Design Build Interative Water Splash Pad at Anthony Brooks Park

The City of Henderson
P.O. Box 716
Henderson, Kentucky 42419-0716
Finance Department
Phone: (270) 831-1200
Fax: (270) 831-1246
E-mail: Finance@hendersonky.gov
September 22nd, 2026
REQUEST FOR PROPOSAL
RFP No. 26 - 32
The City of Henderson, Kentucky is requesting sealed proposals for the Design/Build of
an Interactive Water Splash Pad for Anthony Brooks Park.
Design/Build of an Interactive Water Splash Pad for Anthony Brooks Park
Sealed proposals will be accepted in the Finance office located on the first floor of the
Henderson Municipal Building at 222 First Street, Henderson, Kentucky 42420. Proposal
may also be mailed to PO Box 716, Henderson, Kentucky 42419. Proposals will be
accepted until 4:00 pm on Tuesday, October 13th, 2026, prevailing local time. Facsimile
or electronic proposals will not be accepted. Late proposals will not be accepted. The
proposal opening will not be open to the public.
The proposals are being solicited pursuant to KRS 45A.370.

City of Henderson, Kentucky
Invitation for Proposals
Bid Reference No. 26 - 32
TABLE OF CONTENTS
Enclosed
I. Instructions for Proposals
X
II. General Conditions
X
III. Special Conditions
X
IV. Technical Specifications
X
V. Bid Pricing Sheet
VI. KRS 45A.395 State Required (Enclosure A)
X
Only sections marked as "Enclosed" are applicable to award.

City of Henderson, Kentucky
Instructions for Proposals
INSTRUCTIONS FOR PROPOSALS
1.1 General
The City of Henderson, Kentucky ("City") invites sealed proposals for the goods or
services described in this Invitation for Proposals. All proposals must be prepared and
submitted in accordance with the instructions for proposals and all other applicable
sections of the proposal package.
Failure to comply with these instructions may result in the proposal being deemed non-
responsive.
1.2 Proposal Submission
Proposals must be received by the City at the location, date, and time specified in the
Invitation for Proposals. Proposals received after the deadline stated will not be accepted
and will be returned unopened.
Proposals shall be submitted in a sealed envelope clearly marked with the reference
number and title. Separate proposals are required for each reference number.
1.3 Execution of Proposal
Each proposal must be signed by an individual authorized to legally bind the proposer.
Proposals submitted by an individual shall be signed by the individual.
Proposals submitted by a partnership shall be signed by a partner or
authorized representative.
Proposals must be submitted by a corporation or other legal entity shall be
signed by an authorized officer or representative.
Unsigned proposals may be rejected as non-responsive.
1.4 Forms and Required Documents
Proposers shall submit all forms, affidavits, and certifications identified in the RFP.

INSTRUCTIONS FOR PROPOSALS
Page 2
Failure to submit any required enclosed document may result in rejection of the proposal.
1.5 Proposal Pricing
Prices shall be submitted as outlined in the RFP. Prices shall be stated in the units
requested and shall include all costs necessary to fulfill the requirements of the RFP
unless otherwise stated. Please acknowledge any addendums (N/A if none), sign, and
date all requested locations on all pages.
In the event of a discrepancy between unit prices and extended totals, the unit prices shall
govern.
1.6 Corrections, Alterations, and Irregularities
Proposals containing alterations, erasures, or corrections shall be clearly noted and
initialed by the proposer. The City reserves the right to waive informalities or minor
irregularities that do not affect the responsiveness of the bid.
1.7 Withdrawal or Modification of Proposals
A proposer may withdraw or modify a proposal prior to the opening by submitting a
written request to the City. No proposal may be withdrawn or modified after the opening
except as permitted by law.
1.8 Proposal Validity
All proposals remain valid for a period of Ninety days (90) days following the opening
unless a longer period is stated in the documents.
1.9 Interpretation of Documents
Proposers are responsible for reviewing all RFP documents and determining that they
understand the requirements. Questions regarding the proposal must be submitted in
accordance with the procedures and deadlines stated in the Invitation for Proposals.
No oral interpretations or clarifications shall be binding on the City.

INSTRUCTIONS FOR PROPOSALS
Page 3
1.10 Occupational License Requirement
The successful proposer shall possess and maintain a valid occupational license, business
license, or other required registration necessary to legally perform work within the City
of Henderson, Kentucky.
The proposers shall comply with all applicable City of Henderson occupational tax and
licensing requirements for the duration of the contract.
1.11 Contact Information
Questions regarding the procurement procedure of this solicitation shall be directed to the
Finance Manager, Amy Finley, at the Henderson Municipal Building. Please see contact
information below:
Phone: 270-831-1200
E-mail: finance@hendersonky.gov
Questions regarding the technical specification of this solicitation shall be directed to the
Project Manager, Jenna Basham. Please see contact information below:
Phone: 270-831-4986
E-mail: jlbasham@hendersonky.gov
- End of Section -

City of Henderson, Kentucky
Invitation for Proposals
GENERAL CONDITIONS
2.1 Authority and Reservation of Rights
The City of Henderson, Kentucky reserves the right to reject any or all proposals, to
waive informalities or minor irregularities, and to award the work in the manner
determined to be in the best interest of the City and in accordance with applicable law.
The City shall award the proposal in its entirety. All items must be included in the
proposal to be considered responsive.
2.2 Governing Law and Compliance
This procurement is governed by KRS Chapter 45A and all applicable federal, state, and
local laws, regulations, and ordinances.
2.3 Independent Contractor Status
The successful proposer shall perform all services as an independent contractor. Nothing
contained in the RFP documents or resulting contract shall be construed to create an
employer-employee relationship between the City and the proposer or the proposer's
employees.
2.4 Pricing and Taxes
All prices submitted shall be firm and shall include all costs necessary to furnish, deliver,
and install the equipment in accordance with the RFP documents.
The City's sales tax exemption shall not be used by the proposer to acquire materials or
supplies. Any applicable taxes incurred by the proposer remain the responsibility of the
proposer.
2.5 Payment Terms
The City's standard payment terms are net thirty (30) days following receipt of a properly
submitted delivery and installation of equipment, as determined by the City.

GENERAL CONDITIONS
Page 2
Payment shall not constitute acceptance of unsatisfactory or non-conforming equipment.
2.6 Invoice Requirements
Invoices shall be submitted to the City department designated by the City and must
include:
RFP reference number
Project name or location
Description of work performed
Applicable quantities and pricing
Date(s) work was performed
Total amount due
2.7 Performance and Inspection
The City reserves the right to inspect all work during and after construction to ensure
compliance with the RFP documents and project requirements.
Any defective, incomplete, or non-conforming work identified by the City shall be
corrected or replaced by the contractor at no additional cost to the City.
2.8 Changes
No changes to the scope of work shall be made without prior written authorization from
the City.
2.9 Errors, Omissions, and Conflicts
In the event of a conflict between sections of the RFP documents, Special Conditions
shall govern over General Conditions, and Technical Specifications shall govern over
both.
Errors or omissions in the RFP documents shall not relieve the proposer from the
obligation to perform the services as intended.

GENERAL CONDITIONS
Page 3
2.10 Default and Remedies
If the successful proposer fails to perform the services in accordance with the RFP
documents, the City may:
Require corrective action
Withhold payment for unsatisfactory performance
Terminate the contract in whole or in part
Procure equipment or services from another source and hold the contractor
responsible for any additional costs
These remedies are cumulative and in addition to any other remedies available under law.
This remedy shall be in addition to any other remedies available to the City under law.
2.11 Assignment and Subcontracting
The proposer shall not assign, transfer, or subcontract the contract, in whole or in part,
without the prior written consent of the City.
The proposer shall remain fully responsible for the performance of all subcontractors.
2.12 Validity of Proposals
All proposals remain valid for a period of Ninety (90) days following the opening unless
a longer period is stated in the RFP documents.
2.13 Awarding
Proposals will be evaluated by a committee of city staff as outlined below in the special
conditions section.

GENERAL CONDITIONS
Page 4
"Responsible proposer" means a person who has the capability in all respects to perform
fully the contract requirements, and the integrity and reliability which will assure good
faith performance.
2.14 Conflict of Interest
Conflict of interest -- Gratuities and kickbacks -- Use of confidential information.
(KRS 45A.455)
(1) It shall be a breach of ethical standards for any employee with procurement authority to participate
directly in any proceeding or application; request for ruling or other determination; claim or
controversy; or other particular matter pertaining to any contract, or subcontract, and any
solicitation or proposal therefore, in which to his knowledge:
(a) He, or any member of his immediate family has a financial interest therein; or
(b) A business or organization in which he or any member of his immediate family
has a financial interest as an officer, director, trustee, partner, or employee, is a
party; or
(c) Any other person, business, or organization with whom he or any member of his
immediate family is negotiating or has an arrangement concerning prospective
employment is a party. Direct or indirect participation shall include but not be limited
to involvement through decision, approval, disapproval, recommendation,
preparation of any part of a purchase request, influencing the content of any
specification or purchase standard, rendering of advice, investigation, auditing, or in
any other advisory capacity.
(2) It shall be a breach of ethical standards for any person to offer, give, or agree to give any
employee or former employee, or for any employee or former employee to solicit, demand,
accept, or agree to accept from another person, a gratuity or an offer of employment,
in connection with any decision, approval, disapproval, recommendation, preparation of any
part of a purchase request, influencing the content of any specification or purchase standard,
rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding
or application, request for ruling or other determination, claim or controversy, or other
particular matter, pertaining to any contract or subcontract and any solicitation or proposal
therefore.
(3) It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made
by or on behalf of a subcontractor under a contract to the prime contractor or higher tier

GENERAL CONDITIONS
Page 5
subcontractor or any person associated therewith, as an inducement for the award of a
subcontract or order. The prohibition against conflicts of interest and gratuities and kickbacks
shall be conspicuously set forth in every local public agency written contract and solicitation
therefore.
(4) It shall be a breach of ethical standards for any public employee or former employee knowingly
to use confidential information for his actual or anticipated personal gain, or the actual
or anticipated personal gain of any other person.
Effective: April 9, 1980
History: Amended 1980 Ky. Acts ch. 250, sec. 16, effective April 9, 1980. --
Created 1978 Ky. Acts ch. 110, sec. 92, effective January 1, 1980.
- End of Section -
06-01-14D