On-Call Professional Surveying, Mapping, and Related Services

Location:	Colorado
Posted:	Nov 12, 2026
Due:	Dec 1, 2026
Agency:	City of Grand Junction
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

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Request for Proposal

RFP-6006-26-KF

On-Call Professional Surveying, Mapping, and

Related Services

Proposal Deadline

December 1, 2026, before 1:00 p.m. (Mountain Standard Time)

Electronic Submission Only

Proposals Must Be Submitted Exclusively Through

BidNet Direct® – Rocky Mountain E-Purchasing System (RMEPS)

????https://www.bidnetdirect.com/colorado/city-of-grand-junction

Important Notice

The City of Grand Junction does not control or administer vendor access to the BidNet®

Direct system. Proposers are solely responsible for ensuring a successful submission.

Technical assistance must be requested directly from BidNet at (800) 835-4603.

Virtual Solicitation Opening

All City solicitation openings will be conducted virtually.

For meeting access and participation details, refer to Section 1.9.

Purchasing Agent Contact

Kathleen Franklin

kathleenf@gjcity.org

970-244-1513

Table of Contents

Section 1.0. Administrative Information & Conditions for Submittal........................ 3

1.4. Purpose .................................................................................................... 3

1.5. Non-Mandatory Virtual Pre-Proposal Conference................................. 4

1.9. Proposal Submission and Solicitation Opening ................................... 5

Section 2.0. General Contract Terms and Conditions.............................................. 10

Section 3.0: Insurance Requirements ....................................................................... 21

Section 4.0: Specifications and Scope of Services.................................................. 25

4.10. Attachments ........................................................................................... 38

4.11. Online Resources .................................................................................. 38

4.12. Tentative Calendar of Events................................................................ 38

Event and Details at a Glance

Solicitation Issued/Posted

Non-Mandatory Pre-Proposal Conference

Inquiry Deadline

Date

November 2, 2026

November 12, 2026

November 16, 2026

Final Addendum Issued (if applicable)

Proposal Submission Deadline

Electronic submission via BidNet® Direct only, prior

to 1:00 p.m. MST.

Independent Evaluation of Proposals

Interviews (if required)

Notice of Intent to Award (Tentative)

Contract Execution

November 17, 2026

December 1, 2026

December 1-7, 2026

December 15-16, 2026

December 18, 2026

January 5, 2027

Section 5.0: Preparation and Submittal of Proposals .............................................. 40

Section 6.0. Evaluation Criteria and Factors ............................................................ 46

Section 7.0. Solicitation Response Form .................................................................. 53

Subcontractor Disclosure ................................................................................... 56

RFP-6006-26-KF

Page 2 of 56

Section 1.0. Administrative Information & Conditions for Submittal

1.1. Americans with Disabilities Act (ADA) Compliance Mandate: All documents,

forms, attachments, electronic content, and other materials submitted in response to

this Solicitation, as well as all deliverables, reports, presentations, websites,

applications, electronic documents, and other materials created, developed, or

provided under any resulting Contract, shall comply with the requirements of Colorado

House Bill 21-1110 (HB21-1110), including §§ 24-85-101, C.R.S., et seq., and the

Accessibility Standards for Individuals with a Disability adopted by the Colorado Office

of Information Technology pursuant to § 24-85-103(2.5), C.R.S.

All documents and electronic content shall conform to the State of Colorado's

accessibility standards, including compliance with Level AA of the current version of

the Web Content Accessibility Guidelines (WCAG), as adopted by the State.

1.2. Required Review: The Proposer is responsible for thoroughly reviewing all

Solicitation Documents and obtaining a complete understanding of the Scope of

Services, project requirements, conditions, instructions, and all applicable laws,

regulations, policies, and procurement requirements associated with this Solicitation.

Submission of a proposal shall constitute acknowledgment that the Proposer has

reviewed the Solicitation Documents and is capable of performing the Services as

specified.

1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado

(“City”). The Purchasing Agent responsible for this procurement is:

Kathleen Franklin

kathleenf@gjcity.org

Except as may be provided during any pre-proposal meeting or site visit conducted

by the City, all inquiries, concerns, clarifications, or communications regarding this

solicitation—including those related to the process, specifications, or Scope of

Services—shall be submitted in writing to the Purchasing Agent.

Communication with any other City employee or representative regarding this

solicitation may result in the disqualification of the Proposer’s submission.

1.4. Purpose

The City of Grand Junction, Colorado, is soliciting competitive proposals from

qualified Firms to provide on-call professional surveying, mapping, and related

Services in support of municipal projects and operations.

The City intends to award one or more Contracts by service category. Proposers may

submit for one or more categories. Services will be authorized on an as-needed basis,

with no guaranteed minimum amount of work or compensation.

A detailed description of the required Services, deliverables, and performance

expectations is provided in Section 4.0. All Services shall be performed in accordance

with the terms, conditions, and requirements set forth in this Solicitation and

incorporated into any resulting Contract.

RFP-6006-26-KF

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1.5. Non-Mandatory Virtual Pre-Proposal Conference

Prospective Proposers are encouraged to review the Solicitation, including the Scope

of Services, prior to attending the non-mandatory virtual pre-proposal conference. The

conference provides an opportunity to ask questions and obtain clarification regarding

the City's requirements and the Solicitation. It is not intended to replace a Proposer's

independent review of the Solicitation Documents.

Meeting Information

Date: November 12, 2026

Time: 10:00 a.m. MST

Platform: Virtual Microsoft Teams

Join Online:

https://teams.microsoft.com/meet/2953036664283390?p=1dY338OQb58Vx6AKvT

Meeting ID: 295 303 666 428 339 0

Passcode: kB7y4Uc6

Join by Phone:

+1 945-468-6551,,606075666# United States, Dallas

Phone Conference ID: 606 075 666#

Local Numbers: Find a local number

Important Information

• Attendance is encouraged but is not required to submit a Proposal.

• Statements, comments, questions, or responses provided during the pre-proposal

conference are for informational purposes only and shall not modify the

Solicitation.

• Only written Addenda issued by the City shall be considered official and binding.

• Proposers are solely responsible for monitoring the BidNet® solicitation page and

obtaining all Addenda issued by the City.

1.6. The City: The City will act by and through its authorized representative(s).

1.7. Compliance: By submitting a proposal, the Proposer acknowledges and agrees to

comply with all terms, conditions, requirements, and instructions contained in this

solicitation, including any modifications issued through addenda. If a Proposer

identifies any ambiguity, omission, or conflict within the solicitation documents that

might affect its understanding of the requirements, the Proposer shall request

clarification from the Purchasing Agent prior to the inquiry deadline. Failure to request

clarification shall not relieve the Proposer of its obligation to comply fully with the

requirements of the Contract.

1.8. Controlling Authority: The 2024 version of the City Procurement Policy is

controlling.

RFP-6006-26-KF

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1.9. Proposal Submission and Solicitation Opening

Proposers shall prepare and submit proposals in accordance with the requirements

outlined in Section 5.0, Preparation and Submittal of Proposals. All proposals

shall adhere to the formatting, content, and submission guidelines specified in that

section.

To participate in the public proposal opening, Proposers and interested parties may

refer to the virtual meeting information provided below:

Solicitation Opening: RFP-6006-26-KF

On-Call Professional Surveying, Mapping, and Related Services

Date: December 1, 2026

Time: 1:00 p.m. MST (America/Denver)

Please join the meeting from a computer, tablet, or smartphone:

????https://meet.goto.com/254083061

Or join the meeting by phone.

Access Code: 254-083-061

United States: +1 (408) 650-3123

To join from a video-conferencing room or system:

Meeting ID: 254-083-061

Dial in or type: 67.217.95.2 or inroomlink.goto.com

Or dial directly: 254083061@67.217.95.2 or 67.217.95.2##254083061

Get the app now and be ready when the meeting starts:

????https://meet.goto.com/install

1.10. Public Disclosure Notice: Pursuant to the Colorado Open Records Act (CORA), all

materials submitted in response to this solicitation shall be considered public records

and may be subject to public disclosure, except for information specifically designated

as confidential, proprietary, or trade secret by the Proposer, and only to the extent

permitted by law. Proposers shall comply with the confidential-material submission

requirements stated in Section 1.24.

Upon award and execution of a contract, the solicitation file, including all responsive

proposals, shall be available for public inspection in accordance with CORA and upon

receipt of an Open Records Request. This includes proposals submitted by the non-

awarded Proposer(s).

Public disclosure is also subject to the applicable provisions of CORA in the event the

solicitation or resulting project is canceled.

1.11. Public Disclosure Record: If the Proposer knows its employee(s) or subcontractors

have an immediate family relationship with a City employee or elected official, the

Proposer must provide the Purchasing Agent with the name(s) of that/those

RFP-6006-26-KF

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

On-Call Professional Surveying, Mapping, and Related Services

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See also