Business Cards

Location:	Federal
Posted:	Dec 22, 2025
Due:	Jan 13, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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Program 4592-S

Specifications by RLW

Page 1 of 12

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Business Cards

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Ohio National Guard,

Recruiting and Retention Marketing

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award through

December 31, 2026, plus four optional 12-month extension period(s) that may be added in accordance with the

“OPTION TO EXTEND THE TERM OF CONTRACT” clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on January 13, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a

separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids (SECTION 4. - SCHEDULE OF PRICES) to bids@gpo.gov

for this solicitation. No other method of bid submission will be accepted at this time. The program number and

bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 11:00

a.m. prevailing eastern time on the bid opening date specified above will not be considered for award.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this

contract before bidding. Specific attention is directed to the following:

• Bid submission provisions under “ADDITIONAL EMAILED BID SUBMISSION PROVISIONS” on

page 4.

• Additional changes scattered throughout.

Abstract available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls) or

e-mail at rwoodmancy@gpo.gov.

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4592-S (12/26)

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-

and-standards-files-for-vendors/contract-terms-01-18.pdf.

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-

standards-files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-

and-standards.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The following list of standards (in order of precedence left to right) shall become the

Specified Standards.

Attribute

Specified Standard

P-7. Type Quality and Uniformity

P-8. Halftone Match (Single and Double Impression)

P-10. Process Color Match

Furnished Digital Files/Approved Proofs

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the

contract expires. If the Government exercises this option, the extended contract shall be considered to include

this clause, except, the total duration of the contract may not exceed five years (December 31, 2030) as a result

of, and including, any extension(s) added under this clause. Further extension may be negotiated under the

“Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized pricing

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO

and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be

eligible for adjustment during the second and any succeeding performance period(s). For each performance

period after the first, a percentage figure will be calculated as described below and that figure will be the

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

Business Cards

4592-S (12/26)

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For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from Date of Award through December 31, 2026 and the second and any succeeding

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending September 30,

2025, called the base index. The percentage change (plus or minus) of the variable index from the base index

will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned and a purchase order issued to the contractor to cover work performed. The Purchase Order will be

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential, and used only for the determination of

responsibility by the Government. Failure to provide the requested information in the time specified by the

Government may result in the Contracting Officer not having adequate information to reach an affirmative

determination of responsibility.

Prior to award of this contract, the perspective contractor shall submit in writing to GPO a Web Site Design and

Development Plan, see page 6 “ON-LINE ORDERING” for details.

CONFERANCE CALL AFTER AWARD: Contractor must be able, within 2 workdays of award and receipt of

emailed art files, to participate in a web site development meeting with agency representatives in order to collect

any additional detailed information related to web site requirements. This may take the form of a video

conference call with online demos or any other communication tools that will allow the contractor’s development

team to communicate and show case the sample web site functionality.

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4592-S (12/26)

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ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual “Print Order” for each job placed with the contractor. The print order, when issued, will indicate

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from Date of Award through December 31, 2026, plus

for such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the

terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A

print order shall be “issued” upon notification by the Government for purposes of the contract when it is

electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only and

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s

requirements for the items set forth herein do not result in orders in the amounts or quantities described as

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set

forth which are required to be purchased by the Government identified in SECTION 2. – SPECIFICATIONS.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and

the Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to

the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not

accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement

from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by Print Orders issued in accordance with the “Ordering” clause of this

contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the

following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will

use the prevailing eastern time and the exact time that the email is received by GPO’s email server as

the official time stamp for bid receipt at the specified location.

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4592-S (12/26)

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PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for

using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.