Settlers Park Exercise Equipment

Location:	Connecticut
Posted:	Aug 6, 2026
Due:	Aug 27, 2026
Agency:	Town of Southbury
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Publication URL:	To access bid details, please log in.

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SPECIFICATIONS

AND

BID DOCUMENTS

RFP # 2026-019

Settlers Park Exercise Equipment

Office of the First Selectman

501 Main Street South

Southbury, CT

August 5, 2026

Town of Southbury

2026-019 Settlers Park RFP

08.05.2026

Invitation to Bid

Settlers Park Exercise Equipment

RFP # 2026-019

The Town of Southbury invites proposals from certified equipment vendors and

installers for an exercise equipment area at Settlers Park.

To be considered, proposals must be submitted to the First Selectman’s Office, 501

Main Street South, Southbury, CT 06488 by 12 pm on August 27, 2026. Bids must be

sealed and clearly state the bid name and number. One hard copy and one flash drive

must be furnished. The Town reserves the right to reject any proposals submitted for

any reason at all. The town reserves the right to interview proposers as part of the

evaluation process.

It is anticipated the selection of a company will be completed by September 4, 2026. A

contract will be prepared and approved by the First Selectman and Board of

Selectmen.

All bidders are invited attend a site walk, if needed; on August 17, 2026 at 10:00 am

to review the park and pose any questions needed to complete this bid. Contact Parks

and Recreation Director, Meghan Lennon at 203-262-0633 or mlennon@southbury-

ct.gov

Town of Southbury

2026-019 Settlers Park RFP

08.05.2026

Scope of Work

There is an existing 60 X 30ft cement slab at Settlers Park in between our current

playground and tree line where we are looking to add cardio and strength exercise

equipment suitable for all ages (from children to seniors), all fitness levels, and those

with disabilities. We are open to different configurations for what can fit in this area.

We are interested in an arm bike (aka an upper body ergometer or hand cycle), an

upright bike, a recumbent bike, and/or an elliptical for cardio equipment. We are

interested in equipment for functional pushing and pulling, such as push-up bars,

inclusive parallel bars, an inclusive dip bench, pull-up bars, a climbing rope, an

inclusive double chest press, and/or a suspension trainer. We are interested in core

strengthening equipment such as a sit-up bench or leg lift, and a balance element. For

the lower body, we are interested in steps such as adjustable steps/assisted

steps/plyo blocks, wall ball targets, or any other obstacles that may fit in the space.

We are interested in instructional signs alongside equipment. We understand not all of

the aforementioned equipment will fit in the 60 ft. x 30 ft. area and are looking for how

to best utilize this unique space. The fitness area must be compliant with the proper

safety surfacing, which we understand could be poured in place rubber or turf.

General Provisions

Equal Opportunity-Affirmative Action

The successful firm shall comply in all aspects with the Equal Employment

Opportunity Act. A firm with 15 or more employees shall be required to have an

Affirmative Action Plan that declares that the Contractor does not discriminate based

on race, color, religion, sex, national origin, or age, which specifies goals target dates

to assure the implementation of equal employment. A firm with fewer than 15

employees shall be required to have a written equal opportunity policy statement

declaring that it does not discriminate based on race, color, religion, sex, national

origin, or age.

Findings of noncompliance with applicable State and Federal equal

opportunity laws and regulations could be sufficient reason for revocation or

cancellation of this contract.

Indemnification/Insurance Requirements

The Contractor agrees to indemnify the Town against and save the Town

harmless from any liability and loss from any claim, suit, or action based

upon any alleged injury or death of any person. This includes any employee

of the Contractor or subcontractor. This also includes any damage to any

property that may occur or that may be alleged to have occurred in the

course of the performance of the work, or from failure to guard the same.

Town of Southbury

2026-019 Settlers Park RFP

08.05.2026

This applies whether such act or failure to act is by the Contractor or any

subcontractor or anyone directly or indirectly employed by any of them or by

anyone for whose acts any of them maybe liable. The Contractor agrees at its

own expense to pay all charges for attorneys in connection with the defense

against any such claim, and if any judgment should be rendered against the

Town in any such action, the Contractor will satisfy and discharge the same

without cost or expense to the Town. The Town, as a sovereign government,

cannot indemnify businesses or individuals.

Prior to the execution of any contract, the Town of Southbury requires that any

awarded contractor providing materials, equipment, or services to the Town must

provide to the Town a certificate of insurance (Acord or other approved format)

naming the Town of Southbury as additional insured, for the following:

Prior to the execution of any contract, the Town of Southbury requires that any

awarded contractor providing materials, equipment, or services to the Town must

provide to the Town a certificate of insurance (Acord or other approved format)

naming the Town of Southbury as additional insured, for the following:

 General liability (including completed operations coverage) in the amounts of

$1,000,000 (combined single limit) Bodily Injury/Property Damage coverage per

occurrence and $2,000,000 general aggregate coverage.

 Automobile Liability in the amount of $1,000,000 (combined single limit),

Property Damage, and Bodily Injury coverage.

 Professional Liability, in an amount not less than $500,000.00 per

occurrence and $1,000,000.00 aggregate.

 Worker's Compensation as defined in the Connecticut General Statutes.

Any subcontractor to a contracted firm shall be likewise covered and shall furnish

certificates of coverage acceptable to the Town before starting work.

The awarded firm shall maintain professional liability insurance until the expiration

of the statute of limitations. In the event that there is no statute of limitations

specifically applicable to this project, the awarded firm shall maintain coverage for a

reasonable period after the date of substantial completion of the project as agreed

to by the Town and the awarded firm.

Invoicing and Payments

Standard payment terms are Net 30 Days from receipt of properly executed invoice(s).

If your firm submits a proposal that includes payment schedules based on the

completion of designated phases, those stages must be clearly outlined in your

proposal. The Town cannot make payments for "execution of contract" (payments due

upon contract signing). The Town is tax-exempt and shall not be charged tax.

Award Considerations

The Town may reject any or all proposals or submittals for any reason, as it may deem

Town of Southbury

2026-019 Settlers Park RFP

08.05.2026

proper. In acceptance of proposals or submittals, the Town will be guided by

consideration of the interests of the Town. The Town also reserves the right to

negotiate further with one or more of the firms as to any features of their proposals or

submittals and accept modifications of the work and price when such action will be in

the Town's best interests.

The individual signing this submittal hereby declares that no person or persons other

than members of his/her own organization are interested in this project or in the

contract proposed to be taken. That it is made without any connection with any other

person or persons making a proposal for the same work and is in all respects fair and

without collusion or fraud. That no person acting for or employed by the Town of

Southbury is directly or indirectly interested therein, or in the supplies or works to

which it relates or will receive any part of the profit or any commission therefrom in

any manner which is unethical or contrary to the best interests of the Town of

Southbury.

Unless otherwise noted within a proposal, proposals received in response to this

document, including proposed fee schedules, are assumed to be valid and binding for

one hundred and twenty (120) days from receipt of the proposal. If an award is not

made within such time, the proposal can be deemed to be either no longer valid or can

be extended with the mutual consent of the Town and the firm submitting the

proposal. Documents/reports/data become the property of the Town of Southbury.

Town of Southbury

2026-019 Settlers Park RFP

08.05.2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Settlers Park Exercise Equipment

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See also