RFP/RFQ - 2026 Heavy Mechanical and Construction/Repair Service Agreement

Location:	Alabama
Posted:	Aug 3, 2026
Due:	Aug 12, 2026
Agency:	Alabama State
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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Alabama Port Authority

Requisition for Proposal and Qualifications

Project Name 2026 Heavy Mechanical and Construction/Repair Service Agreement

Project No. TBD Task No. TBD

To: Prospective Contractors

Please procure the following and deliver to the address below:

Date: July 2026

Delivery of Submittal:

Alabama Port Authority (APA)

(Instructions on Page 10)

Delivery of Performance of Work:

Alabama Port Authority (“Owner”)

All Terminals, Facilities, and Properties

Mobile, AL

DESCRIPTION OF WORK

HEAVY MECHANICAL AND CONSTRUCTION/REPAIR SERVICE AGREEMENT

The purpose of this requisition is to receive a proposal and qualifications from mechanical/structural

contractors, holding a current license from the State Licensing Board of Alabama for General

Contractors, with a classification being one of the following: H/RR: Heavy and Railroad, H/RR-S: Industrial

Projects, SC: Equipment and Machinery Installation, or M-S: Mechanical Installation.

This Service Contract will be for heavy mechanical, construction, maintenance, and repair services port-

wide (APA Terminals, Facilities, and Properties), including labor, tools, and equipment (all adequately

insured) on an hourly basis as necessary to assist Alabama Port Authority (APA) maintenance personnel

with various projects when authorized and at the discretion of the Owner. This service contract shall be

effective for one (1) year with an option for possible yearly renewal, but not-to-exceed four (4) renewals

totaling five (5) years. This shall be contingent upon mutual agreement by both the Owner and

Contractor. All yearly renewals must have written approval from both the Owner and Contractor.

This requisition submitted shall consist of two (2) separate components. The first is a Statement of

Qualifications (SOQ) and the second is a Proposal. The SOQ is intended to enable all Contractors to

demonstrate their qualifications to perform the scope of work, and to enable APA to evaluate those

qualifications.

Only submittals from licensed contractors with top qualifications, skilled crafts, a wide variety of

dependable equipment, in good working order, and a prior acceptable industrial work experience similar

in kind to that of the APA Bulk Division and the General Cargo & Intermodal Division will be accepted and

reviewed. However, the Owner reserves the right to waive this industrial work experience requirement

if, in the judgement of the Owner, the proposing Contractor can provide proof of similar acceptable

experience of with regard to quality, workmanship, equipment and personnel availability at a

comparable work site on a demand basis.

All contractors must have experience working with bulk handling equipment such as grab unloader

cranes, railcar dumpers, stacker reclaimers and conveyor systems. The Contractor must adequately

demonstrate this experience in their SOQ in the form of references, photos, reports, existing contracts,

etc. Further details regarding the SOQ can be found in the Submittal Notes section on page 10.

Form ENG-FR-003 R&P Template

Last Revised 1/31/12

Alabama Port Authority

Requisition for Proposal and Qualifications

Project Name 2026 Heavy Mechanical and Construction/Repair Service Agreement

Project No. TBD Task No. TBD

2|P a g e

Third parties and their services conducted on behalf of the Alabama Port Authority and/or at its locations

affect its business, operations, and reputation. It is essential that they perform in a manner that is

consistent and compatible with authorities having jurisdiction and Alabama Port Authority policies,

practices, objectives, expectations, and in accordance with contractual obligations.

All personnel, including third parties, conducting work activities at any Alabama Port Authority location

are required to show proof of successfully completing training pursuant the work performed and as

required by OSHA and/or authority having jurisdiction; personnel must have in their possession, and be

able to provide upon request, current proof of all training. In addition, the successful Contractor will be

required to meet with the Port’s Safety Department Representative to familiarize itself with and conform

to all Port safety requirements and procedures. The Contractor shall assign a General Foreman (Site

Superintendent) having responsibility for the day-to-day operations of the work and shall be the on-site

safety officer responsible for implementation of the Contractor's safety program unless another named

person is so assigned.

Third-party services are evaluated and selected using criteria that include an assessment of capabilities

to perform work in a safe and environmentally sound manner. At a minimum, these criteria will include:

• The Contractor (third-party) shall provide a copy of their Safety, Health, and Environmental

Management System Programs/Processes/Policies. Under this approach, the Contractors will

work to their own requirements once the Alabama Port Authority has reviewed and accepted

them.

• Personnel training records,

• Injury/Illness records

• Safety representative(s) contact information

• Citations (including OSHA, MHSA, EPA, etc.)

• Experience Modifier Rates (EMR)

• Insurance Documentation

• Performance Data (Total Recordable Incident Rate (TRIR), LTI, Fatality Data)

• Regulatory Required Written Programs (based on work scope)

• Monthly Workhours Reporting process

• Subcontractor Management program"

All contractors and third parties must also obtain APA credentials for all workers needed to perform the

required work along with the personnel needed for short notice callouts. See the Port Security -

Alabama Port Authority online for further details.

Please note that the APA is a full-time operating facility requiring coverage twenty-four (24) hours a day,

three hundred sixty-five (365) days a year, including nights, weekends and holidays. The Contractor shall

be required to cover all above-mentioned times. The Contractor will be responsible for providing

competent, skilled craftsmen, supervision, and all necessary equipment, including safety equipment

required to periodically assist/supplement APA maintenance crews with major or specialized

maintenance and replacement work tasks requiring a larger work force. The work outlined in this

“Requisition for Proposal and Qualifications” is periodic in nature and will fluctuate based on demand.

Form ENG-FR-003 R&P Template

Last Revised 1/31/12

Alabama Port Authority

Requisition for Proposal and Qualifications

Project Name 2026 Heavy Mechanical and Construction/Repair Service Agreement

Project No. TBD Task No. TBD

3|P a g e

Craftsman classifications required include the following: millwrights, iron workers, carpenters,

pipefitters, laborers, truck drivers, equipment operators, concrete masons, site managers, etc. All work

performed is subject to internal and/or external quality review.

No work may begin without authorization from port personnel. Routine scheduled work requires written

approval through a work order/purchase order (WO/PO) before starting. Unscheduled emergency work

may begin with verbal approval but must be followed by a written WO/PO within twenty‑four (24) hours.

Each work assignment will be issued on a demand basis with an individual project contract number or

work order and a not‑to‑exceed cost estimate. Both overtime (OT) and holiday work requires prior

approval.

Project Coordination Requirements (See Appendix A)

Compensation for labor and equipment use time will be made at proposal rates based on time sheets,

recorded and approved daily, with signature by the authorizing APA contact personnel. Craft skills and

supervisory workforce loading and equipment selection shall be based on job requirements.

Work will be performed in accordance with the Contractor’s standard hourly work week but will be

adjusted as necessary for pre-scheduled projects to avoid unnecessary overtime charges prior to

accumulation of a forty (40) hour work week. Again, overtime for routine scheduled projects will require

pre-approval before commencement of the work.

There will be an Owner/Contractor performance review held monthly. Meeting frequency is subject to

change at the Owner’s sole discretion.

Materials for all jobs may be provided by the APA when possible. Under normal circumstances, a

requisition of all materials required to complete a project will be given by the Contractor to the APA

contact person, who will process the necessary purchase orders (POs).

The maximum allowable Contract markup on invoice costs of Contractor reimbursable materials shall not

exceed five (5%) percent with the markup applicable to only the material cost portion and not the sales

taxes or delivery charges. In addition, Contractor furnished material will be reimbursed based upon the

actual quantities used. Any materials required to overcome a time sensitive situation shall be provided

by the Contractor with prior approval of APA contact person. All materials handled by the Contractor

shall be stored in a secure area.

A list of the necessary equipment to be provided by the Contractor is provided by the Owner in the

attachments with this “Requisition for Proposal and Qualifications”.

The proposed unit prices for all crafts and equipment shall include cost for insurance, office overhead,

project management, incidentals, crew truck(s), equipment fuel, equipment maintenance, and tools

(examples: cutting torches, saws, grinders, needle guns, pneumatic air tools, and any other tools under

an initial purchase cost of five hundred dollars $500.00.) Ancillary items such as portable toilets, hand

cleaner, rags, batteries, extension cords, helmets, hard hats, gloves, safety glasses, water cups, barricade

Form ENG-FR-003 R&P Template

Last Revised 1/31/12

Alabama Port Authority

Requisition for Proposal and Qualifications

Project Name 2026 Heavy Mechanical and Construction/Repair Service Agreement

Project No. TBD Task No. TBD

4|P a g e

tape, etc. are to be included in the cost of craft’s hourly rate and not billed separately to the job. The

cost of consumables such as welding rods, oxygen, acetylene, etc. shall be billed based on usage.

Proposed labor rates shall remain constant or fixed through the one (1) year Contract duration. The labor

rates quoted shall be for personnel classified as a Journeyman or First Class level except where any

Apprentice rate is requested. Contractors utilizing the multi-craft concept will be required to identify for

each worker a First Class specialty craft with all other craftwork being of apprentice level which will be

paid at 75% of the first class rate. No General Foreman charges will be permissible unless the facility

crew size exceeds five (5) men per facility. If more than one General Foreman is needed per facility it

must be approved the Owner. No labor allowance will be made for travel to and from the job site, or off-

site shop labor.

Proposed rates for equipment shall be fixed with no escalation for third party equipment due to

unavailability. As a rule, mobilization and demobilization of equipment shall be converted to a lump sum

amount equivalent to two hours’ time each way of the equipment rental rate, including applicable low

boy truck and driver, in accordance with the rate schedule in the “Contractor Equipment Proposal”.

Any third-party equipment rentals not covered in the “Contractor Equipment Proposal” must be pre-

approved by the Owner. The maximum allowable Contractor mark-up for rental equipment shall not

exceed 5% and shall be applied to the cost of the equipment only, excluding the rental tax, sales tax, fuel

charges or delivery charge portion of the invoice.

Qualified contractors shall also submit with their proposal, a schedule of their rates and classifications

showing the number of personnel in all crafts and skill levels and equipment with operating fuels

available through their company, identifying existing full time permanent personnel verses new hires,

available for the proposed work. Permanent personnel are defined as those who have been employed by

the Contractor for more than one (1) year.

The maximum rates allowable for equipment shall not exceed the published rates based on the latest

edition of the Rental Rate Blue Book for Construction Equipment. All rates quoted on an hourly or daily

basis shall be extended to a weekly rate not-to-exceed that of 3.5 days and a monthly rate not-to-exceed

that of three weeks. Extended use discounts for equipment shall be applicable to any continuous series

of individual projects regardless of locale on APA property.

Minimum insurance requirements for this Contract are as per the Owner’s attached standard entitled

“SECTION 40 - INDEMNIFICATION AND INSURANCE REQUIREMENTS”. Proof of insurance coverage must

be submitted in written form prior to the commencement of contract work.

See the Attached Proposal on the Following Pages:

For Purposes of evaluation only, an estimated quantitative scope of labor and equipment for a yearly

period is projected below. A prime factor in the analysis of the proposals will be the cumulative cost for

performing this scenario of work at the unit prices quoted per craft and equipment.

Form ENG-FR-003 R&P Template

Last Revised 1/31/12

Alabama Port Authority

Requisition for Proposal and Qualifications

Project Name 2026 Heavy Mechanical and Construction/Repair Service Agreement

Project No. TBD Task No. TBD

5|P a g e

Labor Proposal (Land)

The Vendor hereby agrees to perform the specified land work for the prices outlined in the following

schedule. The base hours listed may be increased or decreased during the Contract execution. In the event

the quantities change, the unit price shall apply. All items listed shall be performed in accordance with this

proposal and all referenced documents. A list of observed holidays must be included with the proposal.

Item

Base

Hrs

Craft

1 L 700 General Foreman (Site Superintendent)

2 L 600 Ironworker Foreman

3 L 400 Ironworker Lead

4 L 1,500 Ironworker w/qualified welding certificates

5 L 2,400 Ironworker Journeyman

6 L 2,100 Ironworker

7 L 100 Pipefitter Foreman

8 L 300 Pipefitter Lead

9 L 800 Pipefitter Journeyman

10 L 1,000 Pipefitter

11 L 100 Millwright Foreman

12 L 400 Millwright Lead

13 L 600 Millwright Journeyman

14 L 100 Millwright

15 L 900 Carpenters Foreman

16 L 100 Carpenters Lead

17 L 1,200 Carpenters Journeyman

18 L 2,200 Carpenters (Helper)

19 L 100 Cement Mason Foreman

20 L 300 Cement Mason Lead

21 L 100 Cement Mason Journeyman

22 L 350 Cement Mason

23 L 100 Labor Foreman

24 L 100 Labor Lead

25 L 200 Labor Journeyman

26 L 400 Labor

27 L 20 Electrician Foreman

28 L 20 Electrician Lead

29 L 20 Electrician Journeyman

30 L 20 Electrician

31 L 40 Truck Driver Foreman

32 L 40 Truck Driver Lead

Straight

Time (ST)

$_______

Over Time

(OT)

$_______

Holiday

Rate

$_______

Form ENG-FR-003 R&P Template

Last Revised 1/31/12

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP/RFQ - 2026 Heavy Mechanical and Construction/Repair Service Agreement

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