Health Programs Global Leadership Meeting Design and Facilitation Technical Support

Request for Proposal: Consultant
Health Programs Global Leadership Meeting
Solicitation Title:
Design and Facilitation Technical Support
Solicitation Number: FY27-PRG-HP-001
Submit Questions and Proposal to: healthprograms_procurement@fhi360.org
Date of Issue of RFP: October 19, 2026
Date Consultant Questions Due: October 22, 2026
Date FHI 360 Responses Due: October 27, 2026
Date Proposals Due: November 4, 2026
Estimated Date Consultant Agreement
November 2026
Will Be Issued:
Anticipated Contract Term for
Approximately two (02) months
Consultancy:
Method of Submittal:
Submit proposals by email with all required documents attached in Microsoft Word or
PDF format.
Question and proposal submissions are required to include "FY27-PRG-HP-001" in the
e-mail subject line.
Quote Validity:
The applicant's proposed pricing must remain valid for 90 days from the proposal due
date, unless a different validity period is stated in an RFP addendum.
Eligible Entities:
This opportunity is open to independent consultants and companies (LLC or similar)
Mechanism Type:
This will be a level of effort (LOE) agreement with payment based upon actual LOE invoiced
with reimbursement for approved related budgeted expenses.
Background
FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so
that people everywhere can access the opportunities they need to lead full, healthy lives.
FHI 360 serves more than 60 countries and all U.S. states and territories.
Request for Proposals 1
RFP #: FY27-PRG-HP-001
October 2026

FHI 360's Health Programs department is planning a Global Leadership Meeting in January
2027 in Nairobi, Kenya that will bring together headquarters (HQ) leadership, country-
based project directors, and other key leaders to align strategic priorities, review program
performance, strengthen cross-organizational collaboration, and identify actions to
improve future department outcomes. Participants will travel from more than 50 countries.
To support the successful planning and execution of the meeting, FHI 360 seeks an
experienced individual (consultant) or organization (LLC or similar corporate entity) to
work with Health Programs leadership to lead the design, development, and facilitation of
the event. The successful entity will work closely with Health Programs HQ and country
leadership teams to ensure the meeting agenda reflects participant priorities, fosters
meaningful engagement, and results in clear outcomes and actionable next steps.
The successful entity should have demonstrated expertise in adult learning methodologies,
leadership meeting design, and executive facilitation. They are expected to leverage current
adult learning principles and evidence-based facilitation techniques to create an engaging,
highly participatory experience that promotes peer learning, problem-solving, reflection,
and action planning. They should be a dynamic facilitator capable of maintaining energy
and participant engagement throughout the meeting through interactive activities,
innovative facilitation approaches, and experiential learning methods. The meeting should
balance substantive strategic discussions with engaging formats that foster collaboration,
relationship-building, and an enjoyable participant experience.
The meeting is tentatively scheduled to take place in Nairobi, Kenya over the course of five
days in late January 2027. Interested entities should be able to travel internationally (if
based outside of Kenya).
Objective
The objective of this consultancy is to design and facilitate an interactive, results-oriented
global leadership meeting that aligns with organizational priorities and participant needs
while generating practical recommendations and commitments for future action.
Scope of Work
1. Meeting Objective Development
Objective: Establish and validate the purpose, goals, and desired outcomes of the Global
Leadership Meeting.
Activities
* Review relevant organizational strategies, planning documents, and meeting
background materials.
* Conduct consultations with headquarters and country leadership representatives to
identify priorities and expectations.
Request for Proposals 2
RFP #: FY27-PRG-HP-001
October 2026

* Define and refine meeting objectives, expected outputs, and success criteria.
* Develop recommendations for meeting structure, participant engagement
approaches, and facilitation methodologies.
Deliverables
* Summary of stakeholder consultations
* Finalized meeting objectives and expected outcomes
* Recommended meeting design approach
2. Agenda Design and Development
Objective: Develop a comprehensive meeting agenda aligned with the meeting
objectives and participate feedback.
Activities
* Collaborate with headquarters and country leaders to identify key meeting topics.
* Design an agenda that incorporates strategic discussions, project performance
reviews, peer learning, problem-solving sessions, and future planning.
* Develop session objectives, formats, and facilitation approaches that maximize
engagement and knowledge sharing.
* Revise and refine agenda drafts based on stakeholder feedback.
* Facilitate planning calls and agenda review sessions with leadership.
Deliverables
* Detailed meeting agenda
* Session objectives and facilitation approach for each session
3. Facilitation Planning and Meeting Preparation
Objective: Ensure meeting content, presenters, and facilitators are prepared for
successful meeting execution.
Activities
* Support session leads in refining content and presentations.
* Develop facilitation guides and session instructions.
* Advise on meeting flow, audience engagement techniques, and participant
interaction.
* Coordinate with logistics and planning teams regarding timing, room configurations,
and facilitation requirements.
* Conduct pre-meeting briefing sessions with presenters and session facilitators.
Deliverables
* Facilitation plan and facilitation guide
* Presenter and facilitator briefing materials
* Final facilitation run-of-show document
Request for Proposals 3
RFP #: FY27-PRG-HP-001
October 2026

4. Global Leadership Meeting Facilitation
Objective: Facilitate the leadership meeting and ensure achievement of desired
outcomes.
Activities
* Lead facilitation of plenary and group sessions.
* Guide discussions, promote participation, and manage time effectively.
* Support leadership in navigating strategic and operational discussions.
* Synthesize key themes and emerging recommendations throughout the meeting.
* Conduct daily debrief sessions with meeting organizers.
* Adjust facilitation approaches as needed to respond to participant feedback and
emerging priorities.
Deliverables
* Facilitated leadership meeting
* Daily summary notes and key observations
* Consolidated meeting outputs and action tracking framework
5. Meeting Summary and Follow-Up Support
Objective: Document key outcomes and support post-meeting follow-up activities.
Activities
* Review meeting notes and outputs.
* Summarize key decisions, recommendations, and action items.
* Develop a final meeting report.
* Present findings and recommendations to leadership.
Deliverables
* Final meeting summary report
* Action item tracker
Location and Travel Requirements
The meeting is currently planned to take place in Nairobi, Kenya. If the selected entity is
based outside of Kenya, they are expected to be able to travel to Kenya for the duration of
the meeting.
If applying as an independent consultant, FHI 360 will arrange travel directly for the
consultant. If applying as an LLC or the equivalent, the selected entity will be required to pay
for travel up front and will be reimbursed upon successful completion of the event. All travel
will be required to align with FHI 360's travel policy and procedures.
Request for Proposals 4
RFP #: FY27-PRG-HP-001
October 2026

Timeline and Address for Submission
Interested applicants should submit questions and proposals to
healthprograms_procurement@fhi360.org in alignment with the timeframe on the cover
page.
Qualifications
* Minimum 10 years of demonstrated experience designing and facilitating large
leadership meetings, retreats, or strategic planning workshops (either as an independent
consultant or as an organization).
* Demonstrated experience working with global, multicultural, and geographically
dispersed teams.
* Experience facilitating executive-level discussions and organizational planning
processes.
* Strong stakeholder engagement, consensus-building, and communication skills.
* Strong adult learning and interactive training expertise.
* Experience supporting international development, nonprofit, or donor-funded programs
preferred; experience supporting global health events an added advantage.
* Ability to synthesize complex discussions into actionable recommendations and practical
next steps.
* Ability to travel internationally (if based outside of Kenya).
* Ability to participate in planning meetings during United States eastern standard time
(UTC-5).
Evaluation Criteria
* Technical approach and understanding of the scope of work
* Relevant technical experience and past performance
* Qualifications of proposed consultant or team members
* Cost reasonableness
* References
Required Documentation
Proposals must include the following components:
* CV(s) with relevant experience of proposed team member(s) and updated to no less
than 3 months prior to submission of proposal.
* Technical proposal limited to three pages maximum (document shall summarize the
qualifications including relevant experience, outline of relevant adult learning
principles, proposed Level of Effort (LOE) for the SOW by each of the five sub-tasks
and proposed daily or hourly rate (daily rates assume an 8-hour workday)).
* Contact information of a minimum of two professional references relevant to the
SOW.
Future Consideration
Interested consultants may also submit their CV to FHI 360's global consultant database for
future opportunities outside of this RFP: Consult@FHI360
Request for Proposals 5
RFP #: FY27-PRG-HP-001
October 2026

FHI 360 Disclaimers
* FHI 360 may perform a background check on any selected consultant.
* FHI 360 may cancel this solicitation, reject any or all responses, or choose not to
issue an award.
* Issuance of this solicitation does not constitute an award commitment by FHI 360.
* FHI 360 may disqualify any offeror that fails to follow solicitation instructions.
* FHI 360 will not compensate offerors for costs incurred in preparing or submitting a
proposal.
* FHI 360 may make an award based on the initial evaluation of proposals without
further discussion.
* FHI 360 may award only part of the requested activities or issue multiple awards
based on solicitation requirements.
* FHI 360 may waive minor proposal deficiencies that can be corrected before award
determination, where doing so promotes competition.
* FHI 360's supplier and consultant terms and conditions are available here.
Request for Proposals 6
RFP #: FY27-PRG-HP-001
October 2026