Invitation to bid NEDPL 15-2026 Clements

Invitation to Bid-Posted Date
Furnace, AC, Doors, Gutters, & Electrical
1926 10th Street
NEDPL 15-2026
Introduction
The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located
at 1926 10th Street. This owner-occupied property will be undergoing rehabilitation using Housing and
Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall
be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are
interested in this project will need to schedule a site visit with the homeowner, Yalanda Clements, by
calling them at 309-380-0075, prior to submitting the bid. Sealed bids must be received on or before
October 1st by 2p.m. They shall be addressed and marked as follows.
CED Department
Attn: Jeff Laxton
1528 3rd Avenue
Rock Island, IL 61201
ENCLOSED: 1926 10th Street Bid
Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened
on 10/1/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids
may attend but are not required to do so. A bid tabulation shall be posted online afterward. All
questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work
The bidder shall submit a project plan using the design standards below that is in compliance with all
applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The
plan must include a clear project timeline and budget with line item costs. The contractor shall act as the
general contractor for the project using subcontractors as required. Subcontractors that will be required
should be clearly identified in the project plan.
Electrical
Electrical service will be replaced with a new mast on the exterior pipped to new exterior meter
socket with external disconnect. 100amp service with a new 100-amp 30 space panel wired to code
NEC 2020. Leaving a courtesy GFCI receptacle near the panel location. Replace the GFCI in the
basement bathroom. Replace all the existing receptacles in the basement with new GFCI. Make sure
to get the broken outlet behind the couch. Install new GFCI receptacles in the Kitchen including under
the sink. Replace the disconnect on the exterior at the AC location. Install CO2/smoker with a 10 year
lithium battery in the basement near the gas fired appliances and one in the hallway near the
bedrooms. Electrical permit is required.
HVAC
Remove existing furnace located in the basement of the residence. Install a minimum 90%
efficient gas fire furnace with correct amp fuse and shut off switch located in an accessible
location. The furnace must be the required BTU for the square footage of the home. A filter
slot and a cover for a replacement air filter rack with a cover must be installed upon
completion. The flue will need to be properly vented into the exterior. All accessible duct
work in the basement must be sealed with duct tape or duct paste. This will need a new
condensation pump and line installed. New programable thermoset shall be installed in
location of existing thermostat. . Remove existing line-set, disconnect, and old compressor.
Install new line-set, new disconnect with whip wired into the new compressor. Replace new
pad with frost protection before installing new exterior unit. Caulk the exterior penetrations
with exterior material. Lines and AC must be charged and in operational order. Mechanical
permit is required before work begins.
Carpentry
Install new seamless 6" gutters on the overhangs with a minimum of 14" per foot of fall. Install
downs in locations that will not shed water on to the neighboring property or cause basement
flooding. Install 4' tailpipes off the downs with hinged elbows. Strap the downs one strap every 8' at
least 2 straps per unit. White aluminum with matching screws and hardware. Do to existing water
infiltration in the basement specking out downs on each corner of the house with gutters sloped from
the middle of spans towards each corner. Replace the gutters and downs on the front porch. Remove
the existing front door and storm door. Install new pre-hung steel or fiberglass door. The slab must be
double bore for lock set and dead bolt. Adjustable threshold which will be adjusted to door sweep
sealing out air. Install a new aluminum screen door. Must have self-storing screen. Must have double
closure or single with a chain at the top. Door must be adjusted to close when the exterior is shut.

Remove and install new pre-hung exterior and storm door on the side entry. Same scope as the front
door. All locket sets and deadbolts shall open with one key. Building permit is required before work
begins.
Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet
all project objectives. The contractor shall have 30 days to complete the work from the date of contract
signing. Change work orders over the course of the project are strongly discouraged.
Bidder Qualifications & Requirements
1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.
2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting
all local, state, and federal requirements to perform requested work. Contractors maybe
required additional plans upon permit submittals.
3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation
Insurances and name the City of Rock Island as a Certificate Holder.
4. Bidders must own or be able to rent sufficient equipment to complete the work.
5. Contractor maybe required to supply additional plans or stamped drawings for a plan
review. Which maybe need to obtain a building permit.
Preparation of Bid
Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly
labeled with "ENCLOSED: 1926 10th Street Bid." The bid must clearly address all requirements as
described above. The cost of the work must be separated into line items with individual costs in addition
to providing a total project cost. Labor costs and material costs must be clearly delineated. The company
name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date
with signature are all required as well.
Awarding Contracts
The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids
shall be reviewed for pricing, experience, previous work history, references, State Licenses, State
Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator
experience, and financial stability. The City at its sole discretion shall decide after a review which
contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by
the City in regard to this project shall be consistent with the City's adopted procurement procedures.
Submitted bid prices shall remain valid for 60 days after bid opening.
Bidder Responsibility
Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions
relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and
restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to
acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to
their bid or subsequent contract.

Federal, State, and Local Reporting Compliance
The contractor shall provide financial and programmatic information as required by the City of Rock
Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also
adhere to all applicable Federal, State and local regulations including but not limited to the following.
* US Department of Housing and Urban Development (HUD): 24 CFR 35
* US Environmental Protection Agency (EPA): 40 CFR 745
* US Occupational Safety and Health Administration (OSHA): 29 CFR 1926
Contact Information
The primary contact person for this project is the City's Construction Officer.
Jeff Laxton
CED Department
1528 3rd Avenue
Rock Island, IL 61201
309-732-2906
laxton.jeff@rigov.org