PC1472 Translation and Interpretation Services

Location:	California
Posted:	Aug 3, 2026
Due:	Aug 31, 2026
Agency:	Housing Authority of the County of San Bernardino
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	PC1472
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL – PC1472

TRANSLATION AND INTERPRETATION SERVICES

Housing Authority of the County of San Bernardino

715 E. Brier Drive

San Bernardino, CA 92408

June 2026

I. INTRODUCTION

As the largest provider of affordable housing in San Bernardino County, the Housing

Authority of the County of San Bernardino (HACSB) proudly assists more than 27,800

people, most of whom are seniors, individuals with disabilities, veterans, and children.

Our core work is to administer rental assistance programs to prevent homelessness

among low-income households. Since 1941, we have helped low-income

families attain safe and stable housing through a variety of rental assistance programs

funded by the U.S. Department of Housing and Urban Development (HUD). More than

11,000 families are served through housing assistance payments made to landlords on

behalf of the families or resided in units owned and managed by HACSB. Our largest

program, the Housing Choice Voucher program, is America’s largest homelessness

prevention program. The affordable rental housing programs we administer provide a

critical safety net for households in San Bernardino County, where it takes nearly

twice the minimum wage to afford a median-priced one-bedroom apartment.

Attaining stable housing is only one step on the path to self-sufficiency. HACSB builds

strong partnerships within San Bernardino County to help support our customers’ needs

beyond housing. The services and opportunities our partnerships bring create

meaningful differences in the lives of families we serve, maximizing our resources and

impact by mobilizing the talents of our community partners.

In 2008, Congress designated HACSB as a Moving to Work (MTW) public housing

agency. MTW is a national demonstration program for housing authorities created by

Congress in 1996. Contrary to its name, the Moving to Work demonstration is not a work

requirement program. Instead, the intent of the MTW demonstration is to provide policy

and regulatory flexibility to housing agencies to design and test affordable housing

strategies and related policies.  This designation allows HACSB to waive some HUD

requirements to target the statutory objectives of the MTW Demonstration: help clients

achieve economic independence, ensure freedom of housing choice, and save taxpayer

dollars through efficient work. 

The demand for affordable housing continues to increase, and the limited affordable

housing supply is not enough to house the thousands of families in need.  Over the years

we have expanded our housing stock to help meet the county’s growing needs through

acquisition, development, and redevelopment/expansion of our properties. HACSB owns

and manages a large portfolio of affordable rental communities that are not federally

funded. These properties are typically leased at amounts below market rents,

bringing additional affordable housing opportunities to our communities in addition to the

traditional rental assistance programs we administer.

HACSB has a governing Board of Commissioners (Board), which are appointed by San

Bernardino County Board of Supervisors and is responsible for approving HACSB

policies and providing strategic direction. The Board consists of seven volunteers, of

which two seats are reserved for residents or participants of HACSB affordable housing

programs. These individuals generously give their time in support of HACSB’s mission to

empower all individuals and families in need to achieve an enriched quality of life by

providing housing opportunities and resources throughout San Bernardino County.

An Executive Director appointed by the Board is responsible for managing the daily

operations of the agency and overseeing a staff of approximately 160 employees.

Annual budget for the Authority is approximately $260 million.

We value our vendors and contractors as partners in our mission to empower all

individuals and families in need to achieve an enriched quality of life by providing

housing opportunities and resources throughout San Bernardino County.

II. PURPOSE

The purpose of this Request for Proposals is to solicit responses from qualified

companies to furnish services to the HACSB as identified in the “Scope of Work” of this

request.

A. Contact Information

This RFP is being issued, as will any addenda by the HACSB. The contact person

for HACSB is:

Qiana Sipe, Procurement Department

715 E. Brier Drive

San Bernardino, CA 92408-2841

(909) 797-1341

procurement@hacsb.com

Proposals and questions will not be accepted by e-mail or facsimile. All proposals must be

completed and uploaded into the PlanetBids website.

III. Contract Term

The Contract period will be for a two (2) year base period beginning approximately

February 1, 2027, through January 31, 2029, with three single or multiple year

options to extend the contract until no later than January 31, 2032, or until such

time as terminated per the terms of the agreement or unless for any reason funds which

have been appropriated for the provision of these services are no longer available. The

optional years shall be exercised by written amendments executed by each party and

may require Board of Commissioners’ approval on behalf of HACSB for additional

funding on optional years if needed.

IV. Proposal Timeline

Release of RFP

Question Due

Answers to Questions

Proposals Due

Evaluation Process

Presentations (if applicable)

Award of Contract

Tentative Board Date (if applicable)

August 3, 2026

August 21, 2026 @ 2PM PST

August 28, 2026

August 31, 2026 @ 2PM PST

September 1–18, 2026

N/A

October 2026

N/A

HACSB may insert elective choices such as site visits, oral interviews, presentations,

demonstrations, shortlist, best and final offers, etc.

V. Proposal Conditions

A. Authorized Signatures

All proposals must be signed by an individual authorized to bind the Proposer to the

provisions of the RFP.

B. Term of Offer

Proposals shall remain open, valid and subject to acceptance anytime within nine (9)

months after the proposal opening.

C. Questions

Proposers may submit questions regarding this RFP via PlanetBids by the date stated in

Section IV – Proposed Timeline. All questions, without identifying the submitting company,

will be compiled with the appropriate answers and issued as an addendum to the RFP and

posted on PlanetBids.

D. Required Review

Proposers should carefully review this solicitation for defects and questionable or

objectionable material. Comments concerning defects and objectionable material must

be made in writing and received by the RFP contact at least ten days before the

proposal opening. This will allow issuance of any necessary addendum. It will also help

prevent the opening of a defective solicitation and exposure of proposals upon which

award could not be made. Protests based on any omission or error, in the content of this

RFP, may be disallowed if not brought to the written attention of the RFP Contact in

Section II, Paragraph A at least five days before the Deadline for Proposals.

E. Incurred Costs

HACSB is not obligated to pay any costs incurred by Proposer in the preparation of a

proposal in response to this RFP. Proposers agree that all costs incurred in developing a

proposal are the Proposer’s responsibility.

F. Amendments/Addenda to RFP

HACSB reserves the right to issue addenda or amendments to this RFP if HACSB

considers that changes are necessary or additional information is needed.

Changes to a proposal or withdrawal of proposals will only be allowed if acceptable

requests are received prior to the deadline that is set for receipt of proposals. No

amendments or withdrawals will be accepted after the deadline.

G. Best Value Evaluation

As established in this solicitation, HACSB realizes that criteria other than price are

important and will award contract(s) based on the proposal that best meets the needs of

HACSB. The optimal combination of quality, price, and various qualitative elements of

required services will provide HACSB the greatest or best value for its money.

H. Right of Rejection

Offers must comply with all the terms of the RFP, and all applicable local, state, and

federal laws, codes, and regulations. HACSB may reject as non-responsive any

proposal that does not comply with all the material and substantial terms, conditions, and

performance requirements of the RFP.

Proposers may not qualify the proposal nor restrict the rights of HACSB. If Proposer

does so, the proposal may be determined to be a non-responsive counteroffer and the

proposal may be rejected.

No proposal shall be rejected, however, if it contains a minor irregularity, defect or

variation and if the irregularity, defect or variation is considered by HACSB to be

immaterial or inconsequential, HACSB may choose to accept the proposal.

Minor informalities may be waived by the Procurement and Contracts Supervisor when

they:

• Do not affect responsiveness;

• Are merely a matter of form or format;

• Do not change the relative standing or otherwise prejudice other offers;

• Do not change the meaning or scope of the RFP;

• Are trivial, negligible, or immaterial in nature;

• Do not reflect a material change in the work; or

• Do not constitute a substantial reservation against a requirement or provision;

In such cases the Proposer will be notified of the deficiency in the proposal and given an

opportunity to correct the irregularity, defect or variation or HACSB may elect to waive

the deficiency and accept the proposal.

This RFP does not commit HACSB to award a contract. HACSB reserves the right to reject

any or all proposals if it is in the best interest of HACSB to do so. HACSB also reserves the

right to terminate this RFP process at any time.

I. Clarification of Offers

In order to determine if a proposal is reasonably acceptable for award, communications

by the Facilitator for the Evaluation Panel are permitted with a Proposer to clarify

uncertainties or eliminate confusion concerning the contents of a proposal. Clarifications

may not result in a material or substantive change to the proposal. The evaluation by

the Facilitator may be adjusted as a result of a clarification under this section.

J. Public Records Act

All information submitted in the Proposal or in response to request for additional

information is subject to disclosure under the provisions of the California Public Records

Act (California Government Code section 6250, et seq.). Proposals may contain financial

or other data that constitutes a trade secret. To protect such data from disclosure,

Proposers should specifically identify the pages that contain confidential information by

properly marking the applicable pages and inserting the following notice on the front of

its response:

NOTICE

The data on pages __N/A____ of this Proposal response, identified by an

asterisk (*) or marked along the margin with a vertical line, contains

information which are trade secrets. We request that such data be used

only for the evaluation of our response but understand that disclosure will

be limited to the extent that the HACSB determines is proper under federal,

state, and local law.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

PC1472 Translation and Interpretation Services

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