Management, Operations & Maintenance Services for Wastewater Treatment Plants

Location:	Texas
Posted:	Jul 9, 2026
Due:	Jul 20, 2026
Agency:	City of Pasadena
Type of Government:	State & Local
Category:	M - Operation of Government Owned Facilities
Solicitation No:	26-008
Publication URL:	To access bid details, please log in.

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City of Pasadena

Request for Proposals

RFP #26-008

for

MANAGEMENT, OPERATIONS, & MAINTENANCE

SERVICES FOR

WASTEWATER TREATMENT PLANTS

Issued: June 10, 2026

ISSUED BY:

City of Pasadena

1149 Ellsworth Drive

Pasadena, Texas 77506

RESPONSES DUE:

Monday, July 13, 2026

by 4:00 PM, CST

TABLE OF CONTENTS

REQUEST FOR PROPOSALS....................................................................................................................3

II.

SCOPE OF SERVICES AND RESPONSIBILITIES...……………………………………………………5

III. EVALUATION CRITERIA………………………………………............................................................11

IV. REQUIREMENTS FOR RESPONSE…………………………………………………………………….12

SUBMISSION OF RESPONSE………………...........................................................................................15

VI. AWARD OF CONTRACT……………………………………………………………………………….16

VII. INSURANCE AND LIABILITY...............................................................................................................18

VIII. SPECIAL PROVISIONS…………………………………………………………………………………18

IX. ANTICIPATED SCHEDULE…………………………………………………………………………….20

ATTACHMENTS:

ATTACHMENT “A” VENDOR INFORMATION QUESTIONNAIRE AND ASSURANCES

ATTACHMENT “B” PRICE PROPOSAL FORM

ATTACHMENT “C” HOUSE BILL 89 VERIFICATION AFFIDAVIT

ATTACHMENT “D” CAPITAL IMPROVEMENT PROJECTS (https://bit.ly/44Od1Vk)

ATTACHMENT “E” SAMPLE AGREEMENT

ATTACHMENT “F” WWTP CURRENT PERMIT (https://bit.ly/44Od1Vk)

ATTACHMENT “G” 2023 FACILITY ASSESSMENT (VINCE BAYOU WWTP, GOLDEN ACRES WWTP)

(https://bit.ly/44Od1Vk)

ATTACHMENT “H” PRETREATMENT PLAN (https://bit.ly/44Od1Vk)

I. REQUESTS FOR PROPOSALS

The City of Pasadena (“the City”) requests Proposals from interested, qualified Respondents capable of providing

full-service operations, maintenance, and management for the Pasadena Wastewater Treatment Facilities in

accordance with the terms and Scope of Services specified herein. The City Wastewater Treatment Facilities consist

of the New Vince Bayou Wastewater Treatment Plant (WWTP) and the Golden Acres WWTP. Vince Bayou WWTP

is located at 209 N Main Street, Pasadena, TX, 77506 and Golden Acres WTTP is located approximately 100 yards

South of Spencer Highway and adjacent to the west edge of Trebor Street, Pasadena, Texas, 77505.

This solicitation complies with applicable City Policy and State of Texas law, including Local Government Code 252.

The City will select the successful Respondent that is determined to provide the best value to the City of Pasadena

based on the published Evaluation Criteria and its final ranking.

The initial term of the resulting Agreement, subject to approval by the City Council, will be 5 years with one (1) five

(5)-year renewal options. While the City plans to enter into a long-term agreement with the selected Contractor, the

City reserves the right to choose to not to renew the contract at the end of each renewal period (years 5 and 10) with

the Contractor providing up to one (1) year transition period. Renewals will be subject to compliance and performance

history in addition to City Council approval.

II. SCOPE OF SERVICES AND RESPONSIBILITIES

1.0 Introduction - The City is seeking qualified respondents capable of providing full-service operations, maintenance,

and management for 2 existing wastewater treatment facilities.

1.1 Purpose of Solicitation - In issuing this RFP, the City is seeking to partner with a Contractor having the technical

and financial resources to perform the required operation, maintenance, and management services for existing

WWTPs facilities. Additionally, the selected Contractor will provide a strong technical support team to operate

safely and in compliance with all regulatory requirements, implement sustainable and effective maintenance

programs, and provide efficiencies in labor and materials.

Request for Proposals submitted by Firms in response to this RFP will be evaluated in accordance with the criteria

outlined in Section III. EVALUATION CRITERIA of this document. Based on the City’s evaluation, the

Contractor providing the “best value” will be selected by the City for contract negotiations. A response to this RFP

is mandatory for consideration.

1.2 Background - The City currently treats wastewater at two facilities – Vince Bayou WWTP and Golden Acres

WWTP. The wastewater collection system includes 65 Lift Stations (LSs) located City-wide.

1.2.1. Vince Bayou WWTP (Vince Bayou)

Vince Bayou was originally built in the early 2000s, and is located at 209 N Main Street, Pasadena, TX,

77506. The current Texas Pollutant Discharge Elimination System (TPDES) permit is included as

Attachment F – Wastewater Treatment Plants (WWTP) Permits. The liquid treatment process includes

manual screening and grit removal followed by extended aeration secondary treatment utilizing oxidation

ditches and secondary clarifiers, post aeration basins, ultraviolet (UV) disinfection, and effluent flow

measurement structure. The solids treatment includes Waste Activated Sludge (WAS) pumping, gravity

thickener, and sludge dewatering via belt filter press. Subsequently, the dewatered sludge is hauled to

authorize landfill site. Figure 1 shows the aerial map of the Vince Bayou WWTP.

Figure 1: Aerial Map of Vince Bayou WWTP

Vince Bayou is located mostly within the 500-year floodplain zone, with portions of the plant within the

100-year floodplain zone, according to FEMA FIRM 48201C0905N (dated 5/2/2019).

1.2.2. Golden Acres WWTP (Golden Acres)

Golden Acres was originally built in 1950s with major upgrades in 1980s as well as 2010s. The WWTP is

located approximately 100 yards South of Spencer Highway and adjacent to the west edge of Trebor Street,

Pasadena, Texas, 77505. The plant consists of two separate parallel treatment facilities, the East Plant and

the West Plant, that share a common influent LS and headworks. The East Plant liquid treatment includes

extended aeration secondary treatment with oxidation ditches and clarifiers, followed by chlorine

disinfection, effluent flow measuring weirs, and effluent pump station. The solids treatment includes WAS

pumping, gravity thickener, aerobic digester, and sludge dewatering via belt filter press. Subsequently, the

dewatered sludge is hauled to authorize landfill site. For the past few years, the Golden Acres WWTP has

been operating using only the East Plant to treat all flows. The TDPES permit is included as Attachment F

– Wastewater Treatment Plants (WWTP) Permits. Golden Acres is located within the 500-year and 100-

year floodplain zone, according to FEMA FIRM MAP 48201C9020M (dated 1/6/2017). Figure 2 shows the

aerial map of the Golden Acres WWTP.

Figure 2: Aerial Map of Golden Acres WWTP

1.2.3. Facility Assessment

The City conducted a facility assessment of both the Vince Bayou and Golden Acres WWTP in 2023.

The findings of facility assessment are included in Attachment G and is provided for reference only.

The Contractor is expected to conduct a field visit to the facilities to understand the current existing

condition and operational capabilities of the facility and include their operational plan in the proposal

(i.e. project approach).

1.2.4. Operations Requirements

The responsibility of the Contractor shall be to operate the Treatment Facilities to meet all Effluent

Requirements, and the subject Texas Pollutant Discharge Elimination System (TPDES) permits as well as

any other federal, state, and local requirements, or as may hereafter be mandated and are within the physical

capabilities of the WWTP Facilities.

It is understood that the City cannot list every generally acceptable practice that should be associated

within a scope of work of this magnitude. As such the City has an expectation that the selected

Contractor will perform the necessary scoping items that are reasonable and rational. The City does

not expect to receive out-of-scope change orders because a single specific item was not discussed in this

scope.

2.0 Operation, Maintenance, & Management

2.1 Scope of Work

The contractor is responsible for Operation, Maintenance, and Management of the existing Wastewater Treatment

Facilities. This scope includes, but is not limited to the following:

• The Contractor is expected to provide adequate personnel and equipment to meet the current permitted

capacity requirements of the WWTP.

• All personnel should possess the experience, qualifications,skills, and wastewatercertificationsrequiredto perform

properandeffectiveoperationsand maintenance activities for the WWTPs, and to meet current permit requirements.

The Contractor shall coordinate supervision and conduct regular evaluation of plant personnel to adhere to their

quality control measures.

• Staff must respond to callouts 24 hours/day and within 45 minutes of notification.

• The Contractor shall submit a plan for equipment and vehicles in the technical approach to demonstrate the

plan to maintain, operate, and manage the two facilities.

2.1.1 Minimum personnel qualifications for management/supervisory positions include:

• Principal-in-charge (PIC) must have substantial experience in wastewater operation and maintenance and

possess either a Texas Class A Wastewater Operator’s license or equivalent from another state with

reciprocity. The principal-in-charge must attend all meetings required to update City officials of the operation

of the facility. The principal-in-charge must be responsible for contract administration, reporting and all

aspects of operations and maintenance performance. The Contractor shall not change the designated

representative without notice to and discussion of change with City. If City objects to the assigned principal-

in-charge, the Contractor agrees to provide an acceptable and qualified individual within the 30 calendar days

of such written notice as noted in the Agreement.

• On-site Operations Manager/Supervisor for each WWTP facility must possess a Texas Class A Wastewater

Operator’s License or equivalent from another state with reciprocity. They must have at least 5 years of

experience in wastewater treatment and wastewater facility maintenance and repair. These staff members

must be qualified and trained to perform routine and corrective maintenance (CM) activities according to

manufacture recommendations, operate/maintain the City’s WWTP SCADA and troubleshoot operational

issues, and manipulate the facilities to maintain compliance.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Bid Name	Release Date	Due Date
26-008 Addendum 1	Management, Operations & Maintenance Services for Wastewater Treatment Plants	06/11/2026	07/20/2026

Management, Operations & Maintenance Services for Wastewater Treatment Plants

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See also