Construction Engineering and Inspection Svcs for Farmwell Road Intersection Improvements, RFQ 708023
| Location: | Virginia |
|---|---|
| Posted: | Jul 9, 2026 |
| Due: | Aug 21, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 708023 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 708023
|
| Bid Title: |
Construction Engineering and Inspection Svcs for Farmwell Road Intersection Improvements, RFQ 708023
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
REQUEST FOR PROPOSAL
CONSTRUCTION ENGINEERING AND INSPECTION SERVICES
FOR FARMWELL ROAD INTERSECTION IMPROVEMENTS
ACCEPTANCE DATE:
Prior to 4:00 p.m., August 21, 2026 “Local Atomic” Time
RFP NUMBER:
RFQ 708023
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
IMPORTANT NOTES
A. Documents related to this solicitation may be downloaded from the County’s website at
https://www.loudoun.gov/bids.aspx.
B. Pre-Proposal Conference: An optional Pre-Proposal Conference will be held virtually using
Microsoft Teams on July 22, 2026, at 11:00 a.m. to provide an overview of the project and
the expectations outlined in this solicitation. To participate, connect using the link provided
below and follow the prompts as designated.
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 214 263 100 040 99
Passcode: o9sr2Ux6
Download Teams | Join on the web
Or call in (audio only)
+1 757-600-4923,,442680286# United States, Norfolk
Find a local number
Phone conference ID: 442 680 286#
Requests for information related to this Request for Proposal should be directed to:
Beth A. Cioni
Contracting Officer
Phone: (571) 627-7414
Email: Beth.Cioni@loudoun.gov
Issue Date: July 9, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION
AS SOON AS POSSIBLE.
Construction Engineering and Inspection Services for Farmwell Road Intersection Improvements
RFP RFQ 708023
Page 1 of 49
REQUEST FOR PROPOSAL
CONSTRUCTION ENGINEERING AND INSPECTION SERVICES
FOR FARMWELL ROAD INTERSECTION IMPROVEMENTS
SECTION/TITLE
PAGE
1.0 PURPOSE AND GENERAL INFORMATION ....................................................... 3
2.0 COMPETITION INTENDED..................................................................................3
3.0 BACKGROUND INFORMATION .........................................................................3
4.0 SCOPE OF SERVICES ........................................................................................ 4
5.0 EVALUATION OF PROPOSALS & SELECTION PROCEDURES .................... 17
6.0 INSTRUCTIONS TO OFFERORS ...................................................................... 23
7.0 TERMS AND CONDITIONS ............................................................................... 30
8.0 PROPOSAL SUBMISSION FORM.....................................................................46
Prepared By: /s/Beth A. Cioni
Contracting Officer
Date: 07/09/2026
Construction Engineering and Inspection Services for Farmwell Road Intersection Improvements
RFP RFQ 708023
Page 2 of 49
CONSTRUCTION ENGINEERING AND INSPECTION SERVICES
FOR FARMWELL ROAD INTERSECTION IMPROVEMENTS
1.0 PURPOSE
The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia
(“County") to obtain proposals from qualified Construction Engineering and Inspection
(CEI) Services firms (each, a “Consultant”) to provide comprehensive support for the
construction of the Farmwell Road (Route 625) Intersection, Pedestrian, and Bicycle
Improvements Project from 0.036 miles west of Ashburn Road (Route 641) to 0.241 miles
east of Waxpool Road (Route 640) (“Project”).
The Consultant selected through this competitive procurement process will provide full-
time on-site inspection, construction administration, materials sampling and testing,
documentation management, and related engineering and compliance support necessary
to ensure that all construction activities conform to the approved plans, specifications,
Virginia Department of Transportation (VDOT) standards, and the Construction Contract
requirements.
2.0 COMPETITION INTENDED
It is the County's intent that this RFP permits competition. It shall be the Offeror's (i.e. any
entity submitting a proposal in response to this RFP) responsibility to advise the Purchasing
Agent in writing if any language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this RFP to a single source. Such
notification must be received by the Purchasing Agent not later than fifteen (15) days prior
to the date set for acceptance of proposals.
3.0 BACKGROUND INFORMATION
3.1 The services to be performed by the successful Offeror will consist of CEI services
to support the management and administration of the Project for the Loudoun County
Department of Transportation and Capital Infrastructure (DTCI). The estimated
duration of the Project, to include final completion and acceptance, administrative
“close out”, and VDOT audit and Street Acceptance, is approximately thirty-six (36)
months. The resulting contract from this solicitation will be a unit price contract.
3.2 The Project is a VDOT Locally Administered Project (LAP) and consists of
geometric design improvements along Farmwell Road (Route 625) and a portion
of Waxpool Road (Route 625). Improvements will address operations at the major
intersections of Farmwell Road at Ashburn Road, Ashburn Village Boulevard, and
Smith Switch Road to maximize through and turning traffic movements. A separate
westbound right-turn lane will be constructed at the intersection of Farmwell Road
and Hemingway Drive/Dodge Terrace.
In addition to intersection improvements, the Project will enhance pedestrian and
bicycling mobility by constructing a continuous ten (10)-foot-wide multi-use trail
and five (5)-foot-wide sidewalk between Ashburn Road and Smith Switch Road.
Due to special constraints in this urbanized corridor, on-site water quality facilities
are not proposed; stormwater quality requirements for this Project will be satisfied
through the purchase of off-site nutrient credits.
Construction Engineering and Inspection Services for Farmwell Road Intersection Improvements
RFP RFQ 708023
Page 3 of 49
Roadway drainage, stormwater management, and erosion and sediment control
design will adhere to current County and VDOT requirements. The Project will also
include, but not be limited to:
• Gravity Retaining Walls
• Roadway Resurfacing
• Crosswalk Improvements
• Storm Sewer and Drainage Improvements
• Waterline Utility Plans
• Sidewalk, Curb Ramp, Crosswalk, and Intersection Improvements
• Signalized Intersections Improvements
• Pipe Rehabilitation
• Multi-Phased Traffic Management Plan
3.3 CEI services will include, but not be limited to, full-time on-site quality assurance and
quality control, construction engineering and inspection services, material testing,
administrative support, and assistance with VDOT project acceptance,
administrative “close out”, and VDOT audit. A more detailed description of the CEI
Services required can be found in Section 4.0 Scope of Services of this RFP.
3.4 Offerors shall demonstrate their ability to meet or exceed the requirements of this
RFP and the tasks described herein. Additional responsibilities may be assigned
as the Project advances or as provided in the Project Contract Documents. The
Project shall be administered in accordance with the approved construction plans,
special provisions, all applicable VDOT standards and specifications, VDOT
Materials Division guidelines, and all other applicable procedures governing VDOT-
administered or County-administered transportation projects.
3.4 Additional Project details will be refined during the joint scoping process, which will
be conducted with the Top‑Ranked Offeror prior to final contract execution.
4.0 SCOPE OF SERVICES
All proposals must be made on the basis of, and either meet or exceed, the requirements
contained herein.
4.1 The Consultant shall provide comprehensive Construction Engineering and
Inspection (CEI) services necessary to support the County in administering,
monitoring, and documenting all construction activities for the Project. All CEI
activities shall comply with the current versions of the following, as applicable:
• 23 Code of Federal Regulations 637
• Virginia Department of Transportation (VDOT) Road and Bridge Specifications
• VDOT Road and Bridge Standards
• VDOT Inspection Manual
• VDOT Materials Division Manual of Instructions
• VDOT Virginia Test Methods
• VDOT Virginia Manual on Uniform Traffic Control Devices for Streets and
Highways
• VDOT Virginia Work Area Protection Manual
Construction Engineering and Inspection Services for Farmwell Road Intersection Improvements
RFP RFQ 708023
Page 4 of 49
4.2 Consultant Responsibilities
A. The Consultant shall provide full-time, on-site inspection; construction
administration support; materials sampling and testing; engineering
assistance; and complete project documentation. These services include
performing administrative and engineering duties as needed and providing
staff capable of working overtime in excess of forty (40) hours per week,
when required by the Project.
B. The Consultant shall ensure that the Construction Contractor’s work
complies with all plans, specifications, special provisions, and Construction
Contract requirements; identify and report deficiencies; support timely
resolution of issues; maintain accurate and complete Project records; and
maintain professional, timely communication and coordination with the
County, VDOT, utilities, the Engineer, the Construction Contractor, third-
party partners, and all other Project stakeholders throughout the duration of
the Project.
C. The County will provide a County Construction Manager to oversee all
related construction engineering, administration, and coordination with the
County, the Consultant, VDOT, the Engineer, the Construction Contractor,
and all other agencies or concerned citizens. In addition, the County may
provide a part-time field technician to monitor CEI inspection staff, observe
the Construction Contractor’s daily activities, and prepare daily reports
based on on-site observations.
D. The Construction Contractor will furnish the Project field office/trailer in
accordance with the Construction Contract and specifications. The
Consultant shall provide all equipment and supplies necessary to perform
the CEI services described herein, consistent with industry standards and
the requirements of this Scope. This includes, but is not limited to, the tools,
technology, and materials typically required for inspection, documentation,
communication, and field operations.
4.3 Minimum Staffing
A. The Consultant shall furnish, at a minimum, the following personnel:
• Construction Manager
• Senior Inspector
• Full-time, on-site Construction Inspector(s)
• Office Engineer
• Additional staff as needed to provide administrative and clerical
support
B. In addition to the construction administration and quality assurance/control
of all construction related activities, the Consultant shall perform and record
all on-site materials testing, to include compressive stress tests for concrete
field cylinders and any other laboratory-required tests. If a separate sub-
consultant is used for materials testing, the Consultant shall provide all
coordination, scheduling, and support necessary to ensure the required
testing frequency, locations, curing methods, documentation, and testing
Construction Engineering and Inspection Services for Farmwell Road Intersection Improvements
RFP RFQ 708023
Page 5 of 49
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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