ELECTION NIGHT REPORTING WEB-BASED DISPLAY SOLUTION
| Location: | Pennsylvania |
|---|---|
| Posted: | Aug 3, 2026 |
| Due: | Aug 7, 2026 |
| Agency: | Venango County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
ELECTION NIGHT REPORTING WEB-BASED DISPLAY SOLUTION
|
| Category: | General Bids |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
FOR
ELECTION NIGHT REPORTING WEB-BASED DISPLAY SOLUTION
VENANGO COUNTY COMMISSIONERS
VENANGO COUNTY COURTHOUSE ANNEX
1174 ELK ST
FRANKLIN, PA 16323
TABLE OF CONTENTS
SUBJECT
TABLE OF CONTENTS
REQUEST FOR PROPOSALS – ADVERTISEMENT
I.
INTRODUCTION
II. SUBMISSION OF PROPOSALS
III. PROPOSAL REQUIREMENTS
IV. PROPOSAL REVIEW
V. TENTATIVE CONTRACT AWARD
VI. MODIFICATION OR WITHDRAWAL OF PROPOSALS
VII. CONFIDENTIAL/PROPRIETARY INFORMATION
VIII. REJECTION OF PROPOSALS
IX. AWARD CRITERIA
X. ADDENDA
XI. SCOPE OF WORK
XII. TECHNICAL REQUIREMENTS
XIII. PAYMENT
XIV. REQUIRED CONTENT
XV. SAMPLES OF WORK PRODUCT
XVI. INSURANCE
XVII. BONDS
XVIII. RFP TIMELINE
XVIX REFERENCES
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REQUEST FOR PROPOSALS
Notice is hereby given that the Board of Commissioners of the County of Venango,
Pennsylvania, is seeking sealed proposals for an Election Night Reporting Web-Based Display
Solution, until 4:00PM, on MONDAY, August 3, 2026, at the office of Dorothy Tawney, Chief
Clerk, located at:
VENANGO COUNTY COURTHOUSE
1174 ELK ST
FRANKLIN, PA 16323
At that time, proposals will be acknowledged but will not be read aloud nor any prices,
etc. disclosed. Proposals received after the proposal receipt deadline will not be accepted.
Proposals will be held in strict confidence until evaluated and reviewed, and a proposal is
accepted.
Copies of this Request for Proposal (RFP) will be available after 10:00AM, on MONDAY,
August 3, 2026, at the office of Dorothy Tawney, Chief Clerk, the aforementioned, Venango
County Courthouse.
All proposals must be submitted in the format required by this RFP. All timely submitted
proposals are valid for acceptance by the County of Venango and may not be withdrawn for a
period of ninety (90) days after the actual date of proposal submittal.
The County of Venango reserves the right to select for contract negotiations, the
proposal that is determined to be the most advantageous for the County of Venango, taking into
consideration all evaluation factors. Cost is not the sole determinative factor. This RFP may be
canceled, or any or all proposals may be rejected, in whole or in part, when it is the best interest
of the County of Venango.
COUNTY OF VENANGO
BOARD OF COMMISSIONERS
SAMUEL H. BREENE, CHAIRMAN
KENNETH J. BRYAN, COMMISSIONER
TIMOTHY M. HEFFERNAN, COMMISSIONER
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I.
INTRODUCTION
The Board of Commissioners of the County of Venango, Commonwealth of
Pennsylvania, is seeking sealed proposals for an Election Night Reporting Web-Based
Display Solution, for use by the Venango County Bureau of Elections, for an initial
contract term of three (3) years. The Board of Commissioners of the County of
Venango, after reviewing and evaluating all timely submitted proposals, will select the
proposal that they deem to have the best interest for the County of Venango, and will
award a contract to that proposer.
II. SUBMISSION OF PROPOSALS
Please submit two (2) copies of your proposal to Dorothy Tawney, Chief Clerk, located
at the Venango County Courthouse, 1174 Elk St, Franklin, PA 16323, no later than
4:00PM, on FRIDAY, August 7, 2026. At that time, all timely received proposals will be
acknowledged but will not be read aloud nor any prices, etc. disclosed. Proposals
received after the proposal receipt deadline will not be accepted.
All proposals MUST be submitted in hard copy either in person, via US Mail or another
mailing source (FED EX, UPS, etc.). Proposals that are emailed or faxed will not be
accepted. Regardless of the delivery method, the County of Venango assumes no
responsibility for not receiving proposals all parties should verify that their proposal has
been received prior to the proposal submission deadline. Mailed proposals will be
treated in every respect as though filed in person and will be subject to the same
requirements.
All proposals must be signed by a person authorized to commit the proposer to any and
all terms and conditions, as specified in this RFP.
All timely submitted proposals may be reviewed and evaluated by any person or firm
deemed necessary by the County of Venango.
All interested individuals submitting proposals, their partners, officers and staff are
banned from engaging in any and all practices, or making any promise or agreement,
that may in any way limit or restrict competition, or encourage or induce the County of
Venango to make a favorable selection.
All qualified persons, firms or proposers shall receive consideration without regard to
race, color, religious creed, ancestry, national origin, age, handicap status or gender.
The County of Venango is an equal opportunity employer. The successful proposer
MUST ensure that they conduct their business in a similar manner and not discriminate
as noted above.
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III. PROPOSAL REQUIREMENTS
A. Due Date
Two (2) copies of your proposal must be received and in the hands of Dorothy
Tawney, Chief Clerk, at the address set forth below, no later
than 4:00PM, on FRIDAY, August 7, 2026. One (1) proposal must be marked
as “ORIGINAL”.
B. Delivery Address
COMMISSIONERS OFFICE
ATTENTION: DOROTHY TAWNEY, CHIEF CLERK
VENANGO COUNTY COURTHOUSE
1174 ELK STREET
FRANKLIN, PA 16323
C. Packaging
Proposals must be sealed in an envelope and marked clearly with:
1. Company Name
2. RFP Title
3. RFP Submission Deadline (Date and Time)
D. Cover Sheet
To:
County of Venango
Attention: Dorothy Tawney, Chief Clerk
Date:
______________, 2026
Description: Response to RFP – Election Night Reporting Web-Based Display
Solution
From:
____________________________________________________
Company Name
____________________________________________________
Address
__________________________ _______________________
Phone Number
Email Address
Printed Name: ____________________________________________________
Signature:
____________________________________________________
Representative/Agent who is legally authorized to bind proposer
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