Joe McElveen Park Turf & Landscape Maintenance

Location:	South Carolina
Posted:	Aug 6, 2026
Due:	Aug 27, 2026
Agency:	City of Sumter
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	ITB #5 26/27
Publication URL:	To access bid details, please log in.

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July 23, 2026

The City of Sumter is soliciting SEALED bids for the items listed below. Please list the cost of each item

separately. Delivery charges and taxes will also be listed separately. All bids MUST be received by the Purchasing

Department on or before 2:00 PM on Thursday, August 27, 2026 in the City of Sumter Public Works

Department. SEALED Bids may be Mailed, Overnighted or Hand Delivered (BIDS WILL BE DEEMED

UNRESPONSIVE IF RETURNED VIA FAX OR EMAIL).

*PLEASE SEE PAGES 9–15 FOR QUANTITIES, DESCRIPTION, DETAILS, SPECIFICATIONS AND TO

PROVIDE PRICING.

*ALL BIDS MUST SPECIFY PER UNIT COST WHEN SHOWN IN SPECIFICATIONS, IF

APPLICABLE. PROVIDE LUMP SUM ONLY IF YOU CANNOT PROVIDE UNIT COST.

*ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE CLEARLY NOTED ON BID

RESPONSE.

*A CERTIFICATE OF INSURANCE (COI) IS REQUIRED BEFORE ANY WORK CAN BEGIN ON CITY

OWNED PROPERTY.

The bid ITB number and name must appear on the envelope. Please email questions concerning

specifications/items, to Brock McDaniel email: bmcdaniel@sumtersc.gov. If you have questions concerning the

bid process, email David Ferrell at dferrell@sumtersc.gov. The City reserves the right to reject any or all bids and

to waive any technicalities in the best interest of the City.

Sincerely,

David Ferrell

Asset & Operations Manager

https://www.sumtersc.gov/purchasing

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CITY OF SUMTER BID FORM

City of Sumter, South Carolina, a Body Politic and Corporate and Political Subdivision of the State of SC

FORMAL INVITATION-TO-BID: ITB #5-26/27

NAME OF BID: Joe McElveen Park Turf and Landscape Maintenance

A MANDATORY PREBID AT 619 BROAD ST. WILL BE: TUESDAY, AUGUST 11, 2026 @ 10:00 AM / ET

BID MUST BE RECEIVED BY: Thursday, August 27, 2026 at 2:00 pm ET at below address.

MAIL, OVERNIGHT OR HAND CARRY TO:

City of Sumter Public Works Department

Attention: Purchasing Dept

303 E. Liberty St.

Sumter, SC 29150

ITB #5 – 26/27: Joe McElveen Park Turf and Landscape Maintenance

* PRICING WILL REMAIN VALID FOR 180 DAYS AFTER BID CLOSING DATE.

* ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE NOTED ON YOUR BID RETURN.

* COI’s MAY BE MAILED OR EMAILED TO (dferrell@sumtersc.gov).

* SPECIFICATIONS, PHOTOS, DIAGRAMS, DESCRIPTIONS AND PRICING FORM – PAGES 9-15.

* PLEASE RETURN ENTIRE DOCUMENT WHEN SUBMITTING YOUR BID.

VENDOR NAME: _________________________________________________________________________________

ADDRESS: _______________________________________________________________________________________

CITY-STATE-ZIP: ________________________________________________________________________________

TELEPHONE NO: ______________________________ EMAIL: __________________________________________

FEDERAL ID (TAX ID) NO: ________________________________________________________________________

AUTHORIZED SIGNATURE (WRITTEN): ___________________________________________________________

AUTHORIZED SIGNATURE (TYPE/PRINT):______________________________________ DATE:____________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person

submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I

agree to abide by all conditions of this bid and verify that I am authorized to sign this bid for the offeror. I further state that

the company affiliated with this bid currently complies with all applicable federal and state laws and directives relative to

non-discriminatory practices in employment.

The Bidder, in compliance with your Invitation-To-Bid, and having examined the Project Documents, and being

familiar with all of the conditions surrounding the proposed project, including the availability of materials, labor,

and work site environmental conditions, hereby proposes to furnish all permits, labor, materials, supplies, and

equipment and to perform the duties in accordance with the contract documents of which this Bid Form is a part.

The undersigned, as Bidder, hereby declares that he has read, understands, and accepts the Vendor

Agreements which are part of the bid documents.

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The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as

principal(s) is, or are, named herein and that no other person has any interest in the Bid or in the contract to be

entered into; that this Bid is made without connection with any other person, company or parties making a bid;

and that is in all respects fair and in good faith without collusion or fraud.

The Bidder further proposes and agrees, if this Bid is accepted, to contract with City of Sumter, to furnish

all permits, materials, equipment, tools, apparatus, means of transportation, and labor necessary hereto, and to

complete the proposed project in full and complete accordance with the Project Documents, to the full and entire

satisfaction of the Owner, at the prices listed in the Bid Schedule.

Names of equipment and material suppliers, proposed subcontractors and other information that maybe requested

herein must be shown. My failure to do so may result in the rejection of this Bid.

The amounts listed on the Bid Schedule section of this Bid Form include all permits, labor, materials,

tools, equipment, transportation, removal, overhead, profit, insurance, taxes, permits, and other costs both indirect

and direct, etc., to complete the Project. The amounts listed on the Bid Schedule section of this Bid Form also

include all costs associated with the compliance of all applicable State laws, local ordinances, and the rules and

regulations of all authorities and professional association standards having jurisdiction over the project or the

materials used throughout, and they will be deemed to be included in the contract the same as though herein

written out in full. Unit prices and/or lump sums are shown in the Bid Schedule section below. In case of error in

extension, the Unit Price shall govern rather than the Total Amount. Where Lump Sum Amounts are bid, the

amount for each bid item shall govern rather than the total of any several items.

BID SECURITY – ALL BIDS $25,000 AND OVER

Each Bid MUST be accompanied by certified check of the bidder, or a bid bond prepared on the Form of Bid

Bond attached hereto, duly executed by the bidder as principal and having the surety thereon, a surety company

approved by the Owner (City of Sumter), in the amount of 5% of the bid. Such checks or bid bonds will be returned

to all EXCEPT the three lowest bidders within three business days after the opening of bids, and the remaining

checks or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contract,

or if no award has been made within 60 days after the date of the opening of the bids, upon demand of the bidder

at any time thereafter, so long as he has not been notified of the acceptance of his bid. Please do not submit cash

as bid security.

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BID BOND

KNOW ALL MEN BY THESE PRESENTS: that we, the undersigned,

As Principal, and

As Surety, are hereby

held and firmly bound unto the City of Sumter (“Owner”) in the penal sum of

for payment of which, well and truly

to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed this

___ day of

, 20 . The condition of the above obligation is

such that whereas the Principal has submitted to the Owner a certain BID, attached hereto and hereby made

a part hereof to enter into a contract in writing, for the

NOW, THEREFORE,

(a) If said BID shall be rejected, or

(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract

attached hereto (properly completed in accordance with BID) and shall furnish a BOND for his faithful

performance of said contract, shall furnish a BOND for the payment of all persons performing labor or

furnishing materials in connection therewith, shall provide proof of insurance as required by the contract

documents, and shall in all other respects perform the agreement created by the acceptance of said BID, then

this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood

and agreed that the liability of the Surety for all claims hereunder shall, in no event, exceed the penal amount of

this obligation as herein stated.

The Surety, for value received hereby stipulates and agrees that the obligations of said Surety and its BOND shall

be in no way impaired or affected by any extension of the time within which the Owner may accept such BID;

and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hand and seals, and such of

them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by

their proper officers, the day and year

first set forth above.

Principal:______________________________________ / Surety:_____________________________________

By:________________________________________________________________________________ (SEAL)

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VENDOR AGREEMENTS – FORMAL INVITATIONS-TO-BID

Submittal of Sealed (Formal) Bids On the date set and at the time designated for the opening of the sealed bid,

each prospective bidder is required to submit the bid deposit in the amount and form specified herein. Outside

of envelope containing the sealed bid must be clearly marked with the following information: ITB #5-26/27 Joe

McElveen Park Turf and Landscape Maintenance. Each prospective bidder is required to complete and

execute the bid form attached in this Invitation to Bid, and all information and certifications called for thereon

must be furnished. Bids submitted in any other manner, or which fail to furnish all information or certifications

required may be summarily rejected. Bids shall be filled out legibly with all erasures, strikeovers, and

corrections initialed by the person signing the bid and the bid must be manually signed. Negligence on the part

of the bidder in preparing the bid confers no right for withdrawal or modification of the bid.

City of Sumter reserves the right to obtain clarification or additional information necessary to properly evaluate a

bid. Failure of vendor to respond to a request for additional information or clarification could result in rejection

of that vendor's bid. City of Sumter reserves the right to accept or reject any and all bids, in whole or in part,

separately or together, with or without cause; to waive technicalities in submissions, to secure a project that is

deemed to be in the best interest of the City. City of Sumter also reserves the right to make purchases outside of

the awarded contracts where it is deemed in the best interest of the City.

Each responder, by submitting a bid to the City of Sumter a result of this Invitation-to-Bid, agrees to and

acknowledges its acceptance of and agreement with the procedures outlined herein and all terms, conditions and

requirements of the applicable City of Sumter Bid documents. If a vendor cannot agree to these terms, or violates

these procedures, the response will be judged non-responsive and not considered. If the procedures are violated

during the evaluation process or prior to the issuance of a contract by the City of Sumter, the offer of the firm in

question will be void and City of Sumter will procure the goods/services in question from other eligible vendors.

At the time of the opening of bids, each responder will be presumed to have read and to be thoroughly familiar

with the Documents (including all addenda). The failure or omission of any responder to examine any form,

instruction or document shall in no way relieve any responder from any obligation in respect to this Invitation-to-

Bid.

Responses submitted are final and complete offers by the vendor. No additions, corrections, modifications,

changes or interpretations will be allowed. In the event questions arise on what is meant by an offer, the Purchasing

Manager will make a determination as to the city’s interpretation of the vendor's offer. If, after informing the

vendor of the city's opinion, disagreement as to scope of the offer is present, the offer will be declared VOID.

City of Sumter reserves the right to award proposals received on the basis of individual items, groups of items, or

the entire list of items; to reject any and all proposals; and to waive any technicalities. In every case, the City

reserves the right to make awards deemed to be in the best interest of the City and to negotiate further the offer

determined by the City to be in the best interest of the City. Unit prices will govern over extended prices. Prices

must be stated per unit and extended for the total quantity. Sales, use, or excise tax, as well as any handling and

shipping charges, must be shown as separate items. The Owner reserves the right to increase or decrease the

amount of work under the Contract at the unit prices quoted in the bid received from the successful responder.

Responders must clearly mark as “Confidential” each part of their offer which they consider proprietary

information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976

as amended (Freedom of Information Act). If any part is designated as “confidential”, there must be attached to

that part an explanation of how this information fits within one or more categories listed in Section 30-4-40. City

of Sumter reserves the right to determine whether this information should be exempt from disclosure and no legal

action may be brought against City of Sumter or its agents for its determination in this regard.

Should any responder fail to perform or comply with any provision or terms and conditions of any documents

referenced and made part hereof, City of Sumter may terminate this contract, in whole or in part, and may consider

such failure or noncompliance a breach/default of contract.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Number	Date/Time	Bid Name	Documents
ITB #5 26/27	Thursday, August 27, 2026 2:00 PM ET	Joe McElveen Park Turf & Landscape Maintenance	itb-5-26-27-mcelveen-park-turf-landscape-maintenance.pdf

Joe McElveen Park Turf & Landscape Maintenance

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See also