Administrative Support to the Governors Commission on AOD and Prevention Program

State of New Hampshire
Department of Health and Human Services
REQUEST FOR PROPOSALS
FOR
Administrative Support to the Governor's Commission on
Addiction, Treatment, and Prevention
RFP-2027-DBH-19-ADMIN
RELEASE DATE: February 27, 2026

New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
TABLE OF CONTENTS
1. PURPOSE AND OVERVIEW 3
2. STATEMENT OF WORK 5
3. SOLICITATION RESPONSE EVALUATION 6
4. SOLICITATION RESPONSE PROCESS 9
5. SOLICITATION RESPONSE SUBMISSION INSTRUCTIONS 10
6. SOLICITATION RESPONSE REQUIREMENTS 11
7. ADDITIONAL TERMS AND REQUIREMENTS 12
8. COMPLIANCE 16
9. APPENDICES TO THIS SOLICITATION 17
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
1. PURPOSE AND OVERVIEW
Introduction
The New Hampshire Department of Health and Human Services, Division for Behavioral
Health, Bureau of Drug and Alcohol Services (Department), is seeking responses to this
Request for Proposals ("Solicitation" or "RFP") from qualified Vendors to provide
comprehensive administrative and technical assistance support to the Governor's
Commission on Addiction, Treatment, and Prevention (Governor's Commission) and its
associated taskforces, subgroups, and statewide initiatives to ensure the effective functioning
of the Commission in accordance with RSA 12 J. This initiative will strengthen New
Hampshire's Alcohol and Other Drug (AOD) Continuum of Care and problem gambling
prevention by supporting the Commission's ability to guide, coordinate, and advance
statewide prevention, problem gambling prevention, treatment, and recovery efforts.
Individuals, families, and communities affected by substance misuse and problem gambling,
as well as the organizations that rely on the Governor's Commission leadership and
infrastructure to deliver effective, data-driven and public health informed services will benefit
from the services provided by the selected Vendor.
The Department anticipates awarding one (1) contract for the services in this Solicitation.
Key Information
The information in the table below is as anticipated by the Department and is subject to
change. Agreements are contingent upon the availability of funds, and/or approval by the
Governor and Executive Council.
Contract Effective Date Upon Governor and Executive Council approval.
Contract End Date June 30, 2027
Renewal Options The Department may extend contracted services for up to two (2)
additional years.
Funding for the resulting Up to $250,000
contracts is anticipated to
Vendors are advised this is not a low-cost award; however,
be approximately:
vendor cost proposals will be scored in accordance with
Subsection 3.4 below.
Funding Source The Department anticipates using General funds for resulting
contract.
Assistance Listing Number N/A
Award Name N/A
Match Requirements N/A
Point of Contact James Corbett, Contract Specialist
James.p.corbett@dhhs.nh.gov
603-271-9467
From the date of release of this solicitation until an award is made and announced regarding the
selection of a Vendor, all communication with personnel employed by or under contract with the
Department regarding this solicitation is prohibited unless first approved by the Point of Contact
listed above. Department employees have been directed not to hold conferences and/or
discussions concerning this solicitation with any potential contractor during the selection process,
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
unless otherwise authorized by the Point of Contact. Vendors may be disqualified for violating
this restriction on communications.
Interested vendors must read this entire solicitation and submit the required documents
in the specified manner. Vendors are responsible for reviewing the most updated
information related to this Solicitation before submitting responses.
Procurement Timetable
All times are according to Eastern Time. The Department reserves the right to modify
these dates and times at its sole discretion.
Item Action Date
1. S olicitation Released 2/27/2026
Letter of Intent Submission Deadline
2. 3/9/2026
(optional)
3/9/2026
3. V endor Questions Submission Deadline
12:00PM - Noon
Department Response to Questions
4. 3/23/2026
Published
4/3/2026
5. V endor Solicitation Response Due Date
12:00PM - Noon
Background
1.4.1. New Hampshire Department of Health and Human Services, Division for
Behavior Health
The mission of the NH Department of Health and Human Services (Department) is to
join communities and families in providing opportunities for citizens to achieve health
and independence. The Division for Behavioral Health (DBH) contributes to this mission,
in part, by providing resources that develop, support, and deliver substance misuse
prevention, early intervention, life-saving interventions, treatment and recovery support
services that are integrated with primary and behavioral health care.
The Department envisions a statewide prevention, early intervention, life-saving
interventions, treatment and recovery supports delivery system that meets the needs of
the individuals and families misusing substances and/or experiencing substance use
disorders (SUD), including, but not limited to care that is integrated with mental and
physical health services and coordinated with other social and community service
agencies to address the health for all individuals receiving services.
Pursuant to RSA 12-J, the state established the Governor's Commission on Addiction,
Treatment, and Prevention (Commission) to advise the Governor and legislature on the
development and coordination of effective, statewide responses to substance misuse
and problem gambling. The Commission provides strategic direction for New
Hampshire's Alcohol and Other Drug (AOD) Continuum of Care, encompassing
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
prevention, problem gambling prevention, treatment, and recovery services.
In order to fulfill its statutory duties, the Commission requires consistent administrative,
logistical, and technical assistance (TA) support. These functions ensure transparent
governance, regulatory compliance, accurate documentation, and effective stakeholder
engagement. The Department collaborates closely with the Commission to ensure the
necessary infrastructure is in place to sustain its operations and to strengthen the
statewide AOD Continuum of Care.
1.4.2. Objective
The objective of this initiative is to provide comprehensive administrative and technical
assistance services that enable the Governor's Commission on Addiction, Treatment,
and Prevention to fulfill its statutory responsibilities under RSA 12-J. The Commission
plays a central role in guiding and coordinating New Hampshire's Alcohol and Other
Drug (AOD) Continuum of Care and problem gambling prevention, yet its ability to
operate effectively depends on reliable administrative infrastructure, including meeting
coordination, preparation and publication of required reports, maintenance of
membership records, and ongoing updates to the Governor's Commission website.
Without dedicated support, the Governor's Commission faces challenges in
maintaining transparency, sustaining stakeholder engagement, and ensuring timely
compliance with statutory obligations. This procurement seeks to address those gaps
by strengthening the Commission's operational and administrative capacity so it can
focus on its core mission of advancing statewide prevention, treatment, and recovery
efforts for individuals, families, and communities affected by substance misuse.
2. STATEMENT OF WORK
Scope of Services - See Appendix A - Scope of Services
Mandatory Questions
2.2.1. In response to this solicitation, Vendors must respond to the Mandatory
Questions below, utilizing Appendix E Technical Responses to Mandatory
Questions.
Q1 Describe in detail your organization's ability to provide all services included in
Appendix A, Scope of Services, and meet all requirements in this Solicitation.
Include in your response:
a. How you will provide administrative and technical assistance to the
Governor's Commission on Addiction, Treatment, and Prevention, for a
range of programs related to New Hampshire Alcohol and Other Drugs
(AOD) Continuum of Care (CoC) System and problem gambling
prevention in accordance with RSA 12-J.
b. A proposed Work Plan including, but not limited to, all proposed
strategies, activities and/or deliverables, which key personnel will be
responsible for required activities and/or deliverables, a schedule and
timeline for completion of required activities and deliverables, and
measurable performance goals or indicators.
Q2 Describe your organization's experience regarding providing administrative
support, meeting logistics, technical assistance and consultation to state and/or
federal entities.
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
Q3 Describe your organization's capacity to perform the entire Scope of Services
included in Appendix A of this Solicitation. Provide your organization's staffing
plan within Appendix F - Program Staff List, and include:
a. An organizational chart including the number of full-time equivalent
staff (FTE).
b. Description of qualifications, curriculum vitae/resume, and /or
credentials for key personnel.
c. Description of qualifications, curriculum vitae/resumes, and/or credentials
for key personnel.
d. Any specialized staff training completed relevant to providing services
in this Solicitation.
Finance
2.3.1. Funding is anticipated to be available for the resulting contract(s) as follows:
State Fiscal Year
Funding Amount
(July 1 through June 30)
SFY27 July 1, 2026 - June 30, 2027 $250,000
TOTAL $250,000
2.3.2. Payment for services will be made on a monthly basis based on the approved
budgets, which will be included in the resulting contract. The selected Vendor
will be required to submit budgets for Department approval upon notification of
award.
2.3.3. The selected Vendor must complete and submit monthly invoices using a form
satisfactory to the Department to initiate and request payment in accordance with
the terms of the resulting contract.
2.3.4. Any portion of funding in the resulting contract supported with non-federal
funding, including General Funds or other non-federal funds, may be subject to
an indirect rate cap of 15% or the selected Vendor's NICRA, whichever is lower.
3. SOLICITATION RESPONSE EVALUATION
The Department will evaluate responses from Vendors based upon the criteria and
standards contained in this solicitation and by applying the points as set forth below,
which will be used to determine the overall highest scoring Vendor. Vendors are advised
that this is not a low-cost award.
TECHNICAL RESPONSE POSSIBLE SCORE
Ability/Work Plan (Q1) 275 Points
Experience/Knowledge (Q2) 175 Points
Capacity/Staffing (Q3) 250 Points
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
Technical Response - Total Possible Score 700 Points
COST PROPOSAL POSSIBLE SCORE
Vendor Budget Narrative Evaluation (See 3.3 below) 50 Points
Vendor Cost (see formula below) 250 Points
Cost Proposal - Total Possible Score 300 Points
MAXIMUM POSSIBLE SCORE 1000 Points
Preliminary Scoring of Technical Responses
3.2.1. The Department will establish an evaluation team. The evaluation team will
review the Technical Proposal and provide a preliminary score. Should a
Vendor fail to achieve a minimum of 400 points during the preliminary scoring,
it will receive no further consideration from the evaluation team and the Vendor's
Cost Proposal will remain unopened.
Scoring of Technical Proposals
3.3.1. Vendor Budget Narrative Evaluation: Vendors must complete Appendix G, Cost
Sheet, including a budget narrative explaining the specific line-item costs
included in Appendix G, Cost Sheet and their direct relationship to meeting the
objectives of this RFP. The Cost Sheet with Narrative will be scored based on
the following criteria.
3.3.2. Vendor Technical Responses will be scored based on the following criteria:
Question 1 0-91 Points 92-183 Points 184-275 Points
Vendor does not demonstrate Vendor somewhat Vendor mostly or fully
ability to perform scope of demonstrates ability to demonstrates ability to
services/meet Solicitation perform scope of perform scope of
requirements. Vendor does services/meet Solicitation services/meet solicitation
not include sufficient detail in requirements. Vendor requirements. Vendor
description of how services includes some detail in includes necessary detail in
will be conducted, and most description of how services description of how services
requirements are not will be conducted but some will be conducted and most
sufficiently addressed. requirements are not or all requirements are
Vendor's Work Plan does not sufficiently addressed. sufficiently addressed.
contain required detail/align Vendor's Work Plan contains Vendor's Work Plan contains
with Solicitation some required detail and required detail and mostly or
requirements. somewhat aligns with fully aligns with Solicitation
Solicitation requirements. requirements.
Question 2 0-58 Points 59-116 Points 117-175 Points
Vendor does not demonstrate Vendor somewhat Vendor mostly or fully
experience/knowledge demonstrates experience/ demonstrates experience/
necessary to perform scope knowledge necessary to knowledge necessary to
of services/meet Solicitation perform scope of perform scope of
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
requirements. services/meet Solicitation services/meet Solicitation
requirements. requirements.
Question 3 0-83 Points 84-166 Points 167--250 Points
Vendor staffing plan does not Vendor staffing plan does not Vendor staffing plan mostly
demonstrate capacity to demonstrate capacity to or fully demonstrates
perform scope of services/ perform scope of services/ capacity to perform scope of
meet Solicitation meet Solicitation services/meet Solicitation
requirements. requirements. requirements.
Scoring of Cost Proposals
3.4.1. Vendor Budget Narrative Evaluation: Vendors must complete Appendix G, Cost
Sheet, including a budget narrative explaining the specific line-item costs
included in Appendix G, Cost Sheet and their direct relationship to meeting the
objectives of this RFP. The Cost Sheet with Narrative will be scored based on
the following criteria.
0-16 Points 17-32 Points 33-50 Points
Relationship of costs
Relationship of costs relative
relative to the proposed Relationship of costs relative to
to the proposed services is
services is not understood. the proposed services is
mostly or fully understood.
Costs do not directly align somewhat understood. Costs
Costs mostly or fully align
with objectives, somewhat align with objectives
directly with objectives and
requirements, and/or and proposed services of the
proposed services of the
proposed services of the RFP.
RFP.
RFP.
3.4.2. Vendor Total Cost: The following formula will be used to assign points for
Vendor Proposed Cost:
Vendor's Cost Score = (Lowest Total Proposed Cost / Vendor's Total
Proposed Cost) x Maximum Number of Points for Vendor Cost.
For the purpose of this formula, the lowest proposed cost is defined
as the lowest total cost proposed by a Vendor in Appendix G,
Budget Sheet, that has not been disqualified and received the
minimum allowable points during preliminary scoring of technical
responses as specified above.
Fractions of points will be rounded up to the nearest whole number of
points.
*Example:
* Vendor A proposes $100,000
* Vendor B proposes $200,000
* Maximum Number of Points for Vendor Cost = 250 points.
Vendor B Cost Score:
($100,000/$200,000) x 250 = 125 Points
Rights of the Department in Evaluating Solicitation Responses
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
3.5.1. The Department reserves the right, at its sole discretion, to:
3.5.1.1. Make independent investigations in evaluating solicitation responses;
3.5.1.2. Request additional information to clarify elements of a proposal;
3.5.1.3. Waive minor or immaterial deviations from the solicitation and contract
requirements, if determined to be in the best interest of the State;
3.5.1.4. Omit any planned evaluation step if, in the Department's view, the step
is not needed;
3.5.1.5. Reject any and all solicitation responses in whole or in part at any time;
and
3.5.1.6. Open contract discussions with the second highest scoring vendor and
so on, if the Department is unable to reach an agreement on contract
terms with the highest scoring vendor(s).
4. SOLICITATION RESPONSE PROCESS
Letter of Intent
4.1.1. A Letter of Intent to submit a response to this solicitation is optional.
4.1.2. Receipt of the Letter of Intent by Department will be required to receive
electronic notification of any addenda published to amend this solicitation.
4.1.3. The Letter of Intent must be transmitted by email to the Contract Specialist
identified in Subsection 1.2 and include the name, telephone number, mailing
address and email address of the Vendor's designated contact as specified in
Appendix D, Transmittal Letter and Vendor Information. Notwithstanding the
Letter of Intent, Vendors remain responsible for reviewing the most
updated information related to this solicitation before submitting a
response.
Solicitation Amendment
4.2.1. The Department reserves the right to amend this Solicitation by publishing any
addenda, as it deems appropriate, on the Department's website
(https://www.dhhs.nh.gov/doing-business-dhhs/contracts-procurement-
opportunities) prior to the Submission Deadline on its own initiative or in
response to issues raised through Vendor Questions submitted by the date
specified in Subsection 1.3, Procurement Timetable. In the event that an
addendum is published, the Department, at its sole discretion, may extend the
Submission Deadline.
Questions and Answers
4.3.1. Vendors' Questions
4.3.1.1. All questions about this Solicitation including, but not limited to,
requests for clarification, additional information or any changes to the
Solicitation must be made in writing, by email only, citing the Solicitation
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New Hampshire Department of Health and Human Services
Administrative Support to the Governor's Commission on Addiction, Treatment, and
Prevention
page number and part or subpart, and submitted to the Contract
Specialist identified in Subsection 1.2. The Department may
consolidate or paraphrase questions for efficiency and clarity.
Questions that are not understood will not be answered. Statements
that are not questions will not receive a response.
4.3.1.2. The questions must be submitted by email; however, the Department
assumes no liability for ensuring accurate and complete email
transmissions.
4.3.1.3. Questions must be received by the Department by the Vendor
Questions Submission Deadline specified in Subsection 1.3,
Procurement Timetable.
4.3.2. Department Responses
4.3.2.1. The Department intends to issue responses to properly submitted
questions by the date specified in Subsection 1.3, Procurement
Timetable. This date may be subject to change at the Department's
discretion. All oral answers given are non-binding. Written answers to
questions received will be posted on the Department's website
(https://www.dhhs.nh.gov/doing-business-dhhs/contracts-
procurement-opportunities). This date may be subject to change at the
Department's discretion.
4.3.3. Exceptions
4.3.3.1. The Department will require the successful Vendor to execute a
contract using the Form P-37, General Provisions and Standard
Exhibits, which are attached as Appendix B. To the extent that a Vendor
believes that exceptions to Appendix B will be necessary for the Vendor
to enter into a contract, the Vendor must request those exceptions by
the Vendor Questions Submission Deadline in Subsection 1.3. Vendors
may not request exceptions to the Scope of Services or any other
sections of this Solicitation.
4.3.3.2. The Department will review requested exceptions and accept, reject or
note that it is open to negotiation of the proposed exception at its sole
discretion in its response to Vendor questions.
4.3.3.3. Any exceptions to the standard form contract and exhibits that are not
raised by a Vendor by the Vendor Questions Submission Deadline may
not be considered. In no event is a Vendor to submit its own
standard contract terms and conditions as a replacement for the
Department's terms in response to this Solicitation.
5. SOLICITATION RESPONSE SUBMISSION INSTRUCTIONS
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