2026 002 Solid Waste

Location:	Texas
Posted:	Aug 5, 2026
Due:	Aug 19, 2026
Agency:	Mercedes city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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NOTICE TO BID

(RFP # 2026-002)

Posted: 08/05/2026

The City of Mercedes is requesting sealed proposals (RFP) from qualified individuals/firms

interested in providing MUNICIPAL SOLID WASTE SERVICES. Qualified applicants are

invited to submit qualifications and proposals for the provision of these services. In order to be

considered, proposals must address each of the requests for information included in this document.

All addenda, notices, additional information, etc. will be posted on the City of Mercedes website

at www.cityofmercedes.com.

One (1) original one (1) electronic copy must be sealed and returned to the City of Mercedes, City

Hall, no later than 3:00 P.M. CST on Wednesday, August 19, 2026, to the attention of:

City Secretary

Mercedes City Hall

400 S. Ohio Ave.

Mercedes, TX 78570

All proposals must be clearly marked with “RFP 2026-002 – SOLID WASTE.” Proposer is

responsible for delivery of response by the date and time set for the closing of the proposal

acceptance. Responses received after the date and time set for the closing will not be considered.

Proposals will be publicly opened and acknowledged after the submission deadline. The contract

award is anticipated to be made on Tuesday, September 1, 2026, during the regular meeting of the

Mercedes City Commission.

All bidders must be bonded in accordance with state and local requirements.

All questions regarding the specifications or scope of work must be submitted in writing no later

than August 14, 2026 at 5:00 P.M. to the City of Mercedes at:

Joselynn Castillo, City Secretary

400 S. Ohio Ave.

Mercedes, TX 78570

Phone: (956) 565-3114

jcastillo@cityofmercedes.com

The City of Mercedes reserves the right to reject any and all proposals and waive informalities in

proposals received.

Joselynn Castillo

City Secretary

Proposal Packet to Provide

Municipal Solid Waste Services

TABLE OF CONTENTS

1. Introduction and Sequence of Proposal

2. Glossary of Terms and Definitions

3. Scope of Services Narrative

4. Periodic Term of Contract, Optional Term Period and Compensation adjustment

5. Interruption of Service

6. Termination of Contract

7. Bid Security and Performance Bond

8. Proposal Requirements

9. Contract Document and Amendments to RFP

10. Submission of Proposals

11. Restrictions on Communication

12. Evaluation Criteria

13. Award of Contract, Reservation of Rights, Conflicts of Interest, and Independent

CONTRACTOR Status

14. Schedule of Events

15. Assignment and Use of Subcontractors

16. Exclusive Contract

17. Records Retention

18. Venue

Out-Of-Cycle and Bulky Items Collection – Attachment A

Map of Contract Area showing days of collection – Attachment B

Summary of Services to be provided by CONTRACTOR – Attachment C1-C2

Garbage and Recycling Collection Holiday – Attachment D

Proponent Qualifications General Questionnaire – Attachment E

Discretionary Contracts Disclosure – Attachment F

Regulatory Compliance and Criminal History Warranty – Attachment G

Pricing Schedule – Attachment H-1, H-2

Insurance Requirements - Attachment I

Indemnity Requirements Acknowledging Understanding – Attachment J

Signature Page for Corporation – Attachment K

Proposal Checklist – Attachment L

Proposed Rates – Attachment M

Statutory Requirements Certification and Acknowledgement – Attachment N

Ethics Statement and Acknowledgement – Attachment O

Certification Regarding Debarment, Suspension, And Other Responsibility Matters

– Attachment P

Completed Conflict of Interest Questionnaire (Form CIQ) – Attachment Q

Page Number

36-37

1) INTRODUCTION AND SEQUENCE OF PROPOSAL

The City of Mercedes (“CITY”) seeks Proposals from qualified proponents interested in

providing municipal solid waste services as described in this Request for Proposals (RFP).

The successful proposer will be granted an exclusive franchise, license and privilege within

the territorial jurisdiction of the CITY and shall furnish all personnel, labor, equipment, trucks,

and all other items necessary to collect waste materials during the term of this Contract. This

includes waste containers no greater than 10 cubic yards for construction debris removal.

Municipal solid waste services include refuse collection, disposal and bulk pick up services

for the City of Mercedes. Selection shall be made on the basis of the proposals most

advantageous to the CITY, as determined by the CITY based on evaluation of proposal

requirements. This solicitation process is governed by law and rules pertaining to

“discretionary contracts.” It is not a statutory competitive solicitation. The CITY reserves the

right not to award the contract and to amend or negotiate terms of the contract after reviewing

proposals that were submitted or at any time thereafter while proposals are pending.

CONTRACTORS (Proponents) interested in performing these services must submit a

proposal in accordance with the following minimum requirements contained in this document.

Responses must follow the order and sequence of this Request.

The area of the CITY to be serviced by this Agreement is that area commonly known as the

City of Mercedes. It is detailed in the map, Attachment B, which attachment is incorporated

herein verbatim for all purposes. The attached map represents the approximate boundaries of

the service area. This contract expects growth through additional development and monthly

increases in service units as noted below. The CITY reserves the option to extend the physical

boundaries of the City of Mercedes shown on the attached map at any time during the contract

period.

2) GLOSSARY OF TERMS AND DEFINITIONS

Whenever used in this Request the following terms shall have (unless otherwise expressly

indicated) the meaning defined and obligations attendant as follows:

a. Bulky Items and White Goods: Household items consisting of large appliances,

commonly referred to as white goods, along with discarded bathroom fixtures, such as

sinks and toilets, furniture, and mattresses shall be picked up. The items have no size

or weight limitations but are limited to residential items. Before Refrigerators, freezers,

and air conditioners are picked up, the owner shall provide documentation to

substantiate the Freon has been properly removed by a certified Freon Remover

Technician.

b. CITY: THE CITY OF MERCEDES, TEXAS.

c. Commercial Units: A commercial unit is a non-residential unit receiving CITY

services. The CONTRACTOR shall be required to service such participating

commercial units generating waste that qualifies as municipal solid waste. Commercial

units, shall receive service from the CONTRACTOR on a predetermined scheduled

based on number of days of service and each such commercial location (unit) shall

count as one house for purposes of payment from the CITY to the CONTRACTOR.

d. Construction Debris: Waste building materials resulting from construction,

remodeling, repair or demolition operations at a Residential Unit, Municipal Facility

or Large Commercial and Industrial Unit.

e. CONTRACTOR: The person, corporation, partnership, or legal entity performing

municipal solid waste collection and disposal service and the recycling/marketing

program under this proposal and the resulting contract.

f. Director: The Public Works Director

g. DISPOSAL SITE AND TONNAGE OBLIGATIONS: The disposal site must be a

legally permitted municipal solid waste depository including, but not limited to,

sanitary landfills permitted or approved by all appropriate governmental agencies

having jurisdiction and requiring such licenses, franchises, permits or approvals to

receive for processing or final disposal municipal solid waste and dead animals.

Committed proposal prices are to include the disposal cost utilizing a legally permitted

disposal facility. Under this contract, waste delivered to CONTRACTOR’s landfill or

any legally permissible landfill approved by the CITY shall be credited toward the

CITY’s guaranteed tonnage requirement under respective current disposal contracts, if

any such contract is already held by the successful Proponent.

h. Hazardous Waste and Industrial Waste: Hazardous Waste shall mean any liquid or

solid waste identified or listed as a hazardous waste by the administrator of the United

States Environmental Protection Agency (EPA) pursuant to the Federal Solid Waste

Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976

and as may be identified by any state or federal agency as hazardous or toxic and

requiring special handling or special disposal treatment. Industrial waste is waste so

defined by the Texas Commission on Environmental Quality (TCEQ) and is not

included in the definition of municipal solid waste. In keeping with the CITY’S long-

established policies and practices of servicing only the needs of customers and citizens

whose generation and disposal needs fall within the regulatory definition of municipal

solid waste, this contract does not include curbside service for any class of

industrial waste. Only benign volumes of household hazardous waste, meeting the

regulatory definition of municipal solid waste, shall be serviced under this

contract.

i. Monthly Solid Waste Fees: Monthly fees charged by the CITY to all single-family

residential units receiving solid waste services authorized by CITY Council.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2026 002 Solid Waste

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