Backflow Apparatus and Parts

Location:	California
Posted:	Aug 3, 2026
Due:	Sep 1, 2026
Agency:	City of Antioch
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment
Solicitation No:	659-0901-26A
Publication URL:	To access bid details, please log in.

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Department of Public Works

Request for Bid for:

BACKFLOW APPARATUS AND PARTS

Bid No. 659-0901-26A

City of Antioch

Operation & Maintenance Division

1201 W. Fourth St

Antioch, CA 94509

Bid Due Date: September 1, 2026 @ 2:00 pm

I. GENERAL CONDITIONS

1. General Information - The Public Works Department of the City of Antioch, California, will receive bid responses at

its City Clerk's office located at 200 H Street, Antioch, CA 94509 on September 1, 2026 at 2 PM. Questions relating

to specifications or technical questions must be submitted via email to Superintedent Shaun Connelly at

sconnelly@antiochca.gov. Bidders are NOT to pursue City staff by telephone or in person.

2. Form of Bid - The bid shall be made on the attached bidder's proposal form. If the form is deemed inadequate,

additional information may be submitted with the proposal, via an attachment of catalogs, drawings, photographs, or

a letter. Letters repeating prices and details from the City's specifications must be omitted. Bids shall be made only

on the designated bid form, properly executed, and enclosed in a sealed envelope bearing the name of the bidder,

the bid number, bid due date, and bid title. Forms are available and may be secured by prospective bidders at the

City Clerk's office at 200 H St. Street, Antioch, CA 94509. Bids shall be written in ink, computer generated or by

typewriter. Mistakes may be crossed out and corrections inserted adjacent thereto and must be initialed in ink by the

person signing the bid. Bids are to be verified before submission as they cannot be corrected or altered or signed

after bids are opened.

3. Interpretation of Bids - Should a bidder find discrepancies in, or omissions from the specifications, or should bidder

be in doubt as to their true meaning, bidder shall submit a formal request to the Public Works Department for an

interpretation thereof prior to the bid opening to the attention of Brandy Brooks at bbrooks@antiochca.gov. The

person submitting the request shall be responsible for its prompt delivery. Any interpretation of, or change in the

proposed documents will be made only by an addendum published on the City’s website, and shall become part of

any contract awarded. The City will not be responsible for any other explanation or interpretations. Technical

questions or requests shall be submitted no later than August 17, 2026.

4. Addenda - Any addenda issued by the City during the time of bidding shall be covered in the bid and shall be made

a part of the contract. It is the bidder responsibility to check the City of Antioch website, for any addenda that may

have been issued prior to the bid/proposal due date. http://www.antiochca.gov/rfps

5. Bid Opening - Bids shall be delivered to the Public Works Department of the City of Antioch located at 1201 W. 4th

St. Antioch, 94509 on or before the day and hour set for the opening of bids. A bidder may withdraw his bid, either

personally or by written request, at any time prior to the scheduled time for opening of bids.

6. Late Bids - Any bids received after the scheduled time of opening will be clocked in, but will not be opened or

considered.

7. No Bid - If a bid is not made, the bid form must be returned and the reason for not bidding stated; otherwise the

vendor's name will be removed from the bidders list. If a bid is submitted without an amount, it will not be considered.

8. Award or Rejection - The bid will be awarded to the lowest responsive and responsible bidder offering the lowest

price to the City and will be announced by way of publishing to the City’s website (Bid Documents). Best value is

based on all factors, including: cost (unit prices and total prices); contractor’s ability, capacity and skill; ability to

perform within the time required; character, integrity, reputation, judgment, experience and efficiency of contractor;

quality of contractor’s performance on previous purchases or contracts, if applicable; and the ability of the

contractor to provide future maintenance, repair, parts and services, if applicable. If within the past two years, a

contractor has had a contract terminated early by the City of Antioch then contractor is disqualified from bidding on

any future projects for a two-year period from the date of termination.

The City reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to waive any

minor irregularities or informalities in the bid. It is anticipated that all items will be purchased, however the City

reserves the right to change quantities prior to the award. Estimated quantities are no guarantee of a certain quantity

to be ordered by City. The City reserves the right to make the award to the overall low bidder, or split the award

amongst the bidders. If the bid is on an “all or nothing” basis, this must be stated on the bid form.

For the purpose of evaluating bids for multiple awards, the sum of $175.00 is considered to be the administrative

cost to the City for issuing and administering each contract awarded. Individual awards will be made for the items

and combinations of items which result in the lowest aggregate price to the City, including such administrative cost.

9. Terms and Conditions - The bidder shall not change the wording on the specifications or conditions. No words or

comments shall be added to the general conditions or detailed specifications. Any explanation or alternative offered

shall be set forth in a letter attached to the front cover of the specifications. Alternatives which do not substantially

comply with the City's specifications cannot be considered. Conditional bids cannot be accepted.

10. Brand Names- The make or brand and grade of the article on which the bid is submitted should be stated on the

bid form.

11. Payment Terms - Must be indicated by filling in the proper blanks on the bid form. Cash discounts of less than 20

days will be considered net. The standard terms at the City of Antioch are Net 30 days.

12. FOB Point - It is understood that the bidder agrees to deliver FOB (Freight On Board) Destination, with no freight

charges to the City. All costs for packing, delivery, drayage, postage, freight, express, or for any other purpose are

to be borne by the bidder.

13. Approved Equal – Brand names and numbers, when used, are for reference to indicate the character or

quality desired. The use of the name of a manufacturer, or any special brand or make, in describing any item in

the bid documents does not restrict bidders to that manufacturer or specific article. An equal of the named product

will be given due consideration if literature is submitted with the bid showing that the product is of equal or better

quality and utility to that specified by the City. Determination of acceptability of any product shall be solely at the

City’s discretion.

14. Tax - No bid shall include federal excise tax, inasmuch as the City is exempt per published IRS regulations

concerning state/local governments. The City is obligated to pay applicable state sales or use taxes.

15. Samples - When requested, bidders shall submit properly marked samples of the article(s) on which bid is made to

the City. Any sample submitted must be clearly marked in such a manner that the marking is fixed, so that the

identification of the sample is assured. Such marking shall state (1) name of bidder, (2) number of bid, and (3) item

number. Samples, when required, must be furnished free of expense to the City, and if not destroyed by tests, will

upon request be returned at bidder's expense unless retained by City for future comparison.

16. Inspection - All items furnished shall be subject to the inspection of the City, and unsuitable items may be rejected.

Defective items shall be made good by the vendor in a manner satisfactory to the City.

17. Assignment - No assignment by the contractor or any contract to be entered into hereunder or of any part thereof,

except of funds to be received thereunder by the contractor, will be recognized by the City unless such assignment

has had the prior written approval of the City.

18. Warranty - Terms of any warranty offered by the manufacturer or the bidder shall be included with the bid. Contractor

warrants all work done and goods provided under this Agreement shall at the minimum: a) meet all conditions of the

Agreement; b) shall be free from all defects in design, material and workmanship; and c) shall be fit for the purposes

intended. If any defects occur within said 12 months following acceptance, Contractor shall be solely responsible

for the correction of those defects.

19. Timely Delivery – If indicated in the bid form, bidder shall indicate time of delivery as the number of calendar days

following receipt of the order by the contractor to receipt of the goods or services by the City. Time of delivery may

be a consideration in the award.

Time is of the essence, and the purchase order is subject to termination for failure to deliver on time. The acceptance

by buyer of later performance with or without objection or reservation shall not waive the right to claim damage for

such breach nor constitute a waiver of the requirements for the timely performance of any obligation remaining to

be performed by the vendor.

20. Liquidated Damages - If delivery does not occur on schedule it is understood that the City will suffer damage. It

being impractical and infeasible to determine the amount of actual damage, it is agreed that the contractor shall

pay to the City the sum of five hundred ($500.00) dollars per day for each calendar day delay in finishing the

contract as specified in section “vi. Contract Terms and Conditions” of this Request for Bid (RFB)

21. Termination for Default - The City may, by written notice of default to the vendor/contractor, terminate the contract

in whole or in part should the vendor/contractor fail to make satisfactory progress, fail to deliver within time specified

therein or fail to deliver in strict conformance to specifications and requirements set forth therein. In the event of

such termination, the City reserves the right to purchase or obtain the supplies or services elsewhere, and the

defaulting vendor/contractor shall be liable for the difference between the prices set forth in the terminated order

and the actual cost thereof to the City. The prevailing market price shall be considered the fair repurchase price.

If, after notice of termination of this contract under the provisions of this clause, it is determined for any reason that

the Contractor was not in default under the provisions of this clause, the rights and obligations of the parties shall

be the same as if the notice of termination had been issued pursuant to the Termination for Convenience clause.

The rights and remedies of City provided in this article shall not be exclusive and are in addition to any other rights

and remedies provided by law or under resulting order.

22. Termination for Convenience - The City may, by written notice stating the extent and effective date, terminate

any resulting order for convenience in whole or in part, at any time. The City shall pay the vendor as full

compensation for performance until such termination the unit or pro rate price for the delivered and accepted

portion, and a reasonable amount, as costs of termination, not otherwise recoverable from other sources by the

contractor as approved by the City, with respect to the undelivered or unaccepted portion of the order, provided

compensation hereunder shall in no event exceed the total price. In no event shall the City be liable for any loss

of profits on the resulting order or portion thereof so terminated. The rights and remedies of City provided in this

article shall not be exclusive and are in addition to any other rights and remedies provided by law or under resulting

order.

23. Fiscal Year - Obligation for payment of any contract beyond the current fiscal year end is contingent upon the

availability of funding from which payment can be made. No legal liability shall arise for payment beyond June 30

of the calendar year unless funds are made available for such performance.

24. Equal Opportunity - Contractor shall not discriminate, on the basis of a person’s race, religion, color, national

origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation or

any other prohibited basis under federal or state law, against any employee, applicant for employment,

subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs

provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and

local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment,

contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the

satisfaction of any positive obligations required of Contractor thereby.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract

Administrator or this Agreement.

25. Business License – The City of Antioch requires that any contractor doing business within the city limits must hold

a valid City of Antioch Business License prior to merchandise delivery (by vendor) or services provided.

26. Governing Law - This contract shall be construed and interpreted according to the laws of the State of California

with venue for any action under this Agreement in Contra Costa County, California.

27. Liabilities -- Contractor shall indemnify, save and hold harmless from and defend the City, its officers, agents and

employees, against any and all claims, costs, demands, causes of action, suits, losses, expense or liability arising

from, or alleged to have arisen, from any acts or omissions of Contractor, its agents, sub-contractors, officials or

employees, in connection with the execution of the work covered by this Agreement, as it may be amended, except

for the sole negligence or willful misconduct of City. This indemnification includes any claim that the materials or

equipment provided under this Agreement, or any tool, article or process used in manufacture of such tools or

equipment, constitutes an infringement of any patent issued by the United States. This entire indemnification

provision shall survive termination or cancellation of this Agreement.

28. Right to Audit -- The City of Antioch reserves the right to verify, by examination of vendors’ records, all invoiced

amounts when firm prices are not set forth in the purchase agreement.

29. Assignment -- In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is

accepted, it will assign to the purchasing body all rights, title and interest in and to all causes of action it may have

under Section 4 of the Clayton Act (1 5 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with

Section 16700) of part 2 of Division 7 of the Business and Professions Code), arising from the purchases of goods,

materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be

made and become effective at the time the purchasing body tenders final payment to the bidder.

30. Prevailing Wage - Where labor is required for public work as part of this contract, pursuant to the provisions of the

Labor Code of the State of California, contractors shall pay no less than the minimum wages established by the

Director of the Department of Industrial Relations of the State of California.

To the extent applicable, Contractor shall comply with the requirements of the California Labor Code including but

not limited to hours of labor, nondiscrimination, payroll records, apprentices, workers' compensation, and prevailing

wages.

No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem

wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work

under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work

by the Contractor or any subcontractor doing or contracting to do any part of the work. The appropriate

determination of the Director of the California Department of Industrial Relations shall be filed with, and available

for inspection, at the City offices. Contractor shall post, at each job site, a copy of the prevailing rate of per diem

wages. The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker

paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any

subcontractor under Contractor.

The City reserves the right to request and review the contractor’s payroll records in the form of certified payroll

records. In the event certified payroll records are requested, they are to be submitted via email to

bbrooks@antiochca.gov. Furthermore, Contractor is to submit two sets: one complete and one redacted of private

information [On the second copy the name, address and social security number of the individual employees must

be redacted (blacked out).]

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	659-0901-26A
Bid Title:	Backflow Apparatus and Parts
Category:	Public Works Bids
Status:	Open

Backflow Apparatus and Parts

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