DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 Addendum 1

Location:	North Carolina
Posted:	Jul 9, 2026
Due:	Jul 14, 2026
Agency:	Division of Highways
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc)

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DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14

DN122231962 STANDARD PLANS SHEETS – ROADWAY.pdf

Doc. Type:
Plans
Description: DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
DN12231962 - INV.pdf

Doc. Type:
Invitation to Bid
Description: DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
DN12231962 ADD 1.pdf

Doc. Type:
Addendum
Description: DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
DN12231962 INDIVIDUAL PLAN SHEETS – ROADWAY.zip

Doc. Type:
Plans
Description: DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
DN12231962 PROPOSAL.pdf

Doc. Type:
Proposals
Description: DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC

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JOSH STEIN

GOVERNOR

July 9, 2026

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

DANIEL H. JOHNSON

SECRETARY

ADDENDUM # 1

Contract ID:

TIP:

Federal Aid:

WBS:

County:

Description:

DN12231962

N/A

State Funded

GMR14.CHE.1PT, GMR14.CHE.2PT, ETC...

Cherokee, Clay, Graham, Haywood, Henderson, Jackson, Macon,

Polk, Swain And Transylvania

ID/IQ Sign Services Along Various Segments Of Primary And

Secondary Routes In All Ten Counties Of Division 14

Letting Date:

July 14, 2026

Plan Holders

Content Summary: Pre-Bid Meeting Roster and Minutes

The above contract has experienced the following revisions:

1. Pre-Bid Meeting Roster (see attached)

2. Pre-Bid Meeting Minutes (see attached)

These revisions do not change bid items or the associated quantities.

There is no ebsx addenda file associated with this addendum.

Please insert this addendum letter and any attachments into the addendum section

of the proposal and sign the acknowledgment receipt of addendum form. Thank you

for your attention to this matter.

If you have any questions, please contact the Division Proposal Engineer at (828) 331-

5200.

Sincerely,

Mailing Address:

NC DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS - DIVISION 14

253 WEBSTER ROAD

SYLVA, NC 28779

Laura Greene

Assistant Division Proposal Engineer

Telephone: (828) 331-5200

Fax: (828) 331-5201

Customer Service: 1-877-368-4968

Location:

253 WEBSTER ROAD

SYLVA, NC 28779

Website: www.ncdot.gov

NORTH CAROLINA DEPARTMENT OF

TRANSPORTATION

DIVISION 14

Minutes of Pre-Bid Meeting

MEETING DETAILS

• Project / Contract: Sign IDIQ Contract (State & Federal Provisions)

• Meeting Date: July 6, 2026

• Contract IDs: DN12231961, DN12231962

• Meeting Time: 1:30 PM EDT

• Location: Division 14 Office / Conference Recording

• Chair / Facilitator: Daniel R. Olson (HDR)

• Purpose: Mandatory Pre-Bid Briefing & Compliance Review

1. Welcome & Administrative Opening

• Call to Order: The meeting was called to order at 1:30 PM by Daniel R. Olson.

• Recording Notification: Attendees were notified that the session was being recorded for

the strict purpose of compiling accurate meeting minutes.

• Roster Review: Attendance was documented via the official sign-in registry. It was

noted that while a phone registry is maintained, individual email addresses are not a

mandatory field on the baseline sign-in sheet.

2. Proposal Submission & Clerical Compliance Checklist

The Chair emphasized that this marks the third attempt to let this specific contract. Previous

iterations failed to advance due entirely to clerical and administrative errors during bid

submission. Bidders were strongly directed to utilize pages 6 and 7 ("Instruction to Bidders") as

a mandatory 14-point checklist.

Key submission mandates highlighted include:

• Complete Packages: Bidders must download and submit the entire proposal package.

• Addenda Acknowledgement: Any subsequent clarifications or questions will be

published formally as an addendum online. These addenda must be printed, signed, and

physically enclosed with the final bid package.

• Execution in Ink: All proposal sheet entries must be typed or executed in ink (computer

printouts are accepted as ink).

• Error Correction Protocol: Erroneous entries must not be scribbled out or altered.

Bidders must draw a single clean line through the error, initial beside it, and write the

corrected figure.

• Arithmetic Accuracy: Every line item requires a unit price and a calculated total.

Bidders are urged to utilize spreadsheet software (Excel) to prevent arithmetic errors,

which trigger immediate disqualification.

• Corporate Entity Alignment: Signature pages must align precisely with the bidding

entity's legal structure (e.g., specific forms for LLCs vs. Corporations).

• Separation of Signatures: The individual executing/submitting the bid cannot legally act

as the witness. The witness must be a separate individual.

• No Conditional Terms: Unauthorized additions, deletions, or conditional clauses will

result in an immediate rejection of the bid.

3. Key Contract Terms & Operational Changes

Department staff outlined critical operational adjustments, parameters, and structural updates for

the 2026 contract:

• Deadlines: Bids are due no later than July 14, 2026, at 2:00 PM.

• Timeline & Extensions: The date of availability is established as August 10, 2026. The

initial contract is valid for one year (ending August 9, 2027), with options for two (2)

subsequent one-year extensions upon mutual agreement.

• Funding Cap: Spending is capped at a maximum of $5,000,000 per fiscal year.

• MMS Terminology Shift: In compliance with federal guidelines, standard work

assignments are officially designated as Work Orders instead of "mobilizations." The

term "mobilization" is now strictly reserved for designated emergency field deployments.

• Turnaround Time: Contractors have a strict window of three (3) business days to

respond to, sign, and return a issued Work Order.

• Time Constraints: Deadlines for individual Work Orders will be structured reasonably

relative to the scope of work requested (e.g., large-scale overhead or layout projects will

receive proportional scheduling). Standard holiday and time restrictions apply unless

otherwise noted case-by-case.

4. Material & Line Item Adjustments

• Traffic Control Units: Traffic control units for multi-lane configurations have been

reverted back to an "Each" basis, moving away from the "Per Day" model utilized in

previous drafts.

• Sidewalk Item Omissions: Sidewalk-related line items have been removed from the

contract due to low projected volume. In the event of an ADA accessibility conflict in a

work zone, crews are expected to temporarily move equipment to allow pedestrians

safely through the zone rather than deploying standalone pedestrian traffic control.

• Square Tube Posts: Line items have been introduced for varying dimensions of square

tube posts. While traditional U-channel remains preferred for primary and secondary

roads due to local driving/soil conditions, square posts and surface mounts will be

utilized on concrete structural islands.

• Logo Signage: Bidders were reminded that logo signage operations have been largely

privatized; minimal volume should be anticipated on these lines outside of incidental

relocations.

• Quantity Volatility: Quantities provided in the IDIQ proposal sheets are fluid estimates

based on projected funding. Actual field assignments may fluctuate significantly, with a

noted possibility of an increased volume of Type A and overhead sign assignments

relative to baseline estimates.

5. Invoicing & Financial Controls

• Direct Invoicing: This contract does not operate as a standard TIP project where

quantities are automatically pulled. Contractors are required to submit formal, physical

invoices directly to the Division 14 office upon completion of work.

• Funding Stream Separation: Because single Work Orders often draw from blended

state and federal funding streams, contractors may be requested to provide itemized

invoice breakdowns by specific line item or geographic segment to facilitate accurate cost

allocation.

6. Question Window & Legal Restrictions

Following the adjournment of this meeting, NCDOT staff are legally barred from discussing the

terms of this contract directly with any prospective bidders.

• Inquiry Deadline: All further clarifying questions must be submitted via email by

tomorrow night (July 7, 2026) at midnight.

• Sole Point of Contact: All correspondence must go strictly to the Division 14 Contracts

Officer:

o Contact: Jeffrey Alspaugh

o Email: d14contracts@ncdot.gov

7. Adjournment

Hearing no immediate questions from the floor, the briefing was concluded. The meeting

adjourned at approximately 1:52 PM.

Minutes compiled by: Olson (HDR), Daniel R.

07/07/2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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DN12231962 (WBS GMR14.CHE.1PT, GMR14.CHE.2PT, Etc) ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 Addendum 1

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