6525--BrainLab NODE Server - Equipment

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Contract Opportunity

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice

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Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026)
This solicitation is unrestricted Brand Name or Equivalent.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6525.
The West Roxbury VAMC is seeking to purchase the Brain Lab NODE Server brand name or Equivalent.
All interested companies shall provide quotations for the following:
Performance Work Statement
The contractor shall adhere to all Veterans Affairs (VA) Privacy & Security, and Privacy Act and Health Insurance Portability and Accountability Act (HIPAA) requirements if exposed to protected health information (PHI) or when obtaining or reviewing information. This includes all log files, error traps, screen capture images and database query results used to aid staff with product troubleshooting or product support activities.
Advanced functional neurosurgery requires precise planning of trajectories for placement of intracranial electrodes, neurostimulators, and targeted laser ablation, as well as co-registration of multiple imaging modalities pre- and post-surgery for confirmation of anatomical placement. BrainLab is the standard of care for peri-operative image analysis, co-registration, trajectory planning, and segmentation. VABHS requires a BrainLab server to integrate with the clinical PACS system and support advanced neurosurgical procedures and neuromodulation consultations through the National Tele-Epilepsy Program. This purchase is critical to provide the highest quality care for patients with epilepsy and movement disorders, ensuring precise and safe surgical plans to optimize clinical outcomes. Have web-based flexibility across devices without VPN connectivity. Cross-disciplinary collaboration through session sharing and data integration. Mobile bedside access to enhance clinician to patient engagement.

This acquisition will interface directly with the VABHS equipment; ROSA One Neurosurgery Robot and DICOM Connection.

The addresses for the VA sites of care are as follows:
VA Boston Healthcare System:
1400 VFW Parkway

The vendor shall perform the following work:
Acquisition and Installation:
The contractor shall procure the BrainLab system, including all necessary hardware and software components.
The contractor shall install the BrainLab server and ensure full integration with the VABHS clinical PACS system.
Installation shall be completed within 6 months of contract award.
The contractor shall conduct a comprehensive system check to verify proper installation and functionality.
Integration:
The contractor shall ensure seamless integration of the BrainLab system with the clinical PACS system.
The contractor shall provide software configuration and customization as needed to support VABHS requirements.
The contractor shall perform system validation to confirm successful integration and functionality.
Maintenance and Support:
The contractor shall provide scheduled preventive maintenance services according to the manufacturer's guidelines.
The contractor shall offer on-call troubleshooting and repair services to address any system issues promptly.
The contractor shall maintain an inventory of essential spare parts to ensure quick repairs.
The contractor shall provide software updates and patches to ensure the system remains current and secure.

Supplies/Services
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA
__________________
__________________

10993 BrainLab Node Server
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 10993

0002

36.00
EA
__________________
__________________

Brainlab Node Origin Data Management Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 30106

0003

36.00
EA
__________________
__________________

BrainLab Elements Viewer 3D Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26388

0004

36.00
EA
__________________
__________________

BrainLab Elements Image Fusion Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26217

0005

36.00
EA
__________________
__________________

BrainLab Elements Smartbrush Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26200

0006

36.00
EA
__________________
__________________

BrainLab Elements Viewer Smart Layout Functional Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26832

0007

36.00
EA
__________________
__________________

BrainLab Elements Object Management Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 21768

0008

36.00
EA
__________________
__________________

BrainLab Elements Segmentation Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26212

0009

36.00
EA
__________________
__________________

BrainLab Elements Distortion Correction Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26220

0010

36.00
EA
__________________
__________________

BrainLab Elements Trajectory Plainning Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26250

0011

36.00
EA
__________________
__________________

BrainLab Elements Fibertracking Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26227

0012

36.00
EA
__________________
__________________

BrainLab Elements Segmentation Basal Ganglia
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26331

0013

36.00
EA
__________________
__________________

BrainLab Elements Lead Localization Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26338

0014

36.00
EA
__________________
__________________

BrainLab Elements Stereotaxy Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26347

0015

36.00
EA
__________________
__________________

BrainLab Elements Import/Export Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26786

0016

1.00
EA
__________________
__________________

BrainLab Installation and Configuration Connected Caree
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 89109-04

0017

1.00
EA
__________________
__________________

BrainLab Installation Planning Server
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 81001-07

0018

1.00
EA
__________________
__________________

BrainLab Curve Navigation System
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 17760

0019

12.00
EA
__________________
__________________

BrainLab Origin Data Management Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 30160

0020

12.00
EA
__________________
__________________

BrainLab Elements Viewer 3D Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26388

0021

12.00
EA
__________________
__________________

BrainLab Elements Image Fusion Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26217

0022

12.00
EA
__________________
__________________

BrainLab Elements Smartbrush Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26200

0023

12.00
EA
__________________
__________________

BrainLab Elements Trajectory Plainning Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26250

0024

12.00
EA
__________________
__________________

BrainLab Navigation Software Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26650

0025

12.00
EA
__________________
__________________

BrainLab Navigation Software Crainial Extension Registration
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26645

0026

12.00
EA
__________________
__________________

BrainLab Navigation Software Crainial Registration Surface Matching
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26648

0027

12.00
EA
__________________
__________________

BrainLab Navigation Software Crainial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 26525

0028

12.00
EA
__________________
__________________

BrainLab Varioguide Alignment Software Cranial Subscription
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 22812

0029

1.00
EA
__________________
__________________

SOFTOUCH REGISTRATION POINTER Battery powered
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 18390-10

0030

1.00
EA
__________________
__________________

GAUGE FOR SOFTOUCH REGISTRATION POINTER
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 18390-40

0031

1.00
EA
__________________
__________________

STORAGE BOX REGISTRATION ACCESSORIES CRANIAL/ENT
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 18391-10

0032

3.00
EA
__________________
__________________

NAVIGATION POINTER CRANIAL/ENT (WITH GAUGE)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): B53106

0033

3.00
EA
__________________
__________________

PATIENT REFERENCE ARRAY CRANIAL
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 41725

0034

2.00
EA
__________________
__________________

STERILIZATION TRAY ACCESSORIES CRANIAL (1 OF 2)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 52315

0035

1.00
EA
__________________
__________________

PATIENT REFERENCE ATTACHMENT ARM
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 52001

0036

1.00
EA
__________________
__________________

STORAGE BOX UNSTERILE ACCESSORIES CRANIAL
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 18399

0037

1.00
EA
__________________
__________________

VARIOGUIDE ALIGNMENT SYSTEM VarioGuide
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): B55955

0038

1.00
EA
__________________
__________________

VARIOGUIDE DRILL KIT ACCESSORY PACKAGE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): B55956

0039

1.00
EA
__________________
__________________

STERILIZATION TRAY VARIOGUIDE ALIGNMENT SYSTEM
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 52325

0040

1.00
EA
__________________
__________________

T-ADAPTER HEAD HOLDER (MAYFIELD)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 52003

0041

1.00
EA
__________________
__________________

CRANIAL BIOPSY DRILL KIT (10 CASES)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): B15210

0042

1.00
EA
__________________
__________________

DISPOSABLE PRE-CALIBRATED BIOPSY NEEDLE 2.1 MM /257 MM (5pcs)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 42051

0043

1.00
EA
__________________
__________________

INSTALLATION AND CONFIGURATION BRAINLAB CC
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 89109-04

0044

1.00
EA
__________________
__________________

INSTALLATION CURVE NAVIGATION SYSTEM
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 81001-11

0045

5.00
EA
__________________
__________________

CLINICAL CONSULTATION IMAGE GUIDED SURGERY
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 82093-01

0046

1.00
EA
__________________
__________________

USER TRAINING CRANIAL (1 DAY)
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary
MANUFACTURER PART NUMBER (MPN): 81012-01

GRAND TOTAL
__________________

Delivery shall be provided no later than 60 days after receipt of order (ARO)
Place of Performance/Place of Delivery
West Roxbury VAMC
255 Spring Street A306-2-WR
West Roxbury, MA 02132
United States

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provision is incorporated into 52.212-1 as an addendum to this solicitation:
52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (OCT 2025)
(a)Â Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include
(1)Â The solicitation number;
(2)Â The name, address, and telephone number of the Quoter;
(3)Â The Quoter s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5)Â Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b)Â Period for acceptance of quotes. The Quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.
(c)Â Late submissions, modifications, revisions, and withdrawals of quotes.
(1)Â Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2)Â Any offer, modification, or revision received after the time specified for receipt of quotes is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3)Â If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4)Â Quoters may withdraw their quotes by written notice to the Government received at any time before award.
(d)Â Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter s initial offer should contain the Quoter s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in quotes received.
(e)Â Debriefings. If a post award debriefing is given to requesting Quoters, the Government will disclose the following information, if applicable:
(1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Quoter s offer.
(2)Â The overall evaluated cost or price and technical rating of the successful Quoter and the debriefed Quoter and past performance information on the debriefed Quoter.
(3)Â The overall ranking of all Quoters when any ranking was developed by the agency during source selection.
(4)Â A summary of the rationale for award.
(5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Quoter.
(6)Â Reasonable responses to relevant questions posed by the debriefed Quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)
52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025)
52.225-1 Buy American-Supplies (OCT 2022)
52.225-2 Buy American Certificate (OCT 2022)
52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (Deviation Sep 2025)
52.233-2 Service of Protest (SEP 2006)
52.240-90 Security Prohibitions and Exclusions Representations and Certification (NOV 2025) (Deviation)
852.215-72 Notice of Intent to Re-Solicit (OCT 2019)
852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)
852.233-71 Alternate Protest Procedure (OCT 2018)
852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023)
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2025] Addenda is attached.
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
52.252-2 Clauses Incorporated by Reference (FEB 1998)
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I (NOV 2021)
52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)
52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025)
52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)
52-219-8 Utilization of Small Business Concerns (Deviation) (NOV 2025)
52.219-28 Post Award Small Business Program Representation (Deviation) (NOV 2025)
52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025
52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025)
52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025)
52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025)
52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)
52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025)
52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025)
52.222-90 Addressing DEI Discrimination by Federal Contractors (EO 14398) (MAR 2026)
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)
52.228-5 Insurance Work on a Government Installation (JAN 1997)
52.229-12 Tax on Certain Foreign Procurements (FEB 2021)
52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)
52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025)
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.242-71 Administrative Contracting Officer (OCT 2020)
852.203-70 Commercial Advertising (MAY 2018)
852.212-71 Grey Market and Counterfeit items (FEB 2023)
852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Deviation) (JAN 2023)
852.215-71 Evaluation Factor Commitments (OCT 2019)
852.222-71 Compliance with Executive Order 13899 (Deviation) (APR 2025)
852.246-71 Rejected Goods (OCT 2018)

All quotes shall be sent to the Contracting POC Julie Lemire at Julie.Lemire1@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Technical or Quality, Past Performance, Veterans Involvement, and Price.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
Basis for Award. The Government will issue a purchase order to the one responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The following factors shall be used to evaluate quotations:
Technical or Quality
Past Performance
Veterans Involvement
Price
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.
Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified the SBA Small Business Search and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.
Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 8/7/2026 at 07:00 AM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Contracting POC Julie Lemire at Julie.Lemire1@va.gov

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