On-Call Construction Management Services for Sanitary Sewer Collection Systems

R EQU ES T FO R QU A LI FI C A TI O N S
City of San Mateo Post-Clean Water
Program Request for Qualifications,
Consulting Services for As-Needed
Collection System Construction
Management Services
Public Works Department City of San Mateo
330 West 20th Avenue San Mateo,
CA 94403
May 21, 2026

Request for Qualifications, Consulting
Services for As-Needed Collection System
Construction Management Services
The City of San Mateo (City) is accepting Statements of Qualifications to select a qualified
consulting firm or firms to provide as needed construction management services for various collection
system projects for projects expected to begin after the San Mateo Clean Water program ends. All
questions regarding this Request for Qualifications (RFQ) shall be directed to Laura Webb, Project
Manager, at lwebb@cityofsanmateo.org by the date and time specified in Section II.B. The RFQ is
available for viewing online at http://www.cityofsanmateo.org/bids.aspx.
Statements of Qualifications (SOQs) shall be submitted by firms that have a capable and demonstrable
background in the type of work described in this RFQ and Attachment A, "GENERAL SCOPE OF
SERVICES," of this notice. In addition, all interested firms shall have sufficient, readily available
resources in the form of trained personnel, support services, safety protocols, specialized Consultants,
specialized field equipment, and financial resources to carry out the work without delay or
shortcomings. Services required by this request for qualifications shall be performed under the
responsible charge of a Construction Manager with a minimum of 10 years of applicable experience
and who is a licensed California Professional Engineer.
Respondent shall submit a ready-for-print PDF of the SOQ via email to the City's Project Manager no
later than:
2:00 p.m. PST on June 18, 2026
The email's subject line shall be titled:
SUBJECT: SOQ Submittal - Consulting Services for As-Needed Collection System Construction
Management Services
The body of the email submittal shall include the Respondent's name, contact information, RFQ Title
and City Job Number. SOQs must be received in the Project Manager's email address inbox by the date and
time specified. Any SOQs received after the deadline will not be considered.
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Contents
Section Page
I. Introduction .......................................................................................................................... 1
A. Background ......................................................................................................................... 1
B. Organizational Conflicts of Interest .................................................................................... 1
C. Ex Parte Communications ................................................................................................... 2
D. Commitment of Firms and Key Personnel .......................................................................... 2
II. Procurement Process ............................................................................................................. 2
A. General Information ........................................................................................................... 2
B. Schedule and Addenda ....................................................................................................... 3
C. Submittal of Questions ....................................................................................................... 3
D. Award and Negotiations ..................................................................................................... 4
III. Evaluation and Selection Criteria ............................................................................................ 5
A. SOQ Scoring ........................................................................................................................ 5
B. Interview Scoring (Optional, at City's Discretion) ............................................................... 5
C. Final Scoring and Selection ................................................................................................. 6
IV. Documentation ...................................................................................................................... 6
A. Submittal ............................................................................................................................. 6
B. Format Requirements ......................................................................................................... 6
C. Parts of the SOQ.................................................................................................................. 7
V. Evaluation Criteria and Submittal Information ........................................................................ 8
A. SOQ Evaluation Overview ................................................................................................... 8
B. SOQ Submittal Information ................................................................................................ 9
C. Interviews (Optional, at City's Discretion) ........................................................................ 11
D. Selection Process .............................................................................................................. 11
VI. Scope of Services and Schedule ............................................................................................ 12
A. Scope of Services .............................................................................................................. 12
B. Schedule ............................................................................................................................ 12
Attachments
A General Scope of Services
B City of San Mateo Public Works Department Standard Agreement for Professional Consultant
Services
C Sample Rate and Cost Schedule
D Key Personnel Resume Template
E City of San Mateo Collection System Basin Delineation
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I. Introduction
A. Background
The City of San Mateo (City) is currently under a Regional Water Quality Control Board (RWQCB) Cease
and Desist Order (CDO) requiring improvements to its collection system and the San Mateo/ Estero
Municipal Improvement District (EMID) Wastewater Treatment Plant (WWTP) to eliminate sanitary
sewer overflows and unauthorized discharges. The Clean Water Program (CWP) was established to
upgrade aging infrastructure, enhance reliability and provide capacity for wet weather flows in the
collection system and at the WWTP, and comply with the City's 2023 National Pollutant Discharge
Elimination System (NPDES) Permit requirements. The CWP addressed regulatory needs and helped the
City achieve its sustainability goals by optimizing wastewater treatment and conveyance infrastructure,
providing significant environmental benefits for the City and San Francisco Bay for many years to come.
The work detailed within this RFQ is a continuation of the efforts established by the CWP.
This RFQ is related to the City's collection system projects. This list is subject to change, hence there is
no guarantee that these projects will be built or involve any of your services. The specific projects that
will require as-needed Construction Management (CM) services will vary from year to year, and range in
size, complexity, and schedule. Table 1 provides an overview of the projects, their estimated
construction value, and estimated construction start date. These projects are to be considered in
preparing a response to the RFQ. This list is subject to change.
Table 1. Construction Project Details
Estimated Estimated Estimated
Collection System Improvement
Construction Advertise Start of
Project Name Description Costs Dates Construction
Dale Avenue Pump Station Wet Provide a mixer for the Dale Avenue Pump $0.35M Oct-26 Jan-27
Well Mixer Station wet well to reduce hydrogen sulfide
gas
Dale Avenue Pump Station H2O2 Provide an H2O2 system for the Dale Avenue $0.2M Oct-26 Jan-27
System Pump Station to reduce hydrogen sulfide gas
Sanitary Sewer Pump Station Rehabilitation/Upgrade of sewer pump TBD TBD TBD
Upgrades stations, annually
Sanitary Sewer Improvements Plan Improvements to sewer lines at various TBD TBD TBD
- Various Locations locations
Basin A Sanitary Sewer Rehabilitation of sewers and manholes; $6M Jul-26 Oct-27
Rehabilitation utilizing open trench and trenchless
replacement, spot repairs, pipe lining, etc.
Basin B Sanitary Sewer Rehabilitation of sewers and manholes; $6M Jul-28 Oct-29
Rehabilitation utilizing open trench and trenchless
replacement, spot repairs, pipe lining, etc.
Basin E Sanitary Sewer Rehabilitation of sewers and manholes; $7M Jul-27 Oct-28
Rehabilitation utilizing open trench and trenchless
replacement, spot repairs, pipe lining, etc.
Note: The City reserves the right to modify the project packages, timelines, and construction estimates.
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REQUEST FOR QUALIFICATIONS, CONSULTING SERVICES FOR AS-NEEDED COLLECTION SYSTEM CONSTRUCTION MANAGEMENT SERVICES
B. Organizational Conflicts of Interest
An organizational conflict of interest is a situation in which, because of other activities, relationships, or
contracts, a Consultant is unable, or potentially unable, to render impartial assistance or advice to the
City; a Consultant's objectivity in performing the contract work is or might be otherwise impaired; or a
Consultant has an unfair competitive advantage. The City will evaluate future procurements related to
this contract to determine if there is an organizational conflict of interest. If an organizational conflict of
interest exists, the City may prohibit the Consultants, subconsultants, subcontractors, and/or members
of the consultant team from participating in such related procurement/projects.
C. Ex Parte Communications
Respondents are expected to conduct themselves with professional integrity and to refrain from
lobbying activities. During the procurement process, commencing with the issuance of the RFQ and
continuing until the award of a Contract for the project (or cancellation of the procurement), no
employee, member, agent, vendor, advisor or consultant of any Respondent shall have ex- parte
communications, directly or indirectly, regarding this procurement with any representative or elected
official of the City involved in this procurement, except for communications permitted by this RFQ. Any
verified allegation that a Respondent or team member has engaged in such prohibited communications
or attempted to unduly influence the selection process may cause the City to disqualify a Respondent or
a member of a Respondent's team from participating in this process, all at the sole discretion of the City.
D. Commitment of Firms and Key Personnel
1. The City expects all firms and personnel proposed to be available to provide services for this
contract. At any point after submittal of a SOQ, a Respondent must notify the City, in writing
to the Project Manager, when a member of the Respondent's team is no longer participating
in the SOQ.
2. Prior to public announcement of the shortlist (if an interview is used) by the City, a
Respondent may request the ability to substitute a firm or an individual filling a Key
Personnel position, with reasonable justification. Any substitution request granted by the
City shall result in rescoring of the SOQ.
3. Following announcement of the shortlist (if an interview is used), Respondents shall not
substitute a firm or an individual filling a Key Personnel position, except in unavoidable
circumstances. In such circumstances the Respondent shall notify the Project Manager in
writing, and the City shall rescore and re-rank, and thereafter make a determination as to
whether that Respondent may continue to compete in the selection process.
4. After Notice of Selection, the selected Respondent shall not substitute a firm or an
individual filling a Key Personnel position. In such circumstances the Respondent shall notify
the Contract Manager in writing that a firm or individual is no longer available to participate
on the team and explain why. The City will then make a determination as to whether that
Respondent may continue in the negotiation process.
II. Procurement Process
A. General Information
1. Compliance with Legal Requirements.
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REQUEST FOR QUALIFICATIONS, CONSULTING SERVICES FOR AS-NEEDED COLLECTION SYSTEM CONSTRUCTION MANAGEMENT SERVICES
a. The procurement of these consultant services will be in accordance with applicable City,
federal, state and local laws, regulations and procedures. City reserves the right to reject
any and all SOQs.
b. City will evaluate the SOQs in accordance with the provisions set forth herein. The final
selection, if any, will be that Respondent which, in the opinion of the City, best meets
the requirements set forth in the RFQ and is determined to be the most highly qualified.
2. Costs borne by Respondents. All costs incurred in the preparation of a SOQ and participation
in this RFQ and negotiation process shall be borne by the proposing firms.
3. Public Disclosure. SOQs shall become property of the City and considered public documents
under applicable California laws. All documentation provided to the City may be subject to
disclosure in accordance with California public disclosure laws.
B. Schedule and Addenda
1. Anticipated Schedule.
The selection process is anticipated to proceed as outlined below; however, it is subject to
change at the discretion of the City:
Project Benchmarks Date (No Later Than)
Request for Qualifications Available May 21, 2026
Deadline for Inquiries/Questions June 4, 2026
Statement Due at the City June 18, 2026
Consultant Short List July 9, 2026
Consultant Interview(s), if necessary July 20 - July 22, 2026
Consultant Selection July 29, 2026
Consultant Negotiations August 3 - 5, 2026
Council Meeting - Award Contract September 8 2026
2. Addenda
Responses to inquiries that materially change the intent of this RFQ will be issued via
addenda and posted to the San Mateo website http://www.cityofsanmateo.org/bids.aspx.
Oral clarifications shall be non-binding. The City will not notify respondents of addenda; it is
the responsibility of respondents to check the website for all issued addenda. Failure to
include acknowledgement of all addenda may be cause for rejection of the SOQ.
C. Submittal of Questions
1. Prospective respondents may contact Laura Webb, Project Manager, at
lwebb@cityofsanmateo.org for further information regarding contractual questions for this
RFQ. All requests for interpretation or questions must be sent in writing and must clearly
include the subject line "RFQ: As-needed Collection System Construction Management
Services." The deadline for inquiries is specified in Section II.B. Responses to inquiries will
be published via addenda to the City's identified procurement website.
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REQUEST FOR QUALIFICATIONS, CONSULTING SERVICES FOR AS-NEEDED COLLECTION SYSTEM CONSTRUCTION MANAGEMENT SERVICES
D. Award and Negotiations
1. The successful respondent(s) will be asked to enter into a contract with the City reflecting
the terms and conditions of the SOQ plus the City's standard professional services
agreement requirements. A copy of the City of San Mateo Public Works Department
Standard Agreement for Professional Consultant Services is provided in Attachment B..
2. The City will negotiate for these services. Negotiation of a contract will be in conformance
with City policies and procedures, applicable federal, state and local laws, and regulations.
3. Notice of Selection & Level of Effort (LOE).
a. The City will provide a written Notice of Selection to the selected firm or firms. The
notice shall identify the date for completing a master services agreement for as-needed
services for the proposed project and shall indicate whether the City has accepted any
of the changes to the terms and conditions proposed by the Respondent in its SOQ.
b. When requested, the Consultant shall provide a completed LOE and completed scope of
services within two weeks of receiving the City's request for proposal for a particular
project assignment under this master agreement.
i. The City plans to execute contracts for services that are based on time and materials
with a not to exceed limit.
ii. All proposed personnel and proposed costs (labor, overhead, fee, and other direct
costs) shall be identified.
iii. Unless otherwise directed by the City, the initial LOE and scope of services shall be
prepared for services related to the specific project items indicated in the request
for proposal and described in the General Scope of Services (Attachment A).
Consultant shall use the items described in Attachment A as the basis for the project
LOE and scope of services, and clearly define the assumptions and limitations of the
LOE and scope of services provided.
4. Negotiation Schedule. Prior to beginning any negotiations, the Consultant shall meet with
the City to establish the negotiation schedule. The City and Consultant commit to ensuring
that each party uses their best efforts to comply with each task deadline and to meet the
negotiation schedule.
5. Negotiation Process.
a. Negotiations shall begin with the Consultant's proposed Scope of Work (SOW). Upon
selection, the Consultant shall develop a SOW and identify all tasks, subtasks, and
deliverables required to complete the project. A Project Schedule shall accompany the
SOW and LOE. The SOW, LOE and Project Schedule should be interrelated and identify
tasks and subtasks by the same numbers.
b. Negotiation of labor rates, overhead rates, fee, and other direct costs shall not begin
until after the City has received and reviewed all required Cost and Pricing Data
including the LOE and the fully completed cost and rate schedule, as described above,
and in accordance with the example provided in Attachment C.
c. If the City and selected Respondent cannot come to terms on the LOE, SOW, and cost
and rate schedule after three (3) revisions to the SOW, LOE, or cost and rate schedule,
the City may discontinue negotiations and go to the next highest ranked Respondent or
at its discretion, reject all proposals or use another provider. Failure to reach agreement
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