Pool Heater Inspection and Service RFP
| Location: | California |
|---|---|
| Posted: | Jan 16, 2026 |
| Due: | Feb 12, 2026 |
| Agency: | Cosumnes Community Services District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | PM-26-010 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
PM-26-010
|
| Bid Title: |
Pool Heater Inspection and Service RFP
|
| Category: | Construction and Landscaping Services, Supplies & Equipment |
| Status: | Open |
|
Attachment Preview
COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Pool Heater Inspection and Service
(PM-26-010)
Release Date: January 16, 2026
Proposal Deadline: February 12, 2026, by 10:00 AM (PST)
Proposals must be received via email at the email address below by the deadline.
Kelly Croisdale, Management Analyst
Email: KellyCroisdale@CosumnesCSD.gov
Phone: 916-405-5300
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the
requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates
consultants/contractors to comply with existing economic sanctions imposed by the U.S. government in response to
Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The Services may be subject to
compliance monitoring by the District. It shall be the consultants/contractors sole responsibility to comply with all
applicable economic sanctions.
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
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SECTION 1 – PURPOSE
Cosumnes Community Services District RFP
Pool Heater Inspection and Service (PM-26-010)
Cosumnes Community Services District (“District”) is seeking proposals for pool heater
inspection and service. The work to be performed under this contract includes all furnishing of
all labor, materials, equipment, transportation, and services necessary for pool heater inspection
and maintenance at Jerry Fox Swim Center, Wackford Community & Aquatic Complex, and Elk
Grove Aquatics Center.
SECTION 2 – DISTRICT PROFILE
The District is located in California’s Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California encompassing 157 square-miles and serves and estimated
population of 207,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community. The District
departments include:
Administrative Services Department – Operations include execution and monitoring of the
District budget, long-range planning, information systems and the Human Resources
section that provides services to over 500 District full-time, part-time, and seasonal
employees.
Fire Department – The Fire Department consists of two divisions, Operations and
Administration and Support Services, that work together to provide fire, rescue, and
emergency medical services.
Parks and Recreation Department – Parks and Recreation manages 107 parks, 18 miles
of off-street trails, several recreation centers, three aquatics complexes, a nine-hole golf
course and many recreation, sports, and leisure programs.
Facility and Development Department – Operations include the planning, design, and
construction management and maintenance for District property.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
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SECTION 3 – SCOPE OF WORK
Cosumnes Community Services District RFP
Pool Heater Inspection and Service (PM-26-010)
Scope and schedule of work is set forth in the attached (Exhibit A) and Photographs of Heaters
(Exhibit B), incorporated herein by this reference.
SECTION 4 – RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify any terms, activities,
timeline, or other aspects of the process at any time as it deems necessary.
EVENT
RFP advertising
Pre-Proposal Meeting
Deadline for Questions
District Provides Responses to Questions
Deadline for Submission
Contractors Notified
DATE/TIME
January 16, 2026
January 29, 2026 10:00 AM
February 2, 2026 12:00 PM
February 3, 2026
February 12, 2026 10:00 AM (PST)
February 16, 2026
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Kelly Croisdale, Management Analyst
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Email: KellyCroisdale@CosumnesCSD.gov
Phone: 916-405-5300
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at http://www.CosumnesCSD.gov. Proposers shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions – Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District’s responses, shall be posted on the District’s website at
http://www.CosumnesCSD.gov.
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Cosumnes Community Services District RFP
Pool Heater Inspection and Service (PM-26-010)
RFP Pre-Proposal Meeting (Non-Mandatory)
Prior to submitting a proposal for heater inspection and service, the Contractor may attend a
non-mandatory pre-proposal meeting on:
When: January 29, 2026, 10:00 AM Pacific Time (US and Canada)
Meeting Location: Wackford Community & Aquatic Complex
9014 Bruceville Road, Elk Grove, CA 95758
Proposers and staff will visit Wackford Community & Aquatic Complex, Elk Grove Aquatics
Center, and Jerry Fox Swim Center. The site visit will take approximately two (2) hours to complete.
Proposal Submittal
Proposals must be submitted by email or in person no later than 10:00 AM (PST) on February
12, 2026. Proposals received after this time and date will not be considered. Proposers must
submit their proposal to:
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Attn: Kelly Croisdale, Management Analyst
Email: KellyCroisdale@CosumnesCSD.gov
Proposals submitted by email will receive confirmation of receipt. If confirmation of receipt has
not been received during regular business hours, please email Kelly Croisdale.
SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation and submission of
proposals. The intent is to assist respondents in the preparation of their submissions and to
assist the District by simplifying the review process, providing standards for comparing
submissions.
Proposals submitted in response to this RFP shall include a complete response to the
requirements in this section in the order presented. The District discourages lengthy and costly
proposals. Proposals should be a straightforward delineation of the respondent’s capability to
satisfy the intent and requirements of this RFP and should not contain redundancies and
conflicting statements.
Proposal Format and Content
Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be
numbered. Failure to follow this specified format, to label the responses correctly, or to address
all of the subsections may, at the District’s sole discretion, result in the rejection of the proposal.
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Cosumnes Community Services District RFP
Pool Heater Inspection and Service (PM-26-010)
Proposals must contain the following information in the order listed:
1. Introductory letter
The introductory letter should be addressed to:
Kelly Croisdale
Cosumnes CSD
8820 Elk Grove Blvd.
Elk Grove, CA 95624
The letter shall include the following:
a. Proposer’s legal name and corporate structure.
b. Proposer’s primary contact information, including name, address, phone, website,
and email.
c. Identification of use of subcontractors and scope of work to be performed by
subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in the last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer empowered to bind the Proposer to the provisions
of this RFP and any contract awarded pursuant to it.
2. Executive Summary
This section of the proposal should provide a concise synopsis of the Proposer’s proposal
and credentials to deliver the services sought under the RFP. In addition, it should explain
how the proposed solution will differentiate itself from other vendor solutions and the
reasons why the District should select the proposed solution. This may include a list of
the unique features that give the Proposer a competitive edge. The Executive Summary
should not exceed three (3) pages.
3. Qualifications and Experience
Describe the Contract’s capability for undertaking and performing the work, including any
professional licenses and certificates held by the Contractor. List types and locations of
similar work performed by the Contractor in the last five (5) years that best characterize
the quality and past performance.
4. References
The Proposer must provide at least three (3) references for pool heater inspection and
service projects completed within the last five (5) years. References may be contacted as
part of the selection process. For each reference, the proposer must provide the following
information:
a. Name and contact information (i.e. name, title, address, phone, and email)
b. Brief description of work provided.
5. Fee
Contractors shall clearly outline fees for the services to be provided. Upon completion of
tasks, the Contractor will notify the District and request payment for the products and
services by submitting an invoice and a brief description of work performed during the
billing period. Upon receipt of the invoice, the District will review the products and services
noted in a timely manner, verify completion, and authorize payment. No cost increases
shall be passed onto the District after the proposal has been submitted.
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