Trailer Mounted Portable Air Compressors

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID
FOR
TRAILER MOUNTED PORTABLE AIR COMPRESSORS
124-26
DUE DATE: 4/13/2026 11:30 AM (EASTERN TIME)
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Bidder Initials:_______
Date:_________

Table of Contents
1. PURPOSE: ............................................................................................................................................. 3
2. INSTRUCTIONS TO VENDOR: .......................................................................................................... 3
3. BID SUBMITTAL:................................................................................................................................. 3
4. BID INQUIRIES: ................................................................................................................................... 3
5. BID DUE DATE: .................................................................................................................................... 3
6. ADDENDA: ........................................................................................................................................... 3
7. TIMELINE: ............................................................................................................................................ 3
8. GOVERNING TERMS AND CONDITIONS: ...................................................................................... 4
9. NON-EXCLUSIVE CONTRACT: ........................................................................................................ 4
10. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: .................................................. 4
11. VENDOR CERTIFICATIONS: .............................................................................................................. 5
12. VENDOR RESPONSIBILITY: .............................................................................................................. 5
13. WARRANTY REQUIREMENTS: ......................................................................................................... 5
14. BID PRICES: ......................................................................................................................................... 5
15. AUDITS AND ACCOUNTING: ............................................................................................................ 6
16. terms of PAYMENT: .............................................................................................................................. 6
17. INVOICING: .......................................................................................................................................... 6
18. AWARD: ................................................................................................................................................. 6
19. BID RESULTS: ...................................................................................................................................... 6
20. TERMINATION: .................................................................................................................................... 6
21. F.O.B.: .................................................................................................................................................... 6
22. RETURNED GOODS: ........................................................................................................................... 7
23. SPECIFICATION COMPLIANCE: ....................................................................................................... 7
24. SPECIFICATIONS: ................................................................................................................................ 7
25. ENVIRONMENTALLY FRIENDLY PRODUCTS: .............................................................................. 7
26. OFFER: .................................................................................................................................................. 8
27. DELIVERY TIME: ................................................................................................................................. 8
28. ATTACHMENTS: .................................................................................................................................. 8
29. VENDOR CONTACT INFORMATION: .............................................................................................. 8
30. Note: To be considered, BID TRANSMITTAL LETTER shall be signed in the space provided. ........ 8
31. The Bid Opening is open to the public online at the following: ............................................................. 8
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER ...................................................................... 9
GENERAL TERMS AND CONDITIONS ................................................................................................. 10
CONTRACT TERMS AND CONDITIONS .............................................................................................. 11
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Bidder Initials:_______
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract in the form of a purchase order, for supplying the
State of New Hampshire with the item(s) indicated in the "Offer" section of this bid invitation, in accordance
with the requirements of this bid invitation and any resulting order. This shall be a one-time order with
delivery required to the location indicated in the F.O.B. section of this bid invitation.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section
(detailed information on how to fill out the pricing information can be found in the "Offer" section); complete
the "Vendor Contact Information" section; and finally, fill out, and sign the transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form, or an exact copy shall be typed or clearly printed in ink and shall be
received on or before the date and time specified in paragraph 7 of this bid under "Bid closing". Interested
parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY
THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to
commit their organization to the Terms and Conditions of this bid and shall be received in writing at the
Bureau of Purchase and Property no later than 4:00 PM on the date listed in paragraph 7. Questions shall not
be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit
questions verbally or in writing to any other State entity or State personnel shall be found in violation of this
part and may be found non-compliant.
4.2. Questions shall be submitted by email to Lincoln Adams at Lincoln.J.Adams@DAS.NH.Gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be
marked as "Late" and shall not be considered in the evaluation process.
5.2. All bid submissions shall be treated as firm offers to remain valid for acceptance for a period of one hundred
eighty (180) days from the bid due date. The transmittal of a vendor's response or bid submission to any State
agency or office other than the Department of Administrative Services (DAS), Bureau of Purchase and
Property may be grounds for disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date,
the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and
periodically prior to the RFB closing, check the site for any addenda or other materials that may have been
issued affecting the bid. The web site address is https://das.nh.gov/Purchasing/vendorresources.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,
consider the dates below a "no later than" date.
Bid Solicitation distributed on or by: 3/30/2026
Last day for questions, clarifications, and/or requested changes to bid: 4/8/2026
States response to questions, clarifications, and/or requested changes to bid: 4/9/2026
Bid Closing (Eastern Time): 4/13/2026 11:30 AM
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8. GOVERNING TERMS AND CONDITIONS:
8.1. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to
these terms and conditions.
8.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until
a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
8.4. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART
HEREOF.
9. NON-EXCLUSIVE CONTRACT:
9.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its
discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this
procurement or make an award by item, part or portion of an item, group of items, or total Proposal.
10. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
10.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance
with the provisions of NH RSA 21-G:37.
10.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5,
IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential
shall be clearly designated in the following manner:
10.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of
the full and complete document, fully redacting those portions by blacking them out and shall note on
the applicable page or pages of the document that the redacted portion or portions are stamped or
otherwise marked with the notation "confidential." Use of any other term or method, such as stating that a
document or portion thereof is "proprietary", "not for public use", or "for client's use only", is not acceptable.
In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point
of contact on Page one (1) of this document, the identified information considered to be confidential must be
accompanied by a separate letter stating the rationale for each item designated as confidential. In other words,
the letter must specifically state why and under what legal authority each redaction has been made.
Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by
failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the
manner required by these instructions, or by including redactions which are contrary to these instructions or
operative law may be rejected by the State as not conforming to the requirements of the bid or proposal.
Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor
honored by the State. Marking an entire bid, proposal, attachment or full sections thereof confidential without
taking into consideration the public's right to know shall neither be accepted nor honored by the State.
10.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject
to public disclosure REGARDLESS of whether or not marked as confidential.
10.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal,
the State will assess what information it believes is subject to release; notify the Bidder that the request has
been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the
Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder
must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior
Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested
information.
10.6. By submitting a proposal, Bidders acknowledge and agree that:
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Bidder Initials:_______
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10.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked
as confidential and/or which have not been specifically explained in the letter to the person identified
as the point of contact for this RFB;
10.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must
conduct an independent analysis to assess the confidentiality of the information submitted in your
proposal; and
10.6.3. The State may, unless otherwise prohibited by court order, release the information on the date
specified in the notice described above without any liability to a Bidder.
11. VENDOR CERTIFICATIONS:
11.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New
Hampshire.
11.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shall have a
completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://das.nh.gov/purchasing/vendorresources.aspx.
12. VENDOR RESPONSIBILITY:
12.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and
any resulting contract. It is a prospective Vendor's responsibility to access our website to determine any bid
invitation under which they wish to participate. It is also the Vendor(s)'s responsibility to access our website
for any posted addendum.
12.2. All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website
at: https://das.nh.gov/purchasing/vendorresources.aspx.
12.3. The website is updated several times per day; it is the responsibility of the prospective Vendor(s) to access the
website frequently to ensure no bidding opportunity or addenda is overlooked.
12.4. It is the prospective Vendor's responsibility to forward a signed copy (if the form has a signature block) of any
addenda to the Bureau of Purchase and Property with the bid response.
12.5. In preparation of your bid response, you shall:
12.5.1. Complete the pricing information in the "Offer" section; and
12.5.2. You may include quote separately, but the OFFER SECTION MUST be completed for compliant
acceptance.
12.5.3. Complete all other required information on your offer (if applicable); and
12.5.4. Complete the "Vendor Contact Information" section; and
12.5.5. Complete the company information on the "Transmittal Letter" page, and sign under penalty of
unsworn falsification in the space provided on that page.
13. WARRANTY REQUIREMENTS:
13.1. Successful Vendor shall be required to warranty all of the equipment/item awarded to Vendor for a period of
not less than one (1) year or the manufacturer's standard period of time, whichever is greater, from the date the
items are received, inspected and accepted by the State of New Hampshire. The warranty shall cover 100% of
all parts, shipping, labor, travel, lodging and expenses.
14. BID PRICES:
14.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery
and all other costs required by this bid invitation. Special charges, surcharges (including credit card
transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and
all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be
F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock
or other designated point as specified in this contract or subsequent purchase orders without additional charge.
Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during
receiving hours.
14.2. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor".
14.3. Price decreases shall become effective immediately as they become effective to the general trade or the
Vendor's best/preferred customer.
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Bidder Initials:_______
Date:_________

15. AUDITS AND ACCOUNTING:
15.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all
records for the purpose of determining compliance with the terms and conditions of this bid invitation and in
determining the award and for monitoring any resulting contract.
16. TERMS OF PAYMENT:
16.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all
items have been delivered, inspected, and accepted by the agency, whichever is later.
16.2. Payments shall be made via ACH unless otherwise specified by the State of New Hampshire. Use the following
link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm.
17. INVOICING:
17.1. Itemized invoices shall be submitted to Bureau26@dot.nh.gov after delivery of the products and include the
following at a minimum:
17.1.1. State of NH purchase order (PO) number
17.1.2. State of NH ordering agency information
17.1.2.1. Name and contact information of ordering individual
17.1.2.2. Name of ordering state agency / department
17.1.2.3. Address of ordering state agency / department
17.1.2.4. Name and contact information of ordering state agency accounts payable office
17.1.3. Date of purchase
17.1.4. Date of delivery
17.1.5. Vendor order number
17.1.6. Vendor account representative name and contact information
17.1.7. Product description, quantity ordered, quantity delivered, unit price, total price for payment
17.2. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all
items have been delivered, inspected, and accepted by the agency, whichever is later.
18. AWARD:
18.1. The award shall be made to one Vendor meeting the criteria established in this RFB and providing the lowest
cost in total. You must bid on all items to be considered. The State reserves the right to reject any or all bids or
any part thereof and add/delete items/locations to the contract. The award shall be, in the form of a State of
New Hampshire Contract in the form of a purchase order.
18.2. Successful Vendor shall not be allowed to require any other type of purchase order, nor shall the successful
Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire
personnel.
19. BID RESULTS:
19.1. Bid results may be viewed when available, once the award has been made, on our web site only at:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
19.2. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public to the above website. In lieu of in person public bid openings the State shall conduct openings via
electronic means until further notice.
20. TERMINATION:
20.1. The State of New Hampshire shall have the right to terminate the purchase contract at any time by giving the
successful Vendor a thirty (30) day written notice.
21. F.O.B.:
21.1. The F.O.B. shall be destination to the following delivery point (included in the price bid), which means
delivered to a state agency's receiving dock or other designated point as specified in this bid or subsequent
purchase orders without additional charge:
33 Smokey Bear Blvd,
Concord, NH 03301
Please contact Levi Byers 48 Hours prior to any delivery
Levi Byers 603-419-9694 Levi.D.Byers@dot.nh.gov
FOR QUESTIONS PERTAINING TO THIS BID PLEASE SEE PARAGRAPH 4.
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Bidder Initials:_______
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21.2. Requisition No.: 256405
22. RETURNED GOODS:
22.1. The successful Vendor shall resolve all order and invoice discrepancies within five business days from
notification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked
up by the successful Vendor within ten business days of notification with no restocking or freight charges and
shall be replaced with specified products or the agency shall be refunded/credited for the full purchase price.
Unauthorized substitutions for any products are not allowed.
22.2. The signature of state personnel on shipping documents shall signify the receipt but not the acceptance of the
shipment signed for.
23. SPECIFICATION COMPLIANCE:
23.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall
be the sole determining factor of what meets or exceeds the required specifications.
23.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all
equipment/items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be
used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed
anywhere for evaluation purposes.
23.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You
may bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated
and you shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum
standards. Items that do not meet the minimum standards shall not be accepted. Product literature and
specifications MUST be enclosed.
24. SPECIFICATIONS:
24.1. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as
outlined herein.
24.2. Please see ATTACHMENT 1 SPECIFICATIONS
Vendors shall provide material safety data sheets with the delivery of any and all products covered by RSA
277-A, the "Worker's Right to Know Act."
25. ENVIRONMENTALLY FRIENDLY PRODUCTS:
25.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation
to put into practice the interdependent principles of waste reduction, recycling, and recycled products
purchasing. Contractors should supply environmentally preferable materials that meet performance
requirements wherever practical in the fulfillment of this regulation. Environmentally preferable products and
services have characteristics that include, but are not limited to, the following:
25.1.1. Energy or water efficient
25.1.2. Reusable
25.1.3. Recyclable
25.1.4. Contains postconsumer recycled materials
25.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal
25.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoLogo, etc.)
25.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission's Green
Marketing Guidelines and provide proper certification or detailed information on environmental benefits,
durability, and recyclable properties as an attachment with their bid submission.
25.3. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health
concerns. Contractors must notify the State if a product contains mercury and/or PFAS.
25.4. To promote fuel efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a
SmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport
partners can be found here: https://www.epa.gov/smartway/smartway-partner-list.
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Bidder Initials:_______
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26. OFFER:
26.1. The bidder offers to sell to the state of New Hampshire the commodities or services indicated at the price or
prices quoted and in compliance with the requirements and specifications of the bid. Quotes in lieu of a
completed offer sheet will not be accepted.
26.2. If product(s) listed are not environmentally sustainable, the bidder shall list the closest sustainable alternative
to the item(s) listed in this bid.
QTY UNIT DESCRIPTION UNIT COST EXTENDED TOTAL COST
Air Compressors
(Per Specifications in Attachment 1)
4 EA $ $
Product literature and specifications
MUST be enclosed.
26.3. Please provide the MFG/MAKE/MODEL:
_________________________________________________________________________________________
_________________________________________________________________________________________
27. DELIVERY TIME:
27.1. Successful Vendor agrees to complete delivery of items within 90 days after receipt of Purchase Order or
sooner to location noted on paragraph 21 FOB. Prices offered shall include all products and delivery costs.
28. ATTACHMENTS:
28.1. The following attachments are an integral part of this bid invitation:
28.1.1. Attachment 1: SPECIFICATIONS
29. VENDOR CONTACT INFORMATION:
29.1. Please provide contact information below for a person knowledgeable of and who can answer questions
regarding this bid response.
__________________________________________ _________________________ ____________________________
Contact Person Local Telephone Number Toll Free Telephone Number
______________________________________________ __________________________________________________
E-mail Address Company Website
______________________________________________ __________________________________________________
Vendor Company Name Vendor Address
__________________________________ ____________________________
Vendor Number (provided by State of NH) DUNS and/or SAM.GOV Number
30. NOTE: TO BE CONSIDERED, BID TRANSMITTAL LETTER SHALL BE SIGNED IN THE SPACE
PROVIDED.
31. THE BID OPENING IS OPEN TO THE PUBLIC ONLINE AT THE FOLLOWING:
________________________________________________________________________________
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________________________________________________________________________________
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Bidder Initials:_______
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STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER
State of New Hampshire Date: 3/30/2026
Division of Procurement and Support Services Bid No.: 124-26
Bureau of Purchase and Property Date of Bid Closing: 4/13/2026
25 Capitol Street, Room 102, State House Annex Time of Bid Closing: 11:30 AM (ET)
Concord, NH 03301-6398
PLEASE EMAIL ANY QUESTIONS REGARDING THIS BID TO LINCOLN ADAMS AT LINCOLN.J.ADAMS@DAS.NH.GOV.
EMAIL YOUR BID TO: NH.PURCHASING@DAS.NH.GOV.
BID INVITATION FOR TRAILER MOUNTED PORTABLE AIR COMPRESSORS
[Insert name of signor] _____________________________, on behalf of ___________________________________________ [insert name of entity
submitting bid (collectively referred to as "Vendor") hereby submits an offer as contained in the written bid submitted herewith ("Bid") to the State
of New Hampshire in response to BID 124-26 at the price(s) quoted herein in complete accordance with the bid.
Vendor attests to the fact that:
1. The Vendor has reviewed and agreed to be bound by the Bid.
2. The Vendor has not altered any of the language or other provisions contained in the Bid document.
3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above.
4. The prices Vendor has quoted in the Bid were established without collusion with other vendors.
5. The Vendor has read and fully understands this Bid.
6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or
principal officers (principal officers refers to individuals with management responsibility for the entity or association):
a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or
county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;
b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;
c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document
submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation;
d. Is currently debarred from performing work on any project of the federal government or the government of any state;
e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state;
f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency,
board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency,
board, or commission is charged with implementing;
g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any
other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled;
h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;
i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this
section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or
j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year.
This document shall be signed by a person who is authorized to legally obligate the responding vendor. A signature on this document indicates that
all State of New Hampshire terms and conditions are accepted by the responding vendor and that any and all other terms and conditions submitted by
the responding vendor are null and void, even if such terms and conditions have terminology to the contrary. The responding vendor shall also be
subject to State of New Hampshire terms and conditions as stated on the reverse of the purchase order.
Authorized Signor's Signature _________________________________ Authorized Signor's Title _____________________________________
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Bidder Initials:_______
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GENERAL TERMS AND CONDITIONS
NATURE OF, AND ELIGIBILITY TO RESPOND. This bid invitation is submitted in accordance with Chapter 21-1, and rules promulgated
thereunder, and constitutes a firm and binding offer. A bid may not be withdrawn unless permission is obtained from the Bureau of Purchase and
Property.
Bids may be issued only by the Bureau of Purchase and Property and are not transferable.
SAMPLES AND DEMONSTRATIONS. When samples are required they must be submitted free of costs and will not be returned. Items left for
demonstration or evaluation purposes shall be delivered and installed free of charge and shall be removed at no cost to the State. Demonstration units
shall not be offered to the State as new equipment.
BIDS. Bids must be received at the Bureau of Purchase and Property before the date and time specified for the closing. Bids must be submitted on
this bid form or exact copies and must be typed or clearly printed in ink. Corrections must be initialed. Bids are to be made less Federal Excise Tax
and no charge for handling unless required by law.
SPECIFICATIONS. Vendors must submit on items as specified. Proposed changes must be submitted in writing and received at the Bureau of
Purchase and Property at least five (5) business days prior to the bid closing. Vendors shall be notified in writing if any changes to the specifications
are made.
AWARD. The award will be made to the responsible Vendor submitting a conforming bid meeting specifications at the lowest cost unless other
criteria are noted in the bid. Unless otherwise noted, the award may be made by individual items.
If there is a discrepancy between the unit price and the extension, the unit price will prevail.
When identical low bids are received the award will be made in accordance with the Administrative Rules.
Discounts will not be considered in making award but may be offered on the Invoice for earlier payment and will be applicable on the date of
completion of delivery or receipt of Invoice, whichever is later. On orders specifying split deliveries, discounts will apply on the basis of each
delivery or receipt of Invoice, whichever is later.
PATENT INFRINGEMENT. Any responding vendor who has reason to believe that any other responding vendor will violate a patent should such
responding vendor be awarded the contract shall set forth in writing, prior to the date and time of closing, the grounds for his belief and a detailed
description of the patent.
ASSIGNMENT PROVISION. The responding vendor hereby agrees to assign all causes of action that it may acquire under the antitrust laws of
New Hampshire and the United States as the result of conspiracies, combinations, or contracts in restraint of trade which materially affect the price of
goods or services obtained by the state under this contract if so requested by the State of New Hampshire.
FEDERAL FUNDS. This Division of Plant and Property Management, under RSA 21- I:14, VIII shall assure the continuation or granting of federal
funds or other assistance not otherwise provided for by law by following the Federal Procurement Standards.
STATE'S OPTIONS: The Bureau of Purchase and Property reserves the right to reject or accept all or any part of any bid, to determine what
constitutes a conforming bid, to award the bid solely as it deems to be in the best interest of the State, and to waive irregularities that it considers not
material to the bid.
PUBLIC INFORMATION: The responding vendor hereby acknowledges that all information relating to this bid and any resulting order (Including
but not limited to fees, contracts, agreements and prices) are subject to these laws of the State of New Hampshire regarding public information.
PERSONAL LIABILITY: The responding vendor agrees that in the preparation of this bid or the execution of any resulting contract or order,
representatives of the State of New Hampshire shall incur no liability of any kind.
PROOF OF COMPLIANCE. The responding vendor may be required to supply proof of compliance with proposal specifications. When requested,
the responding vendor must immediately supply the Bureau of Purchase and Property with certified test results or certificates of compliance. Where
none are available, the State may require independent laboratory testing. All costs for such testing certified test results or certificate of compliance
shall be the responsibility of the responding vendor.
FORM OF CONTRACT. The terms and conditions set forth in any additional Terms and Conditions by the Bureau of Purchase and Property are
part of the bid and will apply to any contract awarded the responding vendor unless specific exceptions are taken and accepted and will prevail over
any contrary provisions in Terms and Conditions submitted by the responding vendor.
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Bidder Initials:_______
Date:_________