REQUEST FOR PROPOSALS – JANITORIAL SERVICES PETERSBURG PUBLIC LIBRARY
| Location: | Alaska |
|---|---|
| Posted: | Mar 4, 2026 |
| Due: | Mar 17, 2026 |
| Agency: | Borough of Petersburg |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
REQUEST FOR PROPOSALS – JANITORIAL SERVICES PETERSBURG PUBLIC LIBRARY
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Tuesday, March 17, 2026 - 4:00pm
The Petersburg Borough is requesting sealed proposals for Janitorial Services at the Petersburg Public Library beginning April 1, 2026.
Proposals must be submitted in a sealed envelope marked “Library Janitorial RFP” and in accordance with the Request for Proposals document available from the Petersburg Public Library, PO Box 529, Petersburg, AK 99833, 907-772-3349, or by following the link below. Proposals submitted that do not meet the requirements outlined in the RFP may be rejected.
Sealed proposals will be received until 4:00 p.m., Tuesday, March 17, 2026, and will be opened and reviewed thereafter.
The Borough reserves the right to reject any or all proposals.
Supporting Documents
Attachment Preview
PETERSBURG BOROUGH
REQUEST FOR PROPOSALS
JANITORIAL SERVICES – PETERSBURG PUBLIC LIBRARY
The Petersburg Borough is seeking proposals for janitorial services at the Petersburg Public
Library beginning April 1, 2026.
Scope of Work
Services shall be performed at the Petersburg Public Library, including the lobby, arctic
entry, restrooms, teen room, children’s room, meeting rooms, staff areas, offices,
circulation desk, stack areas, and archive room.
Service Schedule
Cleaning shall be performed on Tuesday, Thursday, and Saturday, beginning one hour after
closing and completed prior to 7:00 a.m. the following morning.
Library public hours are:
• 11:00 a.m. – 4:00 p.m., Monday
• 11:00 a.m. – 8:00 p.m., Tuesday–Thursday
• 11:00 a.m. – 6:00 p.m., Friday and Saturday
The Contractor is responsible for securing the building upon completion of services.
Service Continuity
The Contractor is expected to provide consistent and reliable service throughout the term
of the contract. In the event of illness, vacation, or other absence, the Contractor shall
provide advance notice whenever possible and communicate with the Library Director
regarding coverage or scheduling adjustments. If coverage cannot be arranged, the
Contractor and Library Director will work together to determine an appropriate temporary
plan to maintain essential services.
Safety Reporting
The Contractor shall notify the Library Director of any observed safety concerns or unusual
conditions within the facility, including suspected hazardous materials, vandalism, or
property damage. Specific procedures related to safety reporting will be addressed in the
final contract.
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Regular Services
Waste & Recycling:
• Empty interior waste and recycling receptacles; replace liners as needed
• Dispose of trash in exterior receptacle
• Empty and maintain the exterior garbage can located at the main entrance, including
replacing liners and sanitizing as needed
Floors:
• Sweep and damp mop hard surface areas
• Vacuum carpets
• Spot clean carpeted areas as needed
• Clean chair mats and entry mats
Restrooms:
• Clean and disinfect toilets, urinals, and sinks
• Clean mirrors and fixtures
• Disinfect floors, partitions, and high-touch surfaces
• Refill paper products and soap dispensers
Kitchenettes (2):
• Clean and sanitize sinks, countertops, cupboards, and dispensers
General Cleaning:
• Wipe exposed work surfaces and counters
• Spot clean interior glass and entry doors
• Spot clean upholstered furniture as needed
• Remove visible cobwebs
Spot cleaning of carpets and upholstery is included as needed. Full carpet extraction or
deep steam cleaning services are not included unless separately negotiated.
Quarterly Services
• Wash all interior windows
• Clean display cases
• Clean blinds or curtains
• Wipe walls and remove visible spots and marks from walls and baseboards
• Dust window sills and tops of stack shelving
• Clean handrails
• Vacuum under movable furniture
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Supplies
The Library will provide toilet tissue, hand soap, dispenser paper towels, and garbage bags.
The Contractor shall provide all other cleaning supplies, tools, equipment, and cleaning
chemicals necessary to perform the work and shall notify the Library Director when
Borough-supplied items need to be reordered.
Storage and Safety
Cleaning supplies and equipment may be stored in a neat and orderly manner in the
designated janitor’s closet.
All cleaning agents shall be stored in sealed, properly labeled containers indicating their
contents. Safety Data Sheets (SDS) for all cleaning products used in the facility must be
readily available upon request.
Contract Term
The anticipated start date is April 1, 2026. The Borough reserves the right to adjust the start
date and timeline as necessary.
The Borough may terminate the contract with two (2) weeks written notice. The contractor
may terminate with thirty (30) days written notice.
Compensation
Proposals must include a proposed annual contract amount. Payments will be made
monthly.
Insurance Requirements
The selected contractor must provide:
• General Liability Insurance with a minimum combined limit of $2,000,000
• Petersburg Borough listed as Additional Insured
• Workers’ Compensation coverage as required by Alaska law (if applicable)
Proof of insurance is required prior to beginning work.
Walkthrough Opportunity
Interested proposers are encouraged to contact the Library Director to schedule a
walkthrough of the facility prior to submitting a proposal.
Proposal Requirements
A simple written proposal containing the information below is sufficient.
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Your proposal must include:
1. Name and contact information
2. Brief description of relevant cleaning experience
3. At least two references (include contact name and phone number)
4. Proposed annual contract amount
5. Indication of ability to meet insurance requirements
Proposals must be received by Tuesday, March 17, 2026, at 4:00 p.m.
Submit to:
Petersburg Public Library
PO Box 329
Petersburg, AK 99833
The Borough reserves the right to reject any or all proposals.
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