Supply, Delivery, Registration and Commissioning of Four (4) Dual-Compartment Refrigerated...

Location:	District of Columbia
Posted:	Aug 28, 2026
Due:	Sep 11, 2026
Agency:	FHI 360
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	RFQ_JAM_001_RFQ_02
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATION (RFQ)

Supply, Delivery, Registration and Commissioning of Four (4) Dual-Compartment

Refrigerated Delivery Vehicles

RFQ Number:

RFQ Release Date:

Questions Due Date:

Submit Questions to:

Quotation Due Date and Time:

Submit Quotation to:

Anticipated Award Date:

Award Type:

Required Delivery Location:

Offer Validity:

RFQ_JAM_001

August 19, 2026

August 25, 2026

(Answers to all questions will be posted on the FHI 360 website by August 28, 2026)

jamaica.epicprocurement@fhi360.org

September 11, 2026

jamaica.epicprocurement@fhi360.org

September 2026

Fixed Price Purchase Order

Kingston, Jamaica

Minimum ninety (90) calendar days from the quotation deadline

1. Background

FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people

everywhere can access the opportunities they need to lead full, healthy lives.

Meeting Targets and Maintaining Epidemic Control (EpiC) is a global health project funded by the United

States Government. EpiC is led by FHI 360 with core partners and draws upon regional and local partners.

The project receives Global Health Security funding to strengthen global, regional and local public health

systems in alignment with national priorities and United States Government goals.

Under the EpiC Jamaica program, the Ministry of Health and Wellness (MOHW) has requested four

purpose-built refrigerated delivery vehicles to support the safe transport of temperature-controlled and

ambient products across urban and rural operating environments in Jamaica.

2. Purpose and Procurement Structure

FHI 360, on behalf of the EpiC project, invites qualified local and international suppliers to submit quotations

for the supply, delivery, registration, commissioning and warranty support of four (4) new, unused, current-

production, right-hand-drive dual-compartment refrigerated delivery vehicles meeting or exceeding the

requirements in Annex A for the purpose of transporting specimen samples from Health Regions to central

labs.

Each completed vehicle must be delivered as an integrated, roadworthy and fully commissioned unit. The

supplier will retain single-point responsibility for the base vehicle, insulated cargo-body conversion,

refrigeration system, electrical accessories, registration support, acceptance testing, training, warranties and

after-sales support. A supplier may use a manufacturer, converter or specialist subcontractor, but must

disclose the arrangement and remain fully accountable for performance.

3. Quantity and Scope of Supply

• Four (4) identical or technically equivalent completed vehicles, unless FHI 360 approves a proposed

variation in writing.

• New, unused, current-production, right-hand-drive commercial vehicle platforms suitable for tropical

conditions and loaded operation on urban and rural roads.

• Purpose-built insulated cargo bodies with one refrigerated compartment and one ambient compartment,

together with the required refrigeration and protected electrical systems.

• Freight, insurance, import/customs support, inland transportation, delivery, licensing and registration

support as applicable to the approved delivery arrangement.

• Commissioning, temperature validation, roadworthiness and acceptance testing for each vehicle.

• Operator and basic maintenance training, manuals, warranty documents, recommended spare-parts list

and after-sales support as detailed in Annex A below.

4. Delivery, Acceptance and Handover

The bidder must state the earliest achievable delivery schedule, including the estimated dates for vehicle

availability, body conversion, shipment or local delivery, registration, commissioning, testing and final

handover. If all vehicles cannot be delivered at the same time, the bidder may propose delivery in separate

batches. The quotation must clearly identify the number of vehicles in each batch and the proposed delivery

dates. Any partial-delivery arrangement is subject to FHI 360’s prior written approval.

Final acceptance will occur only after each vehicle has been delivered to the approved location and has

successfully completed the inspection, roadworthiness, refrigeration pull-down and temperature-hold tests,

documentation review, registration/licensing requirements where applicable, and operator orientation

described in Annex A. Delivery alone does not constitute acceptance.

5. Warranty and After-Sales Support

The quotation must clearly distinguish the warranty coverage for the base vehicle, cargo body/conversion,

refrigeration system and installed electrical equipment. The minimum requirements are specified in Annex A.

The bidder must identify local or regional service facilities, authorized service partners, fault-reporting

contacts, escalation procedures, service response times, parts availability and any exclusions that may

affect vehicle availability.

6. Bidder Eligibility and Required Documentation

• Signed cover letter or quotation from an authorized representative.

• Certificate of registration/incorporation or equivalent proof of legal existence.

• Tax Registration Number (TRN) and a valid Tax Compliance Certificate (TCC) for Jamaica-based

bidders, or equivalent tax documentation for international bidders, as applicable.

• Evidence of authorization to sell the offered vehicle make/model and to perform or arrange the proposed

refrigerated-body conversion.

• Manufacturer and converter technical brochures, specifications and certifications.

• Evidence of at least three (3) comparable vehicle supply, refrigerated-body conversion or fleet-delivery

assignments completed within the last five (5) years, including client contacts.

• Details of local after-sales service capacity or a documented service partnership accessible in Jamaica.

• Completed technical compliance matrix in Annex B and completed price schedule in Annex C.

• Proposed vehicle and compartment layout drawings, internal dimensions, payload data and evidence

that the completed conversion remains within approved weight and axle-load limits.

• Disclosure of any proposed subcontractor, converter, service partner or consortium member and their

respective responsibilities and costs.

7. Quotation Instructions

• Submit one technical quotation and one financial quotation as clearly labeled PDF files in a single email,

together with supporting documents.

• Use the RFQ number and solicitation title in the email subject line.

• Respond to every technical requirement. State 'Comply,' 'Partially Comply' or 'Does Not Comply,' identify

the offered specification and reference the supporting brochure, drawing or certificate. Silence will not

be treated as compliance.

• Clearly identify all deviations, assumptions, exclusions, optional items and dependencies.

• State the make, model, model year, country of origin, country of manufacture, chassis/body converter,

refrigeration-unit manufacturer, delivery lead time and warranty for the offered solution.

• Quote firm fixed unit and total prices for four vehicles. Show currency, taxes/duties, freight, insurance,

conversion, registration/licensing, commissioning, testing, training and any other charges separately in

Annex C.

• State the proposed payment schedule. FHI 360 will not be bound by a proposed schedule unless

accepted in the resulting purchase order or contract.

• Keep the quotation valid for at least ninety (90) calendar days from the submission deadline.

• Submit questions only to the stated procurement email by the questions deadline. Communications with

other FHI 360 or MOHW personnel about this solicitation may result in disqualification.

• State whether it has prior experience supporting tax-exempt, zero-rated, donor-funded or United States

Government-funded importation or procurement arrangements

8. Evaluation and Award

FHI 360 intends to make a best-value award to the responsible bidder whose responsive quotation meets or

exceeds the mandatory requirements and offers the most advantageous combination of technical

compliance, delivery, warranty and service support, past performance and price. The lowest-priced

quotation will not necessarily be selected.

Evaluation factor

Assessment basis

Mandatory responsiveness

Submission completeness, bidder eligibility, acceptance of key instructions and

compliance with mandatory minimum specifications.

Technical solution

Vehicle platform, completed conversion, compartment layout, refrigeration

performance, payload/weight compliance, safety and supporting evidence.

Delivery and implementation

Realistic lead time, delivery plan, registration, commissioning, testing and

handover schedule.

Warranty and after-sales

support

Warranty coverage, service response, parts availability, local support and

training.

Past performance and

capacity

Comparable assignments, references and capacity of supplier/converter/service

partners.

Price

Evaluated total cost for four accepted vehicles, including all stated charges and

any evaluated lifecycle implications.

Weight / treatment

Pass / fail

30%

20%

10%

30%

FHI 360 may request clarifications, conduct reference checks, inspect the bidder's or service partner's

facilities, verify the proposed vehicle/conversion, negotiate with one or more bidders, or make an award

based on initial quotations without further discussion.

9. Roles and Responsibilities

- Contractor:

o Deliver all goods and services as outlined

o If needed, the contractor may, with written approval from EpiC Jamaica engage a qualified 3rd party.

NOTE: The contractor shall not subcontract, delegate, assign, or otherwise transfer performance of

any material portion of the scope without the prior written approval of FHI 360. Any approved

subcontracting arrangement shall incorporate all applicable flow-down provisions, and Contractor

shall remain fully responsible for the acts, omissions, performance, and compliance of its

subcontractors.

o Provide expertise, maintain open communication and provide documentation.

- EpiC Jamaica:

o Provide oversight, coordinate access through MOHW, and the National Blood Transfusion

Service (NBTS), assign stakeholders, approve deliverables, provide payment, and maintain

open communication.

10. FHI 360 Disclaimers and Reserved Rights

• FHI 360 may perform a background or responsibility check on any bidder or proposed subcontractor.

• FHI 360 may cancel, amend, suspend or reissue the solicitation and may reject any or all quotations.

• Issuance of this RFQ does not constitute an award commitment, and FHI 360 will not reimburse bidders for

quotation-preparation costs.

• FHI 360 may disqualify a quotation that does not follow the solicitation instructions or contains material omissions or

misrepresentations.

• FHI 360 may award all or part of the requirement, adjust quantities, or make one or multiple awards when

determined advantageous and permissible.

• Any award is subject to availability of funds, required internal and donor approvals, responsibility determination and

execution of an acceptable purchase order or contract.

• All prices, terms and representations in the successful quotation may be incorporated into and become binding

under the resulting award.

• FHI 360 maintains zero tolerance for fraud, bribery, collusion, coercion, trafficking in persons, exploitation and

abuse, and other prohibited conduct. Suppliers must comply with all applicable FHI 360, donor and legal

requirements communicated in the resulting award.

ANNEX A

TECHNICAL SPECIFICATIONS

Supply and Delivery of Four (4) Dual-Compartment Refrigerated Delivery Vehicles

Bidders must complete the response column and attach the referenced supporting documents. A proposed equivalent

must meet the stated performance requirement and be fully explained.

A1. General Requirements

FHI 360 invites quotations for four (4) new dual-compartment refrigerated delivery vehicles suitable for the

simultaneous transportation of temperature-controlled and ambient products. Each vehicle shall be new,

unused, current production, right-hand drive and suitable for commercial operation under tropical climatic

conditions.

A2. Vehicle Requirements

Requirement

Minimum specification

Bidder response /

reference

Vehicle type

New, current-production, right-hand-drive refrigerated delivery vehicle

suitable for urban and rural commercial operation.

Cab configuration

Cab configuration capable of accommodating the required seating

capacity, including double/twin cab or approved equivalent.

Seating capacity

Minimum five (5) persons, including the driver.

Drive configuration

Four-wheel drive, all-wheel drive or equivalent traction capability suitable

for loaded operation on urban and rural road conditions.

Fuel type

Diesel.

Transmission

Automatic or manufacturer-recommended transmission suitable for the

offered vehicle and intended duty cycle.

Steering

Power assisted.

Air conditioning

Factory installed.

Colour

White or equivalent commercial fleet colour.

A3. Engine and Powertrain

Requirement

Minimum specification

Engine

Fuel injection

Fuel capacity

Cooling system

Transmission

Diesel engine of sufficient power and torque for loaded refrigerated

delivery operations; naturally aspirated, turbocharged or equivalent

manufacturer-approved configuration.

Direct injection or equivalent.

Sufficient for extended urban and rural delivery operations. State total

fuel capacity and tank configuration.

Water cooled.

Automatic or manufacturer-recommended transmission suitable for the

offered vehicle and intended duty cycle.

Bidder response /

reference

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Supply, Delivery, Registration and Commissioning of Four (4) Dual-Compartment Refrigerated Delivery Vehicles

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