RFP Family Self-Sufficiency (FSS) / Supportive Services Coordinator

Location:	New York
Posted:	Aug 28, 2026
Due:	Sep 11, 2026
Agency:	City of Peekskill
Type of Government:	State & Local
Category:	G - Social Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Bid Title:	RFP Family Self-Sufficiency (FSS) / Supportive Services Coordinator
Category:	2026 Bids/RFP'S
Status:	Open

Description:

OFFICE OF THE SECTION 8 PROGRAMCity of Peekskill, New YorkREQUEST FOR PROPOSALSIndependent ContractorFamily Self-Sufficiency (FSS) / Supportive Services Coordinator

CITY CONTACT PERSONJessica Ganus, Section 8 Program DirectorCity of Peekskill840 Main Street, Peekskill, NY 10566Email: For security reasons, you must enable JavaScript to view this E-mail address.Telephone: 914-293-8302

Publication Date/Time:

8/28/2026 12:00 AM

Closing Date/Time:

9/11/2026 11:45 AM

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OFFICE OF THE SECTION 8 PROGRAM

CITY OF PEEKSKILL

City of Peekskill, New York

REQUEST FOR PROPOSALS

Independent Contractor

Family Self-Sufficiency (FSS) / Supportive Services Coordinator

1) INTENT

The City of Peekskill Section 8 Program (the “City”) is seeking proposals from qualified individuals or firms to

provide independent contractor services as a Family Self-Sufficiency (FSS) / Supportive Services Coordinator for

the City’s Housing Choice Voucher (HCV) Program. The selected contractor will be responsible for the

administration and implementation of the HUD Family Self-Sufficiency Program and providing supportive

services to HCV participants including participant case management, supportive-service coordination, program

compliance, reporting, outreach, and community partnership development.

This RFP is issued in accordance with applicable federal procurement requirements, including 2 CFR Part 200,

and is intended to provide prospective proposers with the information necessary to prepare and submit a

comprehensive proposal. The successful proposer will perform services as an independent contractor and not as

an employee of the City.

2) SPECIAL CONDITIONS

This solicitation is for professional FSS and supportive services coordination. All activities under the resulting

agreement must comply with applicable federal, state, and local laws, HUD regulations and guidance, City

policies, the City of Peekskill Section 8 Program’s approved FSS Action Plan, and the City of Peekskill Section 8

Administrative Plan. The contractor must exercise independent judgment in performing the contracted services

while coordinating with and reporting to the Director, Section 8 Rental Assistance.

3) OVERVIEW

The City seeks a qualified contractor to support HCV participants in achieving economic independence and long-

term self-sufficiency. The contractor will serve as a liaison, mentor, advocate, case manager, and program

coordinator. Services will include program administration, participant enrollment and case management, escrow

oversight, referrals and enrollments in supportive services, outreach and recruitment, community resource

development, workshops, HUD compliance, data entry, and reporting.

4) PROPOSAL TIMELINE

Milestone

Date / Time

RFP Release Date

August 28, 2026

Deadline for Written Questions (no later than noon on

9.4.26)

September 4, 2026

Responses to Questions Issued

September 9, 2026

Proposal Due Date (by 11:45 am on 9.11.2026)

September 11, 2026

Anticipated Award Date

October 1, 2026

Anticipated Contract Start Date

October 5, 2026

Questions regarding this RFP shall be submitted in writing to Jessica Ganus, Section 8 Program Director, at

jganus@cityofpeekskill.com. The bid number is S8PCS#1-2026. Proposals must be submitted electronically at

www.bidnetdirect.com/new-york/cityofpeekskill

The City is an Equal Employment Opportunity Employer and strongly encourages qualified and certified

Women/Minority Business Enterprises (W/MBE) to submit proposals. The City reserves the right to amend the

RFP or procurement timeline prior to the submission deadline and will notify participants of material changes.

840 Main Street, Peekskill, NY 10566 | jganus@cityofpeekskill.com | 914-293-8302

The City reserves the right to amend the RFP based on questions and issues raised at any time prior

to the RFP submission deadline.

Please not that we reserve to right to change the timeline, at which time all participants will be

notified of the changes.

The PCS will be selected based on its fee proposal (50%) and quality of experience (50%).

5) TERMS OF CONTRACT

Contract Type: Independent Contractor FSS Supportive Services Coordinator

Contract Duration: The term of the HUD grant or such other term as specified in the final contract agreement,

subject to funding availability and all required City approvals.

Compensation: The Contractor shall be compensated at the rate established through the applicable procurement

and contract process for services actually rendered. Payment shall be contingent upon satisfactory performance of

the services, completion and submission of all required deliverables, and submission of properly documented

invoices. Compensation shall not exceed $70,000 per contract year, subject to the availability of appropriated

funds.

Work Schedule: Flexible and based on program needs, participant needs, deliverables, and contractor availability.

Some in-person duties within the City of Peekskill and surrounding service area will be required.

Reporting Structure: The contractor shall report to the Director, Section 8 Rental Assistance, City of Peekskill.

6) PROPRIETARY INFORMATION

The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access to

records, subject to applicable exemptions. Information a proposer requests be treated as proprietary or confidential

trade information should be clearly identified and labeled “Confidential” or “Proprietary” on each applicable page

at the time of submission and accompanied by a written statement explaining the basis for the requested

exemption from disclosure. The City will determine disclosure obligations in accordance with applicable law.

7) RIGHT TO REJECT PROPOSALS

This RFP does not commit the City to award a contract, pay any cost incurred in preparing a proposal, or procure

or contract for services. The City intends to make an award in the best interest of the City and reserves the right,

to the extent permitted by law, to accept or reject any or all proposals, waive informalities, request clarification,

negotiate with qualified proposers, or cancel this RFP in whole or in part.

8) QUALIFICATIONS

The selected contractor must demonstrate the professional capacity to independently administer FSS/supportive

services and manage a participant caseload while maintaining accurate records, meeting deadlines, coordinating

with community-based organizations, and complying with HUD and local requirements.

9) SCOPE OF WORK

The following are the City’s minimum service requirements. Proposals should address each service area and

identify any additional services that would strengthen program delivery.

A. Program Administration & Management

 Develop, maintain, and update the FSS Action Plan in compliance with HUD guidelines.

 Administer the FSS Program in accordance with federal regulations, HUD guidance, and local policy.

 Maintain complete and accurate program documentation, including Contracts of Participation (COPs),

Individual Training and Services Plans (ITSPs), escrow records, participant case files and notes, and the FSS

waiting list.

 Facilitate and manage participant enrollment, eligibility, program participation, extensions where applicable,

and graduation.

840 Main Street, Peekskill, NY 10566 | jganus@cityofpeekskill.com | 914-293-8302

 Attend, create, and coordinate with the Program Coordinating Committee (PCC), including recruiting and

retaining partner organizations.

 Serve as a primary point of contact for FSS participants and program stakeholders.

 Prepare and submit required reports to HUD, the City, and other required entities concerning program

performance and participant outcomes.

B. Case Management & Supportive Services

 Conduct intake assessments to determine participant readiness, strengths, goals, and barriers to self-

sufficiency.

 Create individualized service plans addressing educational, employment, financial, and other self-sufficiency

goals.

 Provide ongoing coaching, case management, follow-up, and plan adjustments as needed.

 Refer and connect HCV participants to supportive services, which may include transportation, childcare,

substance abuse counseling, mental health care, employment and training resources, educational services,

benefits assistance, financial counseling, and other community resources.

C. Escrow Account Oversight

 Collaborate with Section 8 and/or Finance staff to calculate, monitor, and reconcile FSS escrow accounts as

appropriate.

 Provide participants with regular escrow balance information.

 Coordinate documentation and facilitate final escrow disbursement upon successful program completion,

consistent with HUD requirements and City procedures.

D. Community & Resource Engagement

 Establish and maintain relationships with local service providers, training centers, employers, financial

institutions, educational organizations, and other community partners.

 Maintain an up-to-date referral and resource directory.

 Organize, deliver, or coordinate workshops such as financial literacy and budgeting, employment readiness,

credit repair, and homeownership education.

 Advocate on behalf of participants with community partners when appropriate.

E. Outreach & Recruitment

 Promote the FSS Program to eligible HCV participants using appropriate outreach methods.

 Host program orientations explaining program requirements, benefits, participation expectations, and

opportunities.

 Use inclusive and equitable outreach strategies designed to reach eligible and underserved populations.

F. Compliance, Data & Reporting

 Ensure adherence to HUD requirements and City/local program policies.

 Enter and maintain FSS information in HAPPY Software.

 Submit annual and other required HUD reports using PIC or other HUD-designated systems.

 Maintain files and documentation in audit-ready condition and provide records needed for HUD monitoring,

audits, or City review.

 Stay current with HUD policy changes and FSS program best practices.

10) MINIMUM QUALIFICATION REQUIREMENTS

 Bachelor’s degree in Social Work, Human Services, or a related field is preferred.

840 Main Street, Peekskill, NY 10566 | jganus@cityofpeekskill.com | 914-293-8302

 Minimum of two (2) years of relevant experience in case management, housing, social services, or a closely

related field.

 Familiarity with Section 8/Housing Choice Voucher and HUD Family Self-Sufficiency programs is highly

preferred.

 Strong written and verbal communication skills.

 Demonstrated ability to work independently, manage caseloads, maintain organized records, and meet

deadlines.

 Experience working with diverse populations and community-based organizations.

 Ability to use case-management, housing, and/or data systems; experience with HAPPY Software and HUD

reporting systems is preferred.

 Possession of a valid New York State driver’s license at the time of contract execution preferred.

 Ability to travel locally for participant meetings, outreach events, partner meetings, and community

engagement.

11) PROPOSAL FORMAT AND REQUIRED SUBMISSION

Proposals should be organized to correspond with the sections below and should provide sufficient detail for the

City to evaluate the proposer’s qualifications, approach, availability, and cost.

 Cover letter identifying the proposer and acknowledging the proposer’s interest in serving as an independent

contractor.

 Individual/firm profile, including business structure, office location(s), primary contact information, and the

person(s) who will perform the work.

 Resume(s) for the proposed contractor and any key personnel, including education, relevant certifications,

employment/contract history, and areas of expertise.

 Description of relevant experience with FSS, Housing Choice Voucher programs, case management,

supportive services, HUD-funded programs, or similarly situated public-sector clients.

 Detailed narrative describing the proposer’s approach to each component of the Scope of Work.

 Description of availability, anticipated in-person presence, caseload management approach, and method of

communicating with City staff and participants.

 Description of experience developing community partnerships and coordinating supportive services.

 At least three (3) professional references from current or previous clients/employers that can speak to relevant

experience and performance.

 Detailed cost proposal. Proposers should clearly state the proposed hourly, monthly, fixed, or other rate

structure; any maximum contract amount assumptions; and any additional reimbursable costs, if applicable.

 Any exceptions or requested deviations from the RFP requirements.

 A completed and signed Exhibit A – Request for Proposal Specification.

12) EVALUATION AND SELECTION

The City intends to select the proposal that provides the best overall value and demonstrates the strongest ability

to meet program needs. The City may consider, among other lawful factors, the following:

Evaluation Factor

Weight

Relevant experience and qualifications

35%

Approach to FSS administration, case management, 35%

supportive services, and HUD compliance

Cost proposal

20%

References, availability, and demonstrated ability to 10%

work independently

The City may request interviews, clarification, supplemental information, or a best and final offer from one or

more proposers prior to award. Final award is subject to all required City approvals and funding availability.

840 Main Street, Peekskill, NY 10566 | jganus@cityofpeekskill.com | 914-293-8302

13) INDEPENDENT CONTRACTOR RELATIONSHIP

The successful proposer will be engaged as an independent contractor. Nothing in the resulting agreement shall be

construed to create an employer-employee relationship, partnership, joint venture, or agency relationship between

the contractor and the City. The contractor will be responsible for the means and methods used to perform the

contracted services, subject to the required scope, deliverables, deadlines, applicable law, HUD requirements, and

City policies. The final contract will govern insurance, taxes, confidentiality, records, indemnification,

termination, and other legal terms.

14) CITY CONTACT PERSON

Jessica Ganus, Section 8 Program Director

City of Peekskill

840 Main Street, Peekskill, NY 10566

Email: jganus@cityofpeekskill.com

Telephone: 914-293-8302

EXHIBIT A: REQUEST FOR PROPOSAL SPECIFICATION

All terms, conditions, and requirements set forth in this Request for Proposals are acceptable as specified herein:

Yes ________ No ________

If “NO,” provide a detailed description and explanation of each requested deviation from the RFP specifications

with your proposal response.

By submission of this proposal, each proposer and each person signing on behalf of a proposer certifies, to the

best of their knowledge and belief, that:

 The prices in this proposal have been arrived at independently without collusion, consultation,

communication, or agreement with another proposer or competitor for the purpose of restricting competition.

 Unless otherwise required by law, the prices quoted in this proposal have not been knowingly disclosed by the

proposer prior to opening, directly or indirectly, to another proposer or competitor.

 No attempt has been made or will be made by the proposer to induce another person, partnership, corporation,

or entity to submit or not submit a proposal for the purpose of restricting competition.

 This proposal is made without connection with another person making a proposal for the same purpose and is

fair and without collusion or fraud; and no City elected official, officer, or employee whose compensation is

payable in whole or in part by the City is directly or indirectly interested in the proposal or any portion of the

profits thereof, except as lawfully disclosed.

As an authorized representative of the identified proposer, I accept all terms and conditions identified in this

Request for Proposals except as specifically identified in the proposal.

Proposer / Company Name: ______________________________________________

Address: ______________________________________________________________

Authorized Signature: ___________________________________ Date: ______________

Printed Name & Title: ____________________________________ Date: ______________

840 Main Street, Peekskill, NY 10566 | jganus@cityofpeekskill.com | 914-293-8302

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP Family Self-Sufficiency (FSS) / Supportive Services Coordinator

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