Janitorial Services for City Facilities Addendum No. 1

Addendum No. 1
April 3, 2026
ADDENDUM NO. 1
CITY OF OJAI
CITYWIDE JANITORIAL SERVICES
THIS ADDENDUM HAS BEEN PREPARED TO CLARIFY, MODIFY, DELETE, OR ADD TO THE
SPECIFICATIONS FOR THE ABOVE REFERENCED PROJECT. THE ITEMS LISTED HEREIN
SUPERSEDE DESCRIPTIONS PRIOR TO THE DATE LISTED ABOVE. ALL CONDITIONS
NOT SPECIFICALLY REFERENCED HERE SHALL REMAIN THE SAME.
The bid date and time remains the same: Bids are due to the City on Thursday, April 9,
2026 at 2:00 P.M.
Attached please find one (1) copy of Addendum No. 1. Upon receipt, sign one copy of this
addendum and return it with your bid.
This addendum includes the following:
REVISIONS TO SCOPE OF WORK AND SPECIFICATIONS AND BID
SCHEDULE
Scope of Work and Specifications
Specifications for Facilities (B)
Description has now been changed from "Deep Cleaning of all City Facilities" to "City Facilities
Biannual Deep Cleaning (Carpet Cleaning and Floor Waxing) (twice a year)"
Biannual Services:
a. Carpet Cleaning
b. Dusting (remove)
c. Hard surfaced floors refinished/waxed
BID Schedule
Remove schedule D.
Upon additional review, Schedule D, "City Facilities Biannual Deep Cleaning," is not needed, as
Schedule C, "City Facilities Biannual Deep Cleaning (Carpet Cleaning and Floor Waxing),"
already has the necessary scope of work required for this service. New schedule will be A-F as
opposed to A-G. See attachments for their updates.
ATTACHMENTS:
A. Scope of Work and Specifications
B. BID Schedule
See next page for signatures
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Addendum No. 1
April 3, 2026
APPROVED AS TO FORM AND CONTENT:
Date: _4_/_3_/2_0_2_6__________ ______________________________
Lindy Palmer
Public Works Director
RECEIPT ACKNOWLEDGEMENT
Receipt of Addendum No. 1, Citywide Janitorial Services is hereby acknowledged.
Date: _________________ _____________________________
Bidder's Signature
_____________________________
Company Name
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City of Ojai - NIB for Janitorial Services
SCOPE OF WORK AND SPECIFICATIONS
The City is requesting proposals to provide janitorial services at the following locations:
City Facilities Include:
Building Address
City Hall 401 S Ventura St.
Oak Tree House (Finance Department) 111 W Santa Ana St.
Kent Hall 111 W Santa Ana St.
Public Works Administrative Building 408 S Signal St.
Public Works Crew Building 408 S Signal St.
Public Works Plan Room 408 S Signal St.
Parks and Recreation (Boyd Center) 510 Park Rd.
Parks and Recreation (Martin Gym) 510 Park Rd.
Park Restrooms Include:
Building Address
Libbey Park (Upper and Lower Restrooms) 210 S Signal St.
Sarzotti Park (Upper and Lower Restrooms) 210 S Signal St.
Ojai Skate Park 450 E Ojai Ave.
Arcade Plaza 212 E Matilija St.
Specifications for City Facilities
A. City facilities shall be serviced weekly (once per week) on Friday after business hours.
Once per week custodial services shall include:
a. vacuuming/mopping of all floor areas in each building,
b. dusting, spider web cleaning of offices, foyers, hallways, and conference rooms,
c. cleaning and sanitizing kitchen areas/breakrooms and kitchen appliances,
d. cleaning and sanitizing restrooms, replenishing paper towels, toilet paper, seat
covers and soap when necessary
e. and disposing all trash and recyclables.
f. Exception: The Recreation Department, the Boyd Center and Martin's
Gymnasium, will be serviced twice a week. Once a week service will also be
requested for reference during slower months.
B. City facilities Biannual Deep Cleaning (Carpet and Flooring Waxing) (twice per year).
Biannual service shall include:
a. Carpet cleaning
b. Hard surfaced floors refinished/waxed
C. Annual window cleaning (interior and exterior) shall be serviced annually (once per
year).

City of Ojai - NIB for Janitorial Services
D. Once per month cleaning of Public Works Plan Room shall include:
a. Dusting
b. Vacuuming
c. Emptying of trash bins
d. Sanitization of table and chairs
E. Quarterly cleaning of fridge interior in Finance Building and Public Works Crew Building
Specifications for Park Restrooms
A. All Park and Arcade Plaza restrooms shall be opened/unlocked and serviced by 7 AM, 7
days a week, 365 days a year, including Holidays. Opening priority: (1) Skate Park, (2)
Libbey Park (Upper and Lower), (3) Arcade Plaza, and (4) Sarzotti Park (Upper and
Lower).
Weekly (7 days a week) custodial services shall include:
a. Clean toilets, sinks, dispensers, mirrors, and spider webs
b. Sanitize doors and doorknobs
c. Sweep/Mop: Deep scrub/clean around urinals and toilets, mop floors. Thorough
monthly scrubbing using bleach and rinsing off. City may coordinate this before
special events.
d. Empty Trash into designated City dumpster(s) at each site
e. Wipe down stall doors and walls
f. Dust as necessary
g. Replenish toilet paper, seat covers, paper towels, and soap (materials provided by
the City)
h. Waterless Urinals: change cartridge as needed (materials provided by the City)
i. Unplug toilets as necessary- remove clog and plunge to free drainage/flushing
j. Skate Park only: hose down 10' x 10' entry area
k. Remove graffiti as necessary
i. Areas with graffiti in excess of 3'x 5' will be removed by City but contractor
must notify City immediately to assure prompt removal.
l. Dust Intake/Exhaust Vents
m. Add water to floor drains
Additional Cleaning: Contractor shall provide hourly custodial services as requested by City for
miscellaneous cleaning, including but not limited to vandalism of park restrooms between regular
cleanings. Contractor shall also provide a quote for emergency hazardous waste services. For
bidding purposes, the bid form assumes 40 hours. City will provide a minimum 72-hour notice for
miscellaneous cleaning.

City of Ojai - NIB for Janitorial Services
BID SCHEDULE
The undersigned declares that he/she has carefully examined the Scope of Work, and hereby agrees to
provide the following: To furnish all labor, materials, equipment, transportation, and services and to do all
the work required for the janitorial services and in strict conformity with the Scope of Work at the following
total lump sum price (final price to include all taxes and fees).
BID Schedule A: City Facilities Weekly Service
Building Service Price Per Annual Cost
Frequency Month
City Hall Once per week
Oak Tree House (Finance Department) Once per week
Kent Hall Once per week
Public Works Administrative Building Once per week
Public Works Crew Building Once per week
Libbey Bowl Once per week
Parks and Recreation (Boyd Center) Twice per week
Parks and Recreation (Martin Gym) Twice per week
Annual Total for Bid Schedule A
Written Annual Amount in Words:
BID Schedule B: Parks Restrooms Daily Service
Building Frequency Price Per Annual Cost
Month
Libbey Park (Upper and Lower 365 days a year
Restrooms)
Sarzotti Park (Upper and Lower 365 days a year
Restrooms)
Ojai Skate Park 365 days a year
Arcade Plaza 365 days a year
Annual Total for Bid Schedule B

City of Ojai - NIB for Janitorial Services
BID Schedule C: City Facilities Biannual Deep Cleaning (Carpet Cleaning and floor
Waxing)
Building Service Frequency Price Per Service Annual Cost
City Hall Twice per year
Oak Tree House (Finance Department) Twice per year
Kent Hall Twice per year
Public Works Administrative Building Twice per year
Public Works Crew Building Twice per year
Public Works Plan Room (Lower Yard) Twice per year
Parks and Recreation (Boyd Center) Twice per year
Parks and Recreation (Martin Gym) Twice per year
Annual Total for Bid Schedule C
BID Schedule D: City Facilities Annual Window Cleaning
Building Service Frequency Price Per Service Annual Cost
City Hall Once per year
Oak Tree House (Finance Department) Once per year
Kent Hall Once per year
Public Works Administrative Building Once per year
Public Works Crew Building Once per year
Public Works Plan Room (Lower Yard) Once per year
Parks and Recreation (Boyd Center) Once per year
Parks and Recreation (Martin Gym) Once per year
Annual Total for Bid Schedule E

City of Ojai - NIB for Janitorial Services
BID Schedule E: Quarterly Fridge Cleaning
Building Service Frequency Price Per Service Annual Cost
Public Works Crew Building Once per quarter
Oak Tree House (Finance Department) Once per quarter
Annual Total for Bid Schedule F
BID Schedule F: Monthly Cleaning
Building Service Frequency Price Per Service Annual Cost
Public Works Plan Room Once per month
Annual Total for Bid Schedule G
On-Call Cleaning for Restrooms (Urgency, Hourly Rate
hazardous cleanup, biohazard)
Weekday Afterhours
Weekends
Holidays
Special Events - Janitorial Hourly Rate
Weekday Afterhours
Weekends
Holidays

City of Ojai - NIB for Janitorial Services
BID SCHEDULE TOTALS (A, B, C, D, E, & F)
BID Schedule Annual Total
A
B
C
D
E
F
Grand Total of BID Schedule (A, B, C, D, E,
& F)
Written Annual Amount in Words:
The undersigned understands that the City of Ojai has the reserves the right to accept or reject any or all bids
submitted, as well as re-advertise at its discretion. I the undersigned agree that The bid shall state the total
cost for the service as specified in this document. Prices are firm and fixed for the duration of this agreement.
______________________________________
Bidder's Company
______________________________________
Full Name, Title
______________________________________
Signature
______________________________________
Date