MCD-CED-RFP-FY27-001 Design-Build Services for Future City Hall Renovation

CITY OF MCDONOUGH
Request for Proposal
RFP No. MCD-CED-RFP-FY27-001 - Design Build Services for Future City
Hall Renovation
Pursuant to the applicable provisions of the City of McDonough Code of Ordinances, the
City of McDonough Procurement Policies, and all other applicable federal and state laws,
the City of McDonough, Georgia (hereinafter referred to as the "City"), through its
Community and Economic Development Department, is soliciting sealed proposals from
qualified firms for the services described herein.
PURCHASING CONTACT:
Please feel free to contact the Procurement-Purchasing Specialist, Tiffany George, for this
solicitation at 404-987-2780 or via email vendorrelations@mcdonoughga.org
SUBMISSION DEADLINE
Proposals shall be received by the City no later than August 14, 2026 at 3:00 p.m. Eastern
Standard Time.
SUBMISSION FORMAT AND COPIES
Proposals shall submit:
One (1) SEALED original hard copy of the proposal, clearly marked
"ORIGINAL"
One (1) electronic copy of the complete proposal in PDF format on a USB
drive
The original hard copy shall govern in the event of any discrepancies between the hard
copy and the electronic (USB) copy.
Note: Any proposal submitted in any other format (email, fax, etc.) will not be accepted
for any reason.
SEALED PROPOSAL REQUIREMENTS (Hard Copy Submissions)
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Hard copy proposals must be submitted in a sealed envelope or package and clearly
labeled with the following information:
Solicitation Number: MCD-CED-RFP-FY27-001
Solicitation Title: Design Build Services for Future City Hall
Renovation
Proposer's Name and Address
Proposal Due Date and Time : August 14, 2026 - 3:00 p.m. EST
Proposals shall be delivered to:
136 Keys Ferry Street, McDonough GA 30253
THE CITY OF MCDONOUGH GA IS NOT RESPONSIBLE FOR DELAYS IN
DELIVERY, INCLUDING THOSE CAUSED BY MAIL CARRIERS OR
COURIER SERVICES
RECEIPT AND HANDLING OF PROPOSALS
All proposals received will be:
Date and time-stamped upon receipt
Logged into an official proposal receipt record
Secured in a controlled location until the submission deadline has passed
Proposals will not be opened publicly unless otherwise stated in this solicitation.
LATE SUBMISSIONS
Proposals received after the stated deadline will be considered NON-RESPONSIVE
and will not be opened or evaluated.
No exceptions will be made regarding delays caused by:
Mail or courier services
Traffic or weather conditions
Technical or transmission issues
PROPOSAL WITHDRAWAL OR MODIFICATION
Proposers may withdraw or modify their proposal at any time prior to the submission
deadline by providing written notice to the City.
After the deadline, proposals may not be withdrawn or modified except as permitted by
applicable procurement regulations.
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A MANDATORY PRE-PROPOSAL SITE VISIT WILL BE HELD FOR
THIS SOLICITATION
To ensure proper and timely submission, please adhere to the dates and times outlined
above. Any proposals received after this appointed schedule will be considered late.
The proposal due date can be changed only via an addendum.
DATE
EVENT
Request For Proposals Issued to the July 8, 2026
Public
Mandatory Site Visit - 235 Keys Thursday, July 23, 2026 -
Ferry Court, McDonough GA 30253 10:00 a.m. - 12:00 p.m.
August 7th, 2026 no later than
Last Day for Questions to be Submitted
2:00 p.m.
RFP Submission Deadline August 14, 2026 3:00 p.m.
EST
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TABLE OF CONTENTS
Request for Proposals (RFP)
MCD-CED-RFP-FY27-001- Design Build Services for Future City Hall
Renovation
I. Introduction and Background
A. Purpose and Authority
B. Project Background
C. City of McDonough Overview
D. Project Objectives
II. Project Description
A. Project Overview
B. Building-Wide Master Plan
C. Phase I - Second Floor Renovation
D. Green Room / Communications Production Room
E. Phase II - Third Floor Renovation
F. Phase III - First Floor - Mayor & Council Chambers
G. Phased Project Delivery
H. Existing Conditions and Concept Documents
III. Scope of Services
A. General Design-Build Responsibilities
B. Existing Conditions Assessment
C. Programming and Space Planning
D. Architectural and Engineering Design
E. Cost Estimating and Budget Development
F. Permitting and Regulatory Coordination
G. Construction Services
H. Construction Administration
I Construction Phasing and Operational Continuity
J. Commissioning and Occupancy Transition
K. Project Closeout
L. Required Project Deliverables
IV. Design and Technical Requirements
A. Technology Infrastructure
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B. Security and Access Control
C. Audio-Visual Systems
D. Sustainability and Energy Efficiency (if applicable)
E. Building Systems Performance Requirements
F. Accessibility, Code Compliance, and Universal Design
V. Proposal Requirements
A. Technical Proposal Requirements
B. Project Team Qualifications
C. Relevant Experience
D. Space Planning Narrative
E. Preliminary Project Schedule
F. Cost Proposal Requirements
VI. Mandatory Pre-Proposal Site Visit
A. Conference Information
B. Mandatory Site Visit
C. Questions and Requests for Clarification
D. Addenda
VII. Proposal Submission Requirements
A. Submission Format
B. Technical Proposal Organization
C. Cost Proposal Organization
D. Maximum Page Limit (25 pages, excluding cost proposal and schedule)
E. Required Forms and Certifications
F. Proposal Validity Period
G. Submission Deadline
H. Late Proposals
I. Proposal Withdrawal or Modification
VIII. Evaluation and Selection Process
A. Evaluation Committee
B. Evaluation Criteria
C. Proposal Evaluation Process
D. Reserved Rights of the City
IX. Contract Terms and Conditions
A. Contract Form
B. Contract Term
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C. Compensation and Payment
D. Performance and Paymen t Bonds
E. Insurance Requirements
F. Licensing and Profession al Qualifications
G. Permits, Code Compliance, and Inspections
H. Changes in the W ork
I. Project Schedules and Delay s
J. Ownership of Documents
K. Indemnification
L. Warranty Requirements
M. Record Documents and Closeout Requirements
N. Termination
O. Equal Employment Opportunity
P. Non-Discrimination
Q. E-Verify and Immigration Compliance
R. Public Records
S. Debarments and Responsibility Certification
T. Conflict of Interest
U. Governing Law and Venue
V. Dispute Resolution
X. Exhibits
Exhibit A - Cost Proposal Form
Exhibit B - Concept Sketches
Exhibit C - Proposal Forms
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I. INTRODUCTION AND BACKGROUND
A. Purpose and Authority
The City of McDonough ("City") is soliciting sealed proposals from qualified and
experienced Design-Build Teams to provide comprehensive design, engineering,
preconstruction, and construction services for the phased renovation of the City's future
City Hall located at 235 Keys Ferry Court, McDonough, Georgia.
This Request for Proposals (RFP) is issued to identify a Design-Build Team capable of
delivering an integrated Design-Build solution that achieves the City's operational,
functional, schedule, budgetary, and long-term strategic objectives.
The selected Design-Build Team shall provide all professional services necessary to
successfully deliver the project, including, at a minimum programming, architectural and
engineering design, existing conditions verification, budgeting, cost estimating,
permitting, construction, project management, commissioning coordination, occupancy
transition, and project closeout.
This solicitation is issued in accordance with the applicable provisions of the City of
McDonough Procurement Policy, the City Code of Ordinances, and all applicable federal,
state, and local laws governing public procurement.
B. Project Background
The City of McDonough has acquired the property located at 235 Keys Ferry Court for
redevelopment as its future City Hall and primary municipal administrative facility.
As the City continues to experience sustained residential and commercial growth, existing
administrative facilities no longer adequately support the City's current operational needs
or anticipated future growth. The renovation of this facility represents a significant long-
term investment intended to improve municipal operations, enhance customer service,
modernize workplace environments, and provide a flexible governmental facility capable
of supporting future organizational growth.
The City intends to renovate the building through a phased implementation strategy that
allows portions of the facility to remain operational while subsequent phases are
completed. The successful Design-Build Team will be expected to develop a
comprehensive building-wide master plan while designing and constructing individual
project phases authorized by the City.
The City is seeking a Design-Build partner that will collaborate with City staff throughout
planning, design, and construction to develop innovative, practical, and cost-effective
solutions that maximize the long-term value of the City's investment.
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C. City of McDonough Overview
Located approximately thirty miles south of downtown Atlanta, the City of McDonough
serves as the county seat of Henry County and is one of Georgia's fastest-growing
municipalities. The City provides a wide range of governmental services to residents,
businesses, and visitors, including administration, finance, public safety, planning and
development, utilities, communications, and community support services.
The City's continued growth has resulted in increasing demands for efficient municipal
services, expanded departmental collaboration, enhanced public accessibility, and
modern governmental facilities capable of meeting current and future operational needs.
The future City Hall will serve as the central administrative hub for municipal operations
and is intended to provide a welcoming, efficient, and professional environment for
employees, elected officials, residents, businesses, and community stakeholders.
The future City Hall is intended to support the City's continued growth by providing a
centralized municipal facility that enhances operational efficiency, improves customer
service, and accommodates future organizational needs.
D. Project Objectives
The City's primary objective is to transform the existing facility into a modern, efficient,
and adaptable municipal office building that supports both current operational
requirements and future organizational growth.
Specific project objectives include the following objectives:
Developing a comprehensive building-wide master plan that establishes a cohesive
vision for all phases of the renovation.
Improving departmental functionality, operational efficiency, and internal
collaboration through thoughtful space planning and building organization.
Creating a professional, welcoming, and accessible environment for residents,
elected officials, visitors, and City staff.
Modernizing building systems, infrastructure, technology, and security to support
current operational requirements and future expansion.
Incorporating flexible workspaces, training facilities, and public meeting areas
capable of adapting to changing organizational needs.
Providing functional and technology-enabled Mayor and Council Chambers that
support public meetings, livestreaming, recording, and community engagement.
Developing phased construction strategies that minimize disruption to ongoing
municipal operations while maintaining occupant safety.
Identifying value engineering opportunities that reduce lifecycle costs while
maintaining quality, functionality, and long-term maintainability.
Delivering a high-quality municipal facility that reflects the City's commitment to
responsible stewardship of public resources and exceptional customer service.
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II. PROJECT DESCRIPTION
A. Project Overview
The City of McDonough intends to renovate the existing facility located at 235 Keys
Ferry Court, McDonough, Georgia, into its future City Hall through a phased
Design-Build delivery approach. Upon completion, the renovated facility will serve as
the City's primary administrative headquarters and provide modern, efficient, and
accessible workspace for municipal departments, elected officials, employees, and the
public.
The project includes architectural, engineering, interior renovation, building systems
modernization, technology, security, audio-visual, accessibility, and related
improvements necessary to achieve the City's operational objectives.
The City anticipates implementing the renovation in multiple phases based upon
funding availability, operational priorities, and recommendations developed during
programming and design. Although individual phases may be authorized separately,
proposers shall approach the project as a single, integrated facility with coordinated
building systems, architectural finishes, technology infrastructure, security systems, and
operational functionality.
The Design-Build Team shall recognize that portions of the building may remain
occupied during construction and shall incorporate construction sequencing, temporary
relocations, life safety considerations, and operational continuity into its planning and
implementation strategy.
B. Building-Wide Master Plan
Prior to commencement of phased construction activities, the selected Design-Build
Team shall prepare a comprehensive Building-Wide Master Plan that establishes the
long-term vision for renovation of the entire facility.
The Building Wide Master Plan shall serve as the planning document for all future
renovation phases and shall include at a minimum:
Overall building organization and departmental relationships
Space planning and functional adjacencies
Existing conditions assessment
Architectural design concepts
Structural, mechanical, electrical, plumbing, and fire protection improvements
Technology infrastructure
Cybersecurity and network accommodations
Security and access control systems
Audio-visual infrastructure
Furniture planning and future flexibility
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Interior finish standards
Wayfinding and signage
Accessibility improvements
Energy efficiency opportunities
Long-term maintenance considerations
Future expansion opportunities
Construction sequencing and phasing
Preliminary project budgets by phase
Occupancy planning and departmental transitions
The Master Plan shall establish a coordinated vision that ensures consistency
throughout all phases of the project and minimizes the need for redesign as future
phases are implemented.
C. Phase I - Second Floor Renovation
Phase I represents the City's highest priority and is expected to be the first
construction phase authorized under this solicitation.
The renovated second floor is expected to accommodate executive leadership,
administrative operations, and employee support services, including but not limited to:
Mayor's Office
City Administrator
Deputy City Administrator
Executive Assistant to Council (temporary location)
Human Resources Department
City Clerk and supporting staff
Public Safety Director
Communications Department
Administrative support staff
Existing reception area
Employee wellness/Zen room
Employee shower facilities (if feasible)
Dedicated Green Room / Communications Production Room
Improvements shall include:
Interior demolition as required
Wall and door modifications
Space reconfiguration
Flooring replacement
Painting and interior finishes
Ceiling improvements
Lighting upgrades
Mechanical and electrical improvements
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