IFB 2629 Excavation for cart path

Location:	Ohio
Posted:	Aug 28, 2026
Due:	Sep 15, 2026
Agency:	City of Piqua
Type of Government:	State & Local
Category:	17 - Aircraft Launching, Landing, and Ground Handling Equipment
Solicitation No:	IFB 2629
Publication URL:	To access bid details, please log in.

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BID to the

City ofPiqua, Ohio

Purchasing Department

Reply To I.F.B. 2629 - Excavation for path No Later Than: Sept. 15, 2026 at 2:00 p.m.

Via email, mail or hand deliver to Bev Yount, Contract & Purchasing Manager, City ofPiqua, 201 W.

Water St. Piqua, OH 45356 or byount@piquaoh.gov

The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.

The City of Piqua is accepting qualified bids for excavation in areas of the cart path at the Echo Hills Golf

Course at 2100 Echo Lake Dr., Piqua Ohio 45356.

Project Details

» Echo Hills Golf Course Excavation items:

o A new section of cart path around #12 White Tee. It will merge with the existing call path

up by the pond.

o We are also excavating the turf where #13 and #18 cart path meet by the pond so we can

have one large area of cart path paved.

o We are also excavating a new section of path from the maintenance building to the existing

cart path on #18.

o There is a small area to trench at the bottom of #13 & #18 for a new box culvert drain and

tile over to the pond on #13.

Coordination of the work is to be scheduled with the Golf Manager. We would like the work to be

completed as soon as possible.

• Pre-Bid Meeting:

Attendance at a non-mandatory pre-bid meeting is required to review the site and ensure accurate

project bids.

o Date: September 8, 2026

o Time: 2:00 PM

o Location: Echo Hills Golf Course, 2100 Echo Lake Dr., Piqua, OH

o Note: No additional pre-bid meetings will be scheduled.

Total cost (materials and labor) for the scope of work: $

How many days to complete this job after award is made:' days

Contact Patrick Kirkland, at 937-615-6690 or via e-mail gmanager(%piquaoh.gov with any questions

regarding the specifications. All questions must be received in writing by Sept. 10, 2026 at 4 p.m. and will

be answered directly to the person making the inquiry and also posted to the City's website. Any

addendums will be distributed to all known potential bidders and posted on our web site at

www.piquaoh.gov. All vendors are responsible for checking this site for any additional information.

The successful bidder must have and maintain current workers compensation insurance, comprehensive

general liability and automobile insurance for bodily injury, death or loss of or damage to property of third

persons in the minimum amount of $1,000,000.00 per occurrence with the City ofPiqua as an additional

named insured.

It is the policy of the City ofPiqua not to discriminate on the basis of race, color, national origin, age, sex,

or disability in its hiring and employment practices, or in admission to, access to, or operation of its

programs, services and activities. With regard to all aspects of this contract, contractor certifies and

warrants it will comply with this policy. Please sign and return the Americans with Disabilities Act

Compliance Certification and the Drug-Free Workplace Compliance Affidavit Form provided in this

bid package.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL

ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED

ABOVE.

All delivery costs are included in this quotation

regardless ofF.O.B. designation.

Cash Discount Allowed: % 10 Proximo.

Leave blank if your terms are Net 30 days.

Deliveiy will be made within

days after receipt of order.

calendar

Prices quoted will remain firm for acceptance

within 90 calendar days after bid opening unless

otherwise stated.

Bidding Company:

Address:

City

State Zip Code

By:.

(please print or type) Name and Title

Signature:

Phone No.:

/Fax No.:

Email Address:

Fed. I.D. No.:

INSTRUCTIONS TO BIDDERS

It will be assumed that all bids are based upon the specifications unless the bidder stipulates to the contrary

on the proposal form; in which case, the bidder shall point out in detail any and all deviations from the

specifications. Any exceptions to, or deviations from the specifications shall be clearly noted and

explained in detail on a separate sheet entitled BID EXCEPTION SHEET.

MINIMUM SPECIFICATIONS

This specification shall describe excavation needs at the Echo Hills Golf Course located at 2100 Echo Lake

Dr., Piqua, OH 45356. It is required that when the work is finished the ground is completely made ready

for asphalt.

No performance bond is required. No prevailing wages are required. The successful bidder will do a final

walk through with Patrick Kirkland to ensure everything is completed to the City's expectations.

Standard Terms and Conditions

1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices or

terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is waived.

2. FNVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All invoices

are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure to include

the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified otherwise, the

invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically upon mutual agreement

of both parties.

3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt of

correct and acceptable invoice, whichever is later. ,

4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.

When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on the

invoice and supported with a copy of the original freight bill.

5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption

Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself or

any of your employees.

6. DELIVERIES: All deliveries on this order must be in fall accordance with specifications, properly identified with the purchase order number

and must not exceed the quantities specified.

7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual obligations

with respect to timeliness, quality and/or any other reason.

8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for any

excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you are in

default and you have failed to cure the default within the time specified.

9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible for

verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to these

Terms and Conditions shall be in writing and signed by both parties.

10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify and

save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any claim, suit or

judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or claimed, because of

the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, constmction and/or preparation at

reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items famished hereunder may at

any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though such items

may have previously been inspected and accepted. Such rejected items may be returned to you for fall refund to City ofPiqua including

shipping and transportation charges.

12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or

orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform

strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant that

you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said warranties

shall not negate nor limit any implied warranties ofmerehantability or fitness. This warranty shall survive any inspection, delivery, acceptance

or payment by the City ofPiqua.

13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been

delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on tlie

face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A packing slip

must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing slip shall be

forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its agent or consignee is

agreed to be final and binding on you with respect to such shipment.

14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees, volunteers,

and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the City ofPiqua)

of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses to or any person

or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any way due to resulting

from, in whole or in part, the preparation, manufacture, constmction, completion, and/or delivery of the items, including such as are caused by

your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other than where the City ofPiqua's

negligence consists of its failure to discover a condition caused or permitted to exist by you or any subcontractor of yours.

15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with such

companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from the risks

enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City ofPiqua and

proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all your subcontractors. You

agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses which may occur and of

any and all claims made against the persons insured under said policies of insurance and to send copies of such reports to the City of Piqua

within twenty-four (24) hours of the time that you obtained knowledge of the occurrence thereof.

16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City of Piqua, shall not be

released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall

receive immediate notice of any other document disclosed by the Company.

17. EXAMINATION OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have

examined the premises and any specifications or other documents furnished in connection with the items and that you have satisfied yourself as

to the condition of the premises and site and agrees that no allowance shall be made in respect of any error as to such on your part.

18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the premises

free from accumulation of waste material or mbbish. At the completion of the items you shall leave the premises and the items broom-clean.

19. EQUAL EMPLOYMENT OPPORTUNITY:

(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry,

national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer, recruitment or

recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically

rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its option.

20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement between the parties and supersedes all other oral

agreements only when there is no executed contract behveen the parties. The parties acknowledge and agree that neither of them has made any

representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this

purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these

representations in connection with its dealings with the other.

21. GOVERNrNG LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in

accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in

connection with, or by reason of this agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the laws of

any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.

22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of, but

shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that the City

ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in Miami County,

Ohio.

23. GOVERNFNG DOCUMENT: Should there be any conflict behveen the terms of the executed contract and this purchase order, the terms of the

contract govern.

24. INDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent

contractors and are not agents and/or employees of the City ofPiqna.

25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the

purchase order.

Bidders' List:

Coyote Concrete & Excavating

5585 Snodgrass Rd., Fletcher, OH 45326

dlhewittllc(%hotmail.com

Kimiison Excavating Inc. 937-606-0803

2076 Clevenger Rd., Piqua, OH 45356

kinmsonexcavation(%gmail.com

kinnisonex@yahoo. corn

M&T Excavating 937-448-2765

9565 New Hamson-Bradford Rd., Bradford, OH 45308

shannon(%mandtexcavatmgoh.cQm

First Choice Excavation & Demolition, LLC 937-606-1172

2170 Aiken Rd., Piqua, OH 45356

Lukesnider80(%gmail.com

Advanced Demolition 419-890-6814

651 Township Rd. 102, McComb, OH 45858

brett(%advanceddemolition.us

Jagger Construction LLC

Tara Roberts 567-204-4837

Jagger.constmction@yahoo.com

Durst Bros. Inc. 937-845-3696

6520 Studebaker Rd., Tipp City, OH 45371

durstbrosexcavating@yahoo.com

1 PohlkatLLC 513-222-3330

I 7450 Union Shelby Rd., Piqua, OH 45356

I management(%pohlkatllc.com

VTF Excavation 419-586-3077

8398 Celina-Mendon Rd, Celina, OH 45822

kyle(%vtfexcavation. corn

! Ranger Earthworks 937-903-8606

I P.O. Box 73, Troy, OH 45373

rbyrer(%rangerearthworks .corn

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IFB 2629
Bid Title:	IFB 2629 Excavation for cart path
Category:	Equipment / Services
Status:	Open

IFB 2629 Excavation for cart path

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