Waste to Energy Facility
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For technical assistance, please call the service's Customer Success team at 888-352-
2439, available Monday - Friday from 7:00 am - 8:00 pm (EST). You can also email
them at bidexpress.support@infotechinc.com.
Additional information and notices of solicitation opportunities will be posted on the
Purchasing webpage at Muni.org.
1.0 GENERAL INFORMATION
1.1 Purpose
The Municipality of Anchorage (MOA), Solid Waste Services (SWS) Department, is
soliciting proposals from qualified and experienced firms to provide comprehensive
professional design services for the development of a Waste-to-Energy (WTE) facility
within the Municipality. The selected firm will serve as the Architect/Engineer of
Record and will be responsible for delivering a fully coordinated, constructible, and
permit-ready design encompassing all civil, structural, architectural, mechanical,
electrical, instrumentation and controls (I&C), process, and site infrastructure
components necessary to implement the project.
The WTE facility is a complex, multi-disciplinary infrastructure project that will
integrate waste receiving and processing systems, combustion and boiler systems,
steam turbine-generator systems, emissions control technologies, residue handling,
interconnection to the electric grid, and supporting utilities and site improvements.
The design shall address operational reliability, maintainability, safety, environmental
compliance, and long-term lifecycle performance. The Design Consultant will be
expected to incorporate industry best practices specific to modern WTE facilities and
to coordinate closely with the Owner's Project Management Office (PMO), the
Operator-at-Risk (OMAR), and the Construction Manager-at-Risk (CMAR) to ensure
that operational considerations, constructability, cost control, and schedule
requirements are fully integrated throughout the design process.
Design services shall include, at a minimum, validation and advancement of
conceptual design, preparation of design development and construction documents,
technical specifications, engineering calculations, permitting support (including air
quality and other regulatory approvals), coordination with utilities and power
purchasers, support for procurement of long-lead equipment, and construction-
phase engineering services. The selected firm shall provide all professional services
necessary to advance the project from its current stage through final design,
bidding/GMP establishment, and construction support.
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The issuance of this RFP and receipt of proposals does not obligate the Municipality
of Anchorage to award a contract or to proceed with the Project as currently
contemplated. The Municipality reserves the right, in its sole discretion, to modify the
scope, schedule, or sequencing of the Project, or to delay, suspend, or discontinue
advancement of the Project based on funding availability, regulatory considerations,
policy decisions, or other factors determined to be in the Municipality's best interest.
In such event, the Municipality shall have no obligation beyond payment for
authorized services satisfactorily performed in accordance with the contract.
1.2 Background
The MOA is advancing development of a Waste-to-Energy (WTE) facility as part of
a long-term strategy to enhance system resiliency, reduce landfill dependency,
recover energy from municipal solid waste, and stabilize long-term disposal costs.
The project is being managed by the MOA's Project Management Office (PMO),
which is coordinating technical, financial, regulatory, and stakeholder engagement
workstreams necessary to support informed decision-making and phased project
delivery.
To date, the PMO has initiated and/or completed several foundational efforts
intended to support procurement of comprehensive design services. These efforts
include:
* Development of a conceptual design framework for the WTE facility.
* Preparation of a comprehensive Technical Performance Criteria (TPC)
document defining minimum performance standards, operational objectives,
environmental requirements, and key design parameters.
* Ongoing site selection analysis, including evaluation of multiple candidate
locations.
* Waste characterization studies to define composition, calorific value, seasonal
variability, and anticipated preprocessing needs.
* Wasteshed analysis to assess long-term feedstock availability, supply logistics,
and regional participation; and
* Baseline ambient air quality monitoring and meteorological data collection to
support future permitting activities.
The Municipality anticipates that a separate, but related PFAS treatment component
may be advanced in parallel with the WTE facility. The PFAS system will be designed
under a separate effort and by others; however, it may require physical, hydraulic,
electrical, controls, and/or site integration with the WTE facility. The Design
Consultant shall coordinate with the Owner and the PFAS design team, as directed,
to ensure compatibility of utilities, space allocation, access, infrastructure capacity,
and permitting interfaces. The WTE design shall allow for reasonable
accommodation of this component without compromising facility performance,
safety, or long-term operability.
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The conceptual design effort, led by the PMO with technical advisors, is intended to
establish a performance-based foundation for the project rather than a fully
engineered design. The Technical Performance Criteria document will define
required throughput capacity, availability targets, emissions performance standards,
residue management expectations, integration requirements for boiler, turbine-
generator, and emissions control systems, grid interconnection parameters, and
lifecycle considerations for operability and maintainability. The MOA anticipates
providing the Technical Performance Criteria document to the selected Design
Consultant prior to execution of any design contract resulting from this RFP.
The WTE project is being structured to incorporate progressive collaboration among
the Owner, the Design Consultant, the Construction Manager-at-Risk (CMAR), and
the Operator-at-Risk (OMAR). The CMAR and OMAR procurements are being
developed in parallel to ensure that constructability, cost certainty, operational
reliability, and long-term maintainability are embedded early in the design process.
The Design Consultant will be expected to work in close coordination with these
parties to refine the conceptual framework into a fully integrated, code-compliant,
permit-ready design.
This RFP represents the next major step in advancing the project from conceptual
planning to detailed engineering. The selected firm will build upon the foundational
technical, environmental, and analytical work completed to date and will be
responsible for transforming performance criteria and project objectives into a
comprehensive, coordinated design suitable for permitting, GMP development, and
construction.
1.3 Questions
Any questions regarding this Request for Proposal are to be submitted in writing
via: wwpur@muni.org
For ease of identification please identify the RFP number in the subject line of any
correspondence.
Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior
to the deadline indicated on the RFP cover letter.
1.4 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor for costs
including attorney fees associated with any (administrative, judicial, or otherwise)
challenge to the determination of the highest ranked Proposer and/or award of
contract and/or rejection of proposal. By submitting a proposal each Proposer agrees
to be bound in this respect and waives all claims to such costs and fees.
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2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto, and
all related materials and data referenced in the RFP. Proposers should become fully
aware of the nature of the work and the conditions likely to be encountered in
performing the work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 150 calendar days,
although all offers must be complete and irrevocable for 180 calendar days following
the submission date.
2.3 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of the Proposer's capabilities to satisfy the requirements of this RFP.
Emphasis should be concentrated on
1) conformance to the RFP instructions.
2) responsiveness to the RFP requirements.
3) completeness and clarity of content.
2.4 Signature Requirements
All proposals must be signed (electronically through BidExpress or manually/
DocuSign) by an officer or other agent of a corporate vendor if authorized to sign
contracts on its behalf; a member of a partnership; the owner of a privately-owned
vendor; or other agent if properly authorized by a power of attorney or equivalent
document. Signature on the "Letter of Transmittal" (See Paragraph 4.3) will meet this
requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
2.5 Proposal Submission Requirements
Proposers may submit their proposals following the processes stated in 2.5.1 or
2.5.2, but not both.
2.5.1 Electronic Submission through BidExpress
2.5.1.1 Bid Express :: Municipality of Anchorage
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(OR)
2.6.2 Submission through Sealed envelope
2.5.2.1 ONE ORIGINAL, single sided unbound of the proposal
must be received by the Municipality prior to the date and time
specified in the cover letter.
2.5.2.2 IN ADDITION to the copies required by paragraph 2.6.2.1
above, provide a flash drive containing a PDF copy of the
complete proposal, including attachments.
2.5.2.3 All copies of the proposals shall be submitted in a single
sealed cover which shall be plainly marked as a Request for
Proposal Response with the Number and Title prominently
displayed on the outside of the package.
2.5.2.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
2.5.3 Faxed or emailed proposals will NOT be accepted.
2.6 News Releases
News releases by or on the behalf of any Proposer pertaining to the award resulting
from the RFP shall not be made without prior written approval of the Municipal
Purchasing Director.
2.7 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained for
the official files of the Purchasing Department and will become public record after
award of the Contract.
2.8 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid
whether issued at a pre-proposal conference or otherwise. Written addenda will be
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issued when changes, clarifications, or amendments to proposal documents are
deemed necessary by the Municipality.
2.9 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission date
by sending written notification of its withdrawal, signed by an agent authorized to
represent the agency. The Proposer may thereafter submit a new proposal prior to
the final submission date; or submit written modification or addition to a proposal prior
to the final submission date. Modifications offered in any other manner, oral or written
will not be considered. A final proposal cannot be changed or withdrawn after the
submission date, except for modifications requested by the Municipality after the date
of receipt and following oral presentations.
Modifications to electronically-submitted proposals may be made any time prior to
the proposal deadline using BidExpress.
2.10 Late Submissions
PROPOSALS NOT RECEIVED BY THE DATE AND TIME AND AT THE
LOCATION SPECIFIED IN THE RFP COVER LETTER WILL NOT BE
CONSIDERED AND WILL BE RETURNED UNOPENED.
2.11 Rejection of Proposals
The Municipality of Anchorage reserves the right to reject any or all proposals if
determined to be in the best interest of the Municipality.
2.12 Equal Employment Opportunity Contract Compliance
2.12.1 Every municipal contract shall include language substantially the same
as the following: "The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, national origin,
ancestry, age, sex, sexual orientation, gender identity, marital status, or physical
or mental disability. The contractor will comply with all laws concerning the
prohibition of discrimination including, but not limited to, Title 5 and Title 7 of the
Anchorage Municipal Code."
2.12.2 Every municipal contract shall state, in all solicitations or advertisements
for employees to work under the contract, that all qualified applicants will receive
consideration for employment without regard to race, color, religion, national
origin, ancestry, age, sex, sexual orientation, gender identity, marital status, or
physical or mental disability.
2.13 Confidential/Proprietary Information
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The content of proposals will be kept confidential until the selection of the Contractor
is announced. At that time, the selected proposal is open for review to the competing
proposers only (except for information properly identified as being proprietary). After
the award of the contract, all submitted proposals shall become public information
except for properly identified proprietary information. If a proposer wishes individual
pages, which contain actual business, proprietary information to be held confidential,
each page must be marked and an explanation furnished of its proprietary nature. In
addition to marking individual pages, the Proposal's Cover must also be annotated
with the words "THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION".
"Confidential and Proprietary" information is not meant to include any information
which, at the time of disclosure, is generally known by the public and/or competitors.
MOA's ability to treat information submitted as confidential is limited by Anchorage
Municipal Code. Proposers concerned with the confidentiality of information
submitted should familiarize themselves with the following Anchorage Municipal
Code provisions:
AMC 3.90 Access to Public Records
AMC 3.90.010 Policy
AMC 3.90.020 Definitions
AMC 3.90.030 Information Available to the Public
AMC 3.90.040 Exemptions for Particular Records
3.0 SCOPE OF WORK
3.1 General Scope Requirements
The Consultant shall provide comprehensive, multidisciplinary professional design
services necessary to deliver a fully coordinated, constructible, permit-ready, and
operable Waste-to-Energy (WTE) facility in accordance with the Owner's Technical
Performance Criteria (TPC), planning studies, and project objectives.
The Consultant shall serve as the Architect/Engineer of Record and shall be
responsible for integration of all project components, including but not limited to:
* Waste receiving, tipping, storage, and material handling systems
* Combustion and boiler systems
* Steam turbine-generator and balance-of-plant systems
* Emissions control and continuous emissions monitoring systems (CEMS)
* Ash handling, processing, storage, and transport systems
* Grid interconnection and electrical distribution systems
* Process controls, instrumentation, and automation
* Coordination with and accommodation of separately designed PFAS
treatment systems, including required site, utility, structural, electrical,
controls, and permitting interfaces
* Site development, utilities, and supporting infrastructure
* Administrative, maintenance, and operational support facilities
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The Consultant shall build upon Owner-furnished materials including:
* Conceptual design framework
* Technical Performance Criteria (TPC) document
* Site selection analyses
* Waste characterization and wasteshed analyses
* Baseline air quality and meteorological monitoring data
* Permitting strategy documentation
The Consultant shall review all available materials and identify additional data,
investigations, or analyses required to advance the design.
The Project is anticipated to utilize a collaborative delivery model involving a
Construction Manager-at-Risk (CMAR) and an Operator-at-Risk (OMAR). The
Consultant shall coordinate closely with these parties throughout design to ensure
integration of constructability, cost certainty, schedule alignment, and operational
reliability.
3.2 Design Phasing and Milestones
The Consultant shall advance the design through progressive milestone submittals
at approximately:
* 10% (Concept Validation / Alternatives Evaluation)
* 30% (Preliminary Design)
* 60% (Design Development)
* 95% (Pre-Final Construction Documents)
* 100% (Final Construction Documents)
Each milestone shall include:
* Updated drawings and specifications
* Updated Basis of Design (BOD)
* Updated equipment lists and major equipment data sheets
* Updated project schedule coordination inputs
* Identification of long-lead procurement items
* Coordination documentation with CMAR and OMAR
Formal review workshops shall be conducted at each milestone with participation
from the Owner, PMO, CMAR, OMAR, Independent Cost Estimator, and other
stakeholders.
The Consultant shall evaluate value engineering proposals and provide technical
analysis of cost, risk, lifecycle impact, operability, and regulatory implications.
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