Quick Schedule Copying

Location:	Federal
Posted:	Jul 9, 2026
Due:	Aug 6, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	47 - Pipe, Tubing, Hose, Fittings
Publication URL:	To access bid details, please log in.

Attachment Preview

Program 1989-S

Specifications by FB

Reviewed by LP

Page 1 of 14

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Quick Schedule Copying

as requisitioned from the U.S. Government Publishing Office (GPO) by

U.S. Coast Guard / DHS

CG-612, Print Publishing

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2026 and ending

August 31, 2027, plus up to four optional 12-month extension period(s) that may be added in accordance with the

"Option to Extend the Term of the Contract" clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 1:00 P.M., Eastern Time (ET), on August 6, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email Bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the

subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will

not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact fbuchko@gpo.gov and termcontracts@gpo.gov .

Quick Schedule Copying

1989-S (08/27)

SECTION 1. - GENERAL TERMS AND CONDITIONS

Page 2 of 14

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production function is printing. Any contractor who cannot perform

the predominant production function will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Approved Prior to Production / Average type dimension in publication

P-10. Process Color Match

Approved Prior to Production

Prior to award, contractor may be required to provide information related to specific equipment that will be used

for production.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

Quick Schedule Copying

1989-S (08/27)

Page 3 of 14

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See

also "Economic Price Adjustment" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from September 1, 2026 through August 31, 2027, and the second and any succeeding period(s)

will extend for 12 months from the end of the last preceding period, except that the length of the final period may

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2026,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

Quick Schedule Copying

1989-S (08/27)

Page 4 of 14

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from September 1, 2026 through August 31, 2027 plus for

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and are not

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the

GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this

method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the items in the “Schedule of Prices”.

Quick Schedule Copying

1989-S (08/27)

SECTION 2.- SPECIFICATIONS

Page 5 of 14

SCOPE: These specifications cover the production of quick turnaround copying of various forms, brochures,

newsletters, large format printing, etc. requiring such operations as copy pickup, copying from furnished digital

copy and government furnished reproducibles, black-only and color copying process, binding, drilling, folding,

laminating, packing and delivery.

TITLE: Quick Schedule Copying

NUMBER OF ORDERS: Approximately 15 orders per year. More than one product may be placed per order.

Approximately 1 to 30 items per order. Anticipate approximately 175 total items per year. Approximately 22

items for single sheet products, approximately 57 items for books and pamphlets, approximately 96 items for

large format printing.

TRIM SIZE:

Single-sheet products:

Books and pamphlets (including newsletters):

Large format printing:

8-1/2 x 11” up to and including 17 x 11”.

Over 17 x 11” up to and including 96 x 144”. Most will be 24 x

36”.

QUANTITY:

Approximately 1 to 500 copies per order.

Single Sheet Products:

Up to and including 8-1/2 x 11”, the majority will be 100 to 200 copies.

Over 8-1/2 x 11”, up to and including 11 x 17”, the majority will be 100 to 200 copies.

Book and Pamphlet Products:

Up to and including 8-1/2 x 11”, the majority will be 10 to 200 copies.

Over 8-1/2 x 11”, up to and including 11 x 17”, the majority will be 10 to 50 copies.

Large Format Products:

The majority will be 1 to 10 copies.

NUMBER OF PAGES:

Single Sheet Products:

Most orders, regardless of trim size will be face and back with about 50% in black ink and 50% in color.

Book and Pamphlet Products:

Approximately 8 pages to 500 pages. Mose orders, regardless of trim size, will have approximately 95% of the

pages printing in full color and the remaining 5% will print in black or be blank.

Large Format Products:

Approximately 1 to 100 square feet, most will be 6 square feet. Most will print face only. An occasional order will

print face and back. Most will print in color, an occasional order will print in black.

GOVERNMENT TO FURNISH: Hard copy and digital files for copying. Digital files include, but are not limited

to, PDF, EPS, JPG, PUB, GIF and TIM files. Native files include, but not limited to, InDesign, Illustrator and

Publisher. The contractor must have current versions and upgrade software, as needed. A GPO Form 952 (Desktop

Publishing - Disk Information) may accompany the furnished digital files.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.