Stockpiled Leaves / Grass Clippings

Location:	Connecticut
Posted:	Jul 9, 2026
Due:	Jul 22, 2026
Agency:	Town of Newington
Type of Government:	State & Local
Category:	87 - Agricultural Supplies
Solicitation No:	BID 2025-26-1 RE-BID
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

TOWN OF NEWINGTON

200 GARFIELD STREET

NEWINGTON, CONNECTICUT 06111

The Town of Newington will accept bids on the following:

STOCKPILED LEAVES/GRASS CLIPPINGS REMOVAL SERVICES

The Town of Newington will accept bids from experienced Contractors for Stockpiled

Leaves/Grass Clippings Removal Services. All bids must be submitted in accordance with Town

specifications and on forms supplied by the Town. Bid forms and specifications are available in

the Town Manager’s Office, 200 Garfield Street, Newington, Connecticut 06111 and on line at

the Town’s website, www.newingtonct.gov under Doing Business, Bid Opportunities.

Bids will be received in the Town Manager’s Office and read publicly at 1:00 PM on

Wednesday, July 22, 2026. Addenda will be posted on the Town’s website.

An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises

are encouraged to apply. The Town of Newington reserves the right to reject any or all bids.

The Town of Newington reserves the right to reject any or all bids.

Jonathan Altshul

Town Manager

Bid 2025-26-1 – RE-BID

TOWN OF NEWINGTON

STOCKPILED LEAVES/GRASS CLIPPINGS REMOVAL SERVICES

BID SPECIFICATIONS

INTENT

It is the intent of these specifications to select a contractor to provide stockpiled leaves/grass

clippings removal services to the Town of Newington beginning on August 1, 2026 and ending

June 30, 2029.

BID PROCEDURES

All bids shall be submitted on forms provided by the Town of Newington and addressed to the

Assistant Town Manager, Town Manager’s Office, Town Hall, 200 Garfield St., Newington, CT

06111. Bids will be opened at 1:00 p.m. on July 29, 2026 in the Town Manager’s Office. Sealed

bid envelopes should be clearly labeled “Bid NO. 2025-26-1 STOCKPILED LEAVES/GRASS

CLIPPINGS REMOVAL SERVICES”.

The Town reserves the right to waive informalities or reject any or all bids when such action is

deemed in the best interests of the Town. The Town reserves the right to delete such items as it

deems necessary from these proposals. All exceptions of the bidder to the terms and

specifications of this bid shall be made in writing and submitted in full with the Bid Form. For

all other terms and specifications, submission of a bid constitutes acceptance by the bidder.

Conditional bids may not be considered.

INQUIRES

Any questions regarding this bid shall be addressed in writing to the Assistant Town Manager,

Lauren Rhines via lrhines@newingtonct.gov. All inquires shall be made prior to noon on July

21, 2026, and any addendum shall be published on the Town website by end of day, July 21,

2026.

SPECIFICATIONS

The Contract and Bid Form attached are an integral part of these specifications and shall be made

a part thereof.

EVIDENCE OF ABILITY TO PERFORM

The successful bidder must, within twenty (20) days of notice of award show satisfactory proof

that specified acceptable vehicles have been procured or are on order. Such proof must be

established to the satisfaction of the Town Manager or their designee.

Bid 2025-26-1 – RE-BID

ACCEPTANCE PERIOD

The proposal submitted on the Bid Form shall remain in effect for a period of not less than sixty

(60) days from the date the bids are opened. The Town of Newington shall have the right to

accept any of the bid proposals at the price submitted during that sixty (60) day period.

BASIS OF AWARD

Contract award shall be based upon the lowest total cost (includes transportation costs) to

remove and legally dispose of approximately 15,000 cubic yards of leaves and approximately

3,000 cubic yards of grass clippings annually (based on Town historical data) from Town

collections for the period of July 1, 2012 to June 30, 2025. The Town can not guarantee a

minimum number of cubic yards of leaves of grass clippings.

COSTS

All costs for the requirements contained in the Contract and these specifications shall be included

in the Bid Form.

Bid 2025-26-1 – RE-BID

TOWN OF NEWINGTON

STOCKPILED LEAF/GRASS CLIPPINGS REMOVAL SERVICES

CONTRACT

THIS AGREEMENT, made and concluded this ____ day of __________, by and between the

TOWN OF NEWINGTON, a municipal corporation located in the State of Connecticut, acting

herein by this Town Manager duly authorized and hereinafter referred to as the “Town”, and

_____________of the Town of ___________,of the State of ______________and hereinafter

referred to as the “Contractor”.

WITNESSETH

WHEREAS, THE TOWN desires to secure stockpiled leaves/grass clippings removal services

for its residents: and

WHEREAS, the CONTRACTOR desires to furnish such stockpiled leaf/grass clippings removal

services, upon terms and conditions hereafter set forth and based upon a competitive bid

previously submitted;

NOW, THEREFORE, and in consideration of the mutual promises and agreements hereinafter

contained, the parties hereto covenant and agree as follows:

I. MATERIAL ACCEPTABLE FOR REMOVAL

(a) Loose leaves and grass clippings stockpiled at the town Transfer Station.

II. PLACES TO BE SERVED BY THE CONTRACTOR

(a) The CONTRACTOR shall collect stockpiled leaves and grass clippings from the

Town’s Transfer Station located at 2045 Main Street, south of Churchill Park

III. TIME AND FREQUENCY OF COLLECTION

(a) The CONTRACTOR agrees to furnish the TOWN a truck within 48 hours of

request by the Town and agrees to continue to provide trucks until all material is

removed from the Town’s Transfer Station.

IV. LEAVES/GRASS CLIPPINGS DISPOSAL

The CONTRACTOR shall without additional cost to the TOWN, use facilities for the

final disposal of leaves and grass clippings collected under this contract, which are

approved by the Town Manager or their designee. The disposal site shall be currently

registered with the Connecticut Department of Energy and Environmental Protection for

Bid 2025-26-1 – RE-BID

such activity and such registration shall remain in effect throughout the life of this

contract.

V. EQUIPMENT

(a) All vehicles used for the collection or disposal of leaves and grass clippings shall

be fully enclosed on the sides so as to prevent spillage during transit. The load

shall be covered at all times; except when additions to the load are being made, so

that none of the contents shall fall or spill therefrom. Provision and use of a

tarpaulin or canvas cover to enclose open bodies of collection vehicles shall be

permitted, but only when specifically approved by the Town Manager or their

designee. CONTRACTOR shall provide personnel and equipment to load his

vehicles, if the Town selects the Base Bid on the Bid Form. If the town selects

the Alternate One, the contractor shall not be required to provide personnel and

equipment to load his vehicles.

(b) The CONTRACTOR shall keep all such vehicles and equipment in good

operating condition to assure adequate and prompt collection and disposal of

leaves and grass clippings. Each such vehicle and piece of equipment shall be

inspected and approved by the Town Manager or their designee before being

placed into service, and shall be at all times subject to inspection. The

CONTRACTOR shall keep the interiors of said vehicles and equipment

reasonably clean and odorless, considering the nature of the work, and shall

comply within twenty-four (24) hours with any order of the Town Manager to

rectify an unclean or odorous condition.

clippings shall be kept clean and well painted on the outside.

(d) The CONTRACTOR may, at its option and its risk, park vehicles and equipment

used in the performance of this contract at the Town Highway Garage, Milk Lane,

or at the Town Transfer station on Main Street, subject to the provisions of Article

XII of the Contract.

(e) The CONTRACTOR shall maintain all vehicles, in strict compliance with federal

and state motor vehicle laws and regulations. Failure to do so shall be grounds for

termination of this contract.

VI. CONTRACT DURATION

(a) This contract shall be for the period of three (3) years beginning August 1, 2026

and ending June 30, 2029, provided the contract is not earlier terminated for cause

by the Town of Newington.

(b) However, upon mutual agreement and negotiation of fees between the Town of

Newington and the CONTRACTOR, this contract may be extended up to forty -

eight (48) months consisting of two, two-year extensions. If the CONTRACTOR

is desirous of extending the then existent contract, it must notify the Town

Manager, in writing, to this effect not less than ninety (90) days before the

Bid 2025-26-1 – RE-BID

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	BID 2025-26-1 RE-BID
Bid Title:	Stockpiled Leaves / Grass Clippings
Category:	Non-Construction
Status:	Open

Stockpiled Leaves / Grass Clippings

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See also