Spring Valley Right of Way Acquisition for US 63

Location:	Minnesota
Posted:	Aug 28, 2026
Due:	Sep 15, 2026
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	U - Education and Training Services
Publication URL:	To access bid details, please log in.

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MnDOT Contract No. 1063601

Exhibit A: Scope of Work

SCOPE OF WORK AND DELEVERABLES

Right-of-Way Acquisition for US 63 in Spring Valley

1.0 PROJECT MANAGEMENT AND QUALITY CONTROL

1.1 General Project Management

Contractor’s management and administration of the project will include communication

(including monthly progress meetings) with State’s Project Manager, as well as coordinating

with other governmental agencies, affected property owners, and other required groups. This

also involves updating project schedules and status reports, maintaining the project schedule and

coordinating with subcontractors.

1.2 Project Meetings

Contractor will schedule, prepare for and attend all status and review meetings, as needed.

Contractor will prepare all necessary displays, agendas (sent to all participants one week prior to

scheduled meetings) and meeting minutes (sent to State’s Project Manager within three working

days of the meeting). Telephone conference calls may be used for some, but not all meetings.

Also any meetings with State’s Central Office personnel, State’s Office of Land Management

(OLM), and the Minnesota Office of the Attorney General will be covered under this section.

1.3 Perform Quality Assurance / Quality Control (QA/QC) Functions

The Contractor will perform QA/QC Functions throughout the project duration to ensure

delivery of a quality product in a timely manner.

DELIVERABLES

State’s Deliverables:

1. Review and respond to submittals

2. Coordinate internal reviews

3. Provide copies of all pertinent project correspondence and project

4. Attend meetings

5. Approve deliverables

6. Monitor quality assurance/quality control

Contractor’s Deliverables:

1. Schedule and attend meetings

2. Meeting agendas, displays and minutes

3. Monthly progress and status reports

4. Parcel and project data, whenever requested, to update ROWIS or PPMS

5. Timely copies of critical correspondence and project issue data

2.0 PRE-ACQUISITION ACTIVITIES

Contractor will perform all activities necessary for the completion of the Pre-Acquisition phase

of the project including the following major work tasks:

2.1 Field Title Investigation

State’s OLM Legal and Real Estate Conveyance Unit will complete Certificates of Title for each

affected tract. Contractor will obtain the County Assessor’s estimate of fair market value for

each parcel. Contractor will obtain all tax and special assessment information along with the

agency levying the tax or assessment. Contractor will set up a meeting with State’s District Real

Estate Representative to review field title investigation procedures. Contractor will perform a

field title investigation for each parcel, which will be completed by a professional Real Estate

Specialist experienced in the area of title investigations. Contractor’s Field Title Investigation

MnDOT Contract No. 1063601

Exhibit A: Scope of Work

Agent will verify ownership and nature of interest of the fee owner, contract for deed vendee, or

other interests in the property by personal visit for parcels where ownership is local in nature.

Contractor’s Field Title Investigation Agent will consult with State’s District Real Estate

Representative on how to proceed with field title investigations for non-local ownership.

Contractor will maintain close communication with State’s Project Manager, as some

modification of the Right of Way (R/W) work map will be necessary due to landowner’s

concerns expressed to Contractor’s Field Title Investigation Agent.

2.2 Building Surveys

Contractor will perform a Building Survey for each parcel having one or more buildings or other

structures included in the acquisition area. The Building Survey will consist of the following:

1. Building Sketch Sheet(s)

2. Building Analysis Sheet(s)

3. Photograph Mounting Sheet(s)

4. Well Report(s)

5. Identification of Abandoned or Current Septic Systems and/or Tanks

Contractor will schedule the Building Survey for the same time as Contractor’s Field Title

Investigation Agent meets with the affected owner. State’s District R/W Office will provide the

Building Sketch forms to Contractor who will complete the Building Sketch forms as set forth in

State’s R/W Manual. Contractor will complete a Building Analysis Sheet (State Form TP-

02548) for each building removal. Contractor will take digital photographs of each side of all

principal buildings and at least two views to cover all four sides of any miscellaneous structures

or outbuildings. Contractor will use State’s District R/W Office Photo Mounting Template

(Microsoft Word-Form 2551) for assembling the photos. State’s District R/W Office will furnish

Well Report forms to Contractor. Contractor will complete a Well Report for all wells located

on the proposed new R/W.

2.3 Develop R/W Work Map

Contractor will meet with State’s District R/W Staff to discuss and review R/W layout

procedures. The Contractor will familiarize his/her personnel with the policy and procedures of

State’s R/W Manual Section .000 to .600. Contractor will obtain existing project information.

Contractor will place property lines and subdivision plats on drawings. Contractor will place

proposed R/W on drawings using guidelines found in State’s R/W Manual, and CADD

Standards Manual with additional information to be supplied by State’s District R/W and Survey

Office. Contractor will calculate proposed new R/W boundary corners (B-points) using

GEOPAK COGO based on the work map electronic file.

2.4 Parcel Sketches

Contractor will prepare a colored sketch of each parcel using a clip from the Microstation work

map (.wkm) CADD file following State’s District R/W Office guidelines for parcel sketch

preparation.

2.5 Legal Descriptions

Contractor will prepare a legal description for each parcel, using plat reference in State’s

approved format. A Licensed Land Surveyor must supervise this work.

2.6 R/W Package

Contractor will prepare a Staff Authorization Map depicting the listed information shown in

State’s R/W Manual. Contractor will prepare a cover letter (State Form 25294) and Request for

Authorization Form (signature). District’s Land Surveyor will authorize and provide signature

on Request for Authorization form indicating that land ties are correct as indicated on the map.

Contractor’s Design Engineer will authorize and provide signature that construction limits are

correct as indicated on the map. Contractor’s Project Manager will authorize and provide

MnDOT Contract No. 1063601

Exhibit A: Scope of Work

signature that R/W limits are in accordance with the map. Contractor will coordinate with

State’s Project Manager to obtain State’s Transportation District Engineer’s signature on the

Request for Authorization form. Contractor will complete the R/W Package.

Contractor will send one copy of all R/W Package items to State’s Project Manager as well as

meet with State’s Project Manager to review the R/W Package prior to submittal to State’s

OLM. Contractor will send the original and one copy of the R/W Package to State’s OLM and

will retain one copy for the project file.

2.7 Electronic File Submission

Contractor will submit all electronic data associated with the R/W Work Map and final plats to

State’s OLM. Contractor will also send a copy of all electronic files to State’s District R/W

Office and retain one copy of all electronic files. All electronic files will be in a format

compatible with State’s CADD Data Standards. Contractor will submit a text file describing all

naming conventions Contractor will use in supplying electronic data to State’s OLM.

2.8 Appraisals

Contractor will coordinate one meeting with State’s Appraisal Supervisor and State’s Project

Manager prior to the start of the appraisal work. Contractor will use appraisers who are on the

State’s Contract Fee Appraiser list. The OLM Appraisal Supervisor, prior to the start of the

appraisal work, will approve Contractor’s appraisal fees. Contractor’s Real Estate Appraiser

must hold a valid Minnesota Real Estate Appraiser license and will be governed by the ethics

provision of the Uniform Standards of Professional Appraisal Practice.

State’s OLM will convene a meeting four to six weeks before the hearing on petition to

determine which parcels that have not been acquired need a complete before and after appraisal.

The group will consist of Contractor’s Eminent Domain Engineer and Direct Purchase Agent,

State’s Project Manager and State’s OLM Appraisal Supervisor and the Assistant Attorney

General assigned to the eminent domain action. Contractor will be responsible for assigning the

updated appraisal report request on those parcels that are not likely to settle. Contractor will

perform a before and after appraisal on parcels placed into an eminent domain action.

2.9 Relocation Assistance

Contractor will perform all relocation services necessary for the completion of S.P. 2310-22 and

will fully comply with the Uniform Relocation Assistance and Real Property Acquisition

Policies Act of 1970, as amended (42 U.S.C. 4601 et seq) and 49 CFR Part 24 promulgated

thereto. Contractor will submit the Relocation Advisor’s experience and qualifications for

review and approval to State’s Project Manager prior to performing any relocation work.

Contractor, in the event that a direct purchase involves either a total take or partial take that

results in the displacement of an individual or business, will have Contractor’s Relocation

Advisor present when the offer is made. Contractor will furnish the person who is scheduled to

be displaced, a general written description of the relocation program that outlines at least the

following:

1. Informs the person that he or she may be displaced for the project and generally

describes the relocation payment(s) for which the person may be eligible, the basic

conditions of eligibility, and the procedures for obtaining payment(s).

2. Informs the person that he or she will be given reasonable relocation advisory services,

including referrals to replacement properties, help in filing claims and other necessary

assistance to help the person successfully relocate.

3. Informs the person that he or she will not be required to move without at least 90 days

advance written notice and informs any person to be displaced from a dwelling that he

or she cannot be required to move permanently unless at least one comparable

replacement dwelling has been made available.

4. Describes the person’s right to appeal State’s determination as to a person’s application

for assistance for which a person may be eligible.

MnDOT Contract No. 1063601

Exhibit A: Scope of Work

Contractor will submit all claims for relocation payment to State’s District Real Estate Representative.

Contractor will prepare a detailed relocation study and submit it to State’s OLM Relocation Manager.

Contractor will work closely with State’s OLM to determine the eligibility for replacement housing

payment and compute the amount (price differential) of the replacement housing payment. If an appeal

is filed, the Contractor’s Relocation Advisor will prepare, attend, and present testimony at any relocation

appeal, and will maintain a relocation file on each individual parcel involving relocation payments.

DELIVERABLES

State’s Deliverables:

2.1 Field Title Investigation

1. Certificates of Title for each affected tract from State’s OLM Legal and Real Estate

Conveyance Unit.

2. All necessary continuations and corrections of Certificates of Title.

3. Provide direction when ownership is non-local in nature.

4. Attend meeting on field title investigation procedures.

5. Provide form and format.

2.2 Building Surveys

1. Provide Building Sketch forms.

2. Provide Building Analysis sheet (State Form TP-02548).

3. Provide State’s District R/W office Photo Mounting Template (Microsoft Word-Form

2551).

4. Well Report forms.

2.3 Develop R/W Work Map

1. Provide electronic land survey files including existing R/W, section and quarter corner

locations, and section, quarter and sixteenth lines.

2. Provide Title Certificates of affected tracts.

3. Consult with Contractor’s registered land surveyor regarding placement of subdivisions.

4. Review of GEOPAK point storage format and procedures.

5. Prepare Certificates of Title for gap and overlap parcels.

6. Attend meeting on development of R/W Work Map.

7. Provide a copy of State’s District R/W Guidelines.

2.4 Parcel Sketches

1. N/A

2.5 Develop Final Plats

2. Attend meeting on final plat procedures and plat electronic files format.

3. Review final plat.

4. Provide monuments, posts, and signs.

2.6 Legal Descriptions

1. N/A

2.7 R/W Package

2. Furnish State Form 25294.

3. Furnish Request for Authorization form.

4. Furnish State’s Transportation District Engineer’s signature on Request for Authorization

form.

5. Attend review meeting of R/W Package.

2.8 Electronic File Submission

1. N/A

MnDOT Contract No. 1063601

Exhibit A: Scope of Work

2.9 Appraisals

2. Submit appraisals to State’s OLM for review and certification.

3. Determine additional appraisals that may be required.

4. Supply example Minimum Damage Assessment (MDA)s.

5. Approve all MDAs.

6. Review all appraisals.

7. Determine an estimated market value of the property.

8. Convene a meeting to determine which parcels need a complete before and after appraisal.

2.10 Relocation Assistance

1. Attend meeting scheduled by Contractor prior to Contractor starting relocation work.

2. Relocation Advisor available when appropriate.

3. Review claims for relocation payments.

4. Provide overall program guidance.

5. Approve Contractor’s Relocation Advisor.

6. Resolve issues regarding aggrieved persons.

Contractor’s Deliverables:

2.1 Field Title Investigation

1. Continue the Attorney’s Certificates of Title for all necessary updates. A licensed attorney

or abstractor must complete the continuations of the Certificates of Title.

2. Obtain County Assessor’s estimate of fair market value for each parcel and place on State’s

Market Data form.

3. Obtain all tax and special assessment information along with agency levying the tax or

assessment.

4. Perform a field title investigation for each parcel using a professional Real Estate specialist

experienced in the area of title investigation and approved by State’s Project Manager.

5. Set up and attend meeting with State’s District Real Estate Representative.

6. Verify ownership and document concerns of property owners affected by project with

personal visit to parcels where ownership is local in nature.

7. Consult with State’s District Real Estate Representative on direction when ownership is

non-local.

8. Modify R/W work map with pertinent changes due to landowners concerns.

2.2 Building Surveys

1. Building Surveys.

2. Building Sketch Sheet(s).

3. Building Analysis Sheet(s).

4. Photograph Mounting Sheet(s).

5. Well Report(s).

6. Identification of Abandoned or Current Septic Systems and/or Tanks.

7. Building Analysis Sheet (State Form TP-02548).

8. Digital photographs of each principal and all miscellaneous buildings 2 mega pixel or greater

quality.

9. Place photos on State’s District R/W Office Photo Mounting Template (Microsoft Word-Form

2551).

10. Well Reports for all wells located within the proposed new R/W.

2.3 Develop R/W Work Map

1. Provide gathered project information.

2. R/W Work Map.

3. Identify gaps and overlaps and prepare separate parcels for State’s OLM.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Spring Valley Right of Way Acquisition for US 63

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