UCA-27-017R Registration and Payment Management System

Location:	Arkansas
Posted:	Aug 3, 2026
Due:	Aug 13, 2026
Agency:	University of Central Arkansas
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 70 - General Purpose Information Technology Equipment (including software). D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

UNIVERSITY OF CENTRAL ARKANSAS

PROCUREMENT OFFICE

201 DONAGHEY AVENUE

WINGO HALL 113

CONWAY, AR 72035

REQUEST FOR PROPOSAL

Registration and Payment Management

System

(Non -Credit Programs and Events)

RFP UCA-27-017R

PROPOSALS MUST BE RECEIVED BEFORE:

1:30 P.M. Central Time on August 13th , 2026

Proposal Delivery and Opening Location

Un iver sity of Cen tr al

Ar kan sas 201 Don agh ey

Aven u e

Wingo Hall 113

Procurement Office

Conway, AR 72035

PROPOSALS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED

ABOVE. TH E PROPOSAL ENVELOPE MUST BE SEALED AND PROPERLY MARKED WITH

THE PROPOSAL NUMBER, DATE AND HOUR OF PROPOSAL OPENING AND COMPANY'S

RETURN ADDRESS

SECTION 1 ADMINISTRATIVE OVERVIEW

1.0 UCA Background

Founded in 1907, University of Central Arkansas is one of the best and most affordable

options for higher education in the South. The university strives to provide strong

academic programs to meet the diverse needs of those it serves. Located in Conway,

Arkansas, “The City of Colleges,” the university's bustling, Georgian-style campus is among

the most beautiful in the region.

In fall 2025, nearly 10,000 students from sixty-six (66) different countries, forty-nine (49)

states, and every county in Arkansas are part of UCA’s diverse community. The university is

large enough to offer academic diversity, yet small enough to show personal interest and

support. The student-to-professor ratio at UCA is 15 to 1. Students engage in research and

publication opportunities at the undergraduate level that most students don’t have until

graduate school.

UCA offers eighty-one (81) undergraduate degree programs, thirty-one (31) master’s

degrees, three (3) specialist degrees, and six (6) doctoral degrees. UCA offers programs of

study in five (5) different colleges – the College of Arts, Humanities, and Social Sciences, the

College of Business, the College of Education, the College of Health and Behavioral Sciences,

and the College of Science and Engineering. Each college offers different opportunities to

learn and grow.

The university’s Honors College is nationally known for its unique, challenging curriculum.

The Honors College offers small, discussion-based seminars, close student- faculty

relations, funding for travel abroad and internships. UCA Honors College students have a

100 percent acceptance rate to law school.

The mission of the University of Central Arkansas is to maintain the highest academic

quality and to ensure that its programs remain current and responsive to the diverse needs

of those it serves. A partnership of excellence among students, faculty, and staff is a benefit

to the global community. The university is committed to the intellectual, social, and

personal development of its students; the advancement of knowledge through excellence in

teaching and research; and service to the community. As a leader in 21st-century higher

education, the University of Central Arkansas is dedicated to intellectual vitality, diversity,

and integrity.

Further information about the university can be found at www.uca.edu or

https://uca.edu/ir/

1.1 Purpose

We ar e seekin g a com p r eh en sive, clou d -b ased Registr ation an d Paym en t

Man agem en t System for n on -cr ed it p r ogr am s an d even ts. Th e goal is to h ave a

system th at is u ser -fr ien d ly for b oth clien ts an d staff m em b er s, th at allow s for

ease of registration , paym en ts, an d refun ds as well as reporting on registrations,

receivables, revenues, enrollm ent, and course com pletion.

1.2 Issuing Officer

Reb ecca Kee, Associate Dir ector of Pr ocu r em en t

Phone: (501) 450-5013 Email: rkee@uca.edu

The Issuing Officer is the sole point of contact from the date of release of this

request for proposals until the selection of the successful respondent.

Respondents wishing to submit questions and requests for clarification should

contact the Issuing Offi cer in writing.

1.3 Contract Administrator

Lesley Graybeal, Executive Director of Outreach and Community

Engagement (OCE)

Phone: (501) 450-5266 Email: lgraybeal@uca.edu

1.4 Anticipated Procurement Timetable

RFP Issued

Pre-Proposal Conference

Questions emailed to Issuing Officer

Answers posted to the website:

www.uca.edu/purchasing

Proposals Due

Completion of proposal review

ALC Contract Review and Board of Trustees/Approval

(if required)

July 10, 2026

July 14, 2026 at 1:00 p.m.

July 20, 2026 at 3:00 p.m.

July 21, 2026

As listed on Page 1 of this

RFP document.

August 24, 2026

Novemb er 2026

Contractor Commences Performance

1.5 Pre-Proposal Conference

January 2, 2027

A non -mandatory pre -proposal conference will be conducted virtually on July 14,

2026 at 1pm Central Standard time . While attendance is not required to submit a

proposal, interested vendors are highly encouraged to attend. This meeting

provides an opportunity to ask questions regarding the project scope . See Zoom

link below:

h ttp s://u s04w eb .zoom .u s/j/74193342098?p w d =b Tz4sRlb JPqci6h 9ZExkr 5RjyHfNcx.

Meetin g ID: 741 9334 2098

Passcode: fw0zHw

1.6 Submission of Proposals

No later th an th e d ate an d tim e listed on p age 1 of th is RFP d ocu m en t, CST, on e

or igin al (m ar ked “or igin al”) h ar d cop y, on e (1) electr on ic cop ies on flash d r ives

(clear ly iden tified with com pan y n am e an d RFP n u m ber ), an d on e (1) r edacted

flash drive copy of the proposal to be subm itted to:

Un iver sity of Cen tr al Ar kan sas

Pr ocu r em en t Office

201 Don agh ey Ave. Win go Hall 113

Con w ay, AR 72035

Ad d en d u m or am en d m en ts, if an y, sh all b e sign ed , d ated an d in clu d ed w ith th e

r esp on d en t’s p r op osal su b m ission . Failu r e to d o so m ay b e cau se for th e r ejection

of the proposal.

COST PROPOSAL MUST BE INCLUDED UPON SUBMISSION BUT SEALED

SEPARATELY. DO NOT INCLUDE IN ELECTRONIC COPIES. Cost Proposal must

be enclosed in a separate sealed envelope and marked as such. Any reference to

cost(s) included with the technical/business proposal will result in offeror’s

proposal being reje cted. The technical/business proposal will be evaluated

prior to the cost proposal contents being reviewed.

All p r op osals m u st b e execu ted b y an au th or ized officer of th e p r op oser an d m u st

be h eld firm for acceptan ce for a m in im um period of 90 days after th e open in g

date.

Addenda or amendments, if any, should be signed, dated and included with the

respondent’s proposal submission. Failure to do so may be cause for rejection of

the proposal.

Acceptance of request for proposal issued by the Director of Procurement

indicated by submission of a proposal by responder, will bind responder to the

terms and conditions herein set forth, except as specifically qualified in any

addendum issued in connec tion therewith. Any alleged oral agreement or

arrangement made by a responder with any agency or Director of Procurement,

or an employee of the campus will be disregarded.

1.7 Presentation

Proposers that subm it responsive proposals, and receive the highest technical

scores, will be design ated as Fin alists. Proposers selected for fin al evaluation m ay

b e r equ ir ed to m ake an or al p r esen tation via Zoom to th e evalu ation com m ittee.

Th e p r esen tation s will b e sch edu led after th e Tech n ical Pr op osal r eview p r ocess

is com p leted . Su ch p r esen tation s p r ovid e an op p or tu n ity for Pr op oser s to clar ify

th eir p r op osal an d en su r e m u tu al u n der stan din g. If n ecessar y, th e Dir ector of

Procurem en t will schedule date an d tim e for an y required presen tation s.

Sh or tlisted ven d or s sh ou ld p r ep ar e th or ou gh p r esen tation s th at fu lly ou tlin e

their proposed system . Proposers will be strictly lim ited to the tim e allotted.

Points will be deducted if presentations exceed the allotted tim e.

1.8 Rejection of Proposals

Th is solicitation d oes n ot com m it th e Un iver sity of Cen tr al Ar kan sas to aw ar d a

contract, to pay any costs incurred in the preparation of a proposal, to procure or

con tr act for th e ar ticles of goods or ser vices. Th e in stitu tion r eser ves th e r igh t to

accept or r eject an y or all pr oposals r eceived as a r esu lt of th is requ est, or to

cancel in part or in its entirety this proposal if it is in the best interest of the

Un iversity. Failure to furn ish all in form ation m ay disqualify a respon den t.

1.9 Contracting Condition

Th e su ccessfu l offer or an d an y en tity or p er son dir ectly or in dir ectly con tr olled

by, un der com m on con trol with , or con trollin g th e offeror will n ot acquire an y

in terest, direct or in direct, wh ich would con flict in an y m an n er or disagree with

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

UCA-27-017R Registration and Payment Management System

Attachment Preview

See also