Detention Center Security Electronics, Locking System, and Video Management System Replacement

Pamlico County, North Carolina

Request for Proposals

Proposal No. FY2027-002

Detention Center Security Electronics, Locking System, and Video Management System Replacement

Issue Date: June 8, 2026
Proposal Due Date and Time: July 13, 2026 at 4:45 PM
Proposal Opening Date and Time: July 15, 2026 at 12:00 PM
Submission Method: Sealed proposals accepted by mail, hand-delivery, and NC eProcurement

1. Introduction

Pamlico County is seeking sealed proposals from qualified detention security electronics vendors, contractors, locksmiths, and system integrators for the replacement of security electronics, detention locking system components, and video management systems at the Pamlico County Detention Center.

The selected vendor shall provide a complete, turnkey detention security electronics, detention locking system, and video management system replacement. The project shall include PLC-based door control components, touch screen control stations, intercom system components, detention lock cylinder replacement, rekeying, keying schedules, video management software, cameras, recording and storage equipment, network infrastructure, monitoring workstations, installation, programming, integration, configuration, testing, training, warranty, maintenance, and support.

This solicitation is competitive and performance-based. Proposers shall submit a complete system solution that meets or exceeds the operational and technical requirements of this RFP. The County will not accept a sole-source proposal for this system replacement.

2. Project Location

The project location is:

Pamlico County Detention Center
200 Main Street
Bayboro, North Carolina 28515

The facility is an active detention environment. All work shall be coordinated with the Pamlico County Sheriff’s Office and Detention Center staff to maintain facility security and minimize operational disruption.

3. Background and Project Need

The existing detention center security electronics, detention locking system components, and video management systems require replacement due to age, end-of-life equipment status, operational needs, and long-term support concerns.

Preliminary planning information identifies the following project needs:

1. Replacement of the existing PLC-based door control system components.

2. Replacement or modernization of touch screen control stations.

3. Integration with existing detention door control operations.

4. Intercom system replacement or modernization.

5. Replacement of detention lock cylinders.

6. Development and implementation of a detention keying schedule.

7. Rekeying of detention locks.

8. Furnishing of required detention keys.

9. Replacement of approximately fifty-six existing cameras.

10. Installation of approximately six additional cameras.

11. Video management system replacement.

12. Recording and storage infrastructure capable of approximately ninety days of retention.

13. Dedicated or logically separated network infrastructure for the video system.

14. Workstations for detention monitoring and control operations.

15. Preventive maintenance and support services.

The selected vendor shall verify final quantities, device locations, equipment conditions, lock cylinder conditions, keying requirements, cabling conditions, network requirements, storage requirements, door control requirements, intercom requirements, and installation requirements before final system design.

The completed system shall support detention facility operations, secure door control operations, secure key control, reliable lock cylinder operation, intercom communication, continuous video monitoring, continuous video recording, reliable playback, secure evidence export, and long-term maintenance.

4. Proposal Submission Requirements

Pamlico County will accept sealed proposals by mail, hand-delivery, and NC eProcurement.

Proposals must be received no later than:

July 13, 2026 at 4:45 PM

Hand-delivered proposals and proposals submitted through NC eProcurement must be received by July 13, 2026 at 4:45 PM.

Proposals submitted by mail will be accepted based on the postmark date. Mailed proposals must be postmarked no later than July 13, 2026.

Sealed paper proposals shall be submitted in an envelope or package clearly marked:

Proposal No. FY2027-002
Detention Center Security Electronics, Locking System, and Video Management System Replacement
Due: July 13, 2026 at 4:45 PM

Submit sealed paper proposals to:

Pamlico County
Attn: Scott A. Showalter Jr.
Finance Officer
302 Main Street #776
Bayboro, NC 28515

Proposals submitted through NC eProcurement shall be submitted in accordance with the posting instructions for this solicitation. Proposals submitted through NC eProcurement must be submitted before the stated deadline and must comply with all NC eProcurement submission requirements.

Email and fax submissions will not be accepted.

Electronic copies submitted with paper proposals shall be provided on a USB drive enclosed within the sealed proposal package.

Sealed proposals will be opened on Wednesday, July 15, 2026 at 12:00 PM.

After opening, proposals will be delivered to the Sheriff or the Sheriff’s authorized designee for review, evaluation, and selection recommendation.

5. County Contact and Questions

All questions regarding this RFP shall be submitted in writing to:

Anthony Collins
Jail Administrator
Pamlico County Detention Center
200 Main Street
Bayboro, NC 28515
Email: Anthony.Collins@pamlicocounty.org

Questions and responses will be published by written addendum. Oral statements shall not be binding on the County.

Proposers are responsible for acknowledging all addenda in their proposal.

6. Bid Bond

A bid bond is not required for this Request for Proposals.

7. Scope of Work

The selected vendor shall furnish, install, program, integrate, configure, test, train, warrant, and support a complete detention security electronics, detention locking system, and video management system replacement.

The work shall include all labor, materials, equipment, software, licensing, cabling, mounting hardware, lock cylinders, keys, keying schedules, programming, documentation, testing, training, warranty, maintenance, and support required to deliver a fully operational detention security system.

The project shall include, but is not limited to, the following:

1. Replacement of the detention PLC-based door control system.

2. Replacement of detention control touch screen workstations.

3. Replacement or modernization of the detention intercom system.

4. Replacement of detention lock cylinders.

5. Development of a new detention keying schedule.

6. Rekeying of detention locks.

7. Furnishing of all required detention keys.

8. Replacement of the video management system.

9. Replacement of existing surveillance cameras.

10. Installation of additional surveillance cameras.

11. Recording servers and storage equipment.

12. Dedicated network infrastructure supporting the detention security system.

13. Monitoring and control workstations.

14. Software licensing.

15. PLC programming.

16. Door control programming.

17. Intercom programming.

18. Video system programming.

19. System integration.

20. System testing.

21. Operator training.

22. Administrative training.

23. Complete system documentation.

24. Warranty.

25. Preventive maintenance.

26. Ongoing technical support.

The detention lock cylinder replacement shall include, at a minimum:

1. Replacement of all detention lock cylinders identified by the County.

2. Replacement of approximately 110 detention lock cylinders.

3. Development and implementation of a complete keying schedule.

4. Furnishing of approximately 30 cut keys.

5. Removal and disposal of existing cylinders.

6. Installation and adjustment of all new cylinders.

7. Testing of every cylinder and key for proper operation.

8. Delivery of all keys, key records, and key schedules to the County.

9. Final documentation of all installed locking hardware.

Installation shall be coordinated to maintain continuous detention facility security throughout the project.

8. Project Management

The selected vendor shall:

1. Assign a project manager to serve as the County’s primary point of contact.

2. Conduct a project kickoff meeting with County representatives.

3. Provide a detailed project schedule.

4. Coordinate work with the Sheriff’s Office, Detention Center staff, County Administration, and County technology representatives.

5. Maintain facility security during all phases of work.

6. Provide project status updates.

7. Identify County decisions, access requirements, and project risks in writing.

8. Complete the project in accordance with the approved schedule.

9. Coordinate cutover activities to maintain safe and secure detention operations.

10. Provide written notice before work that affects door control, intercom, lock cylinder operation, key control, video monitoring, or detention operations.

9. Final System Design

The selected vendor shall complete a final system design for Sheriff approval before installation begins.

The final design shall include:

1. PLC equipment list.

2. Door control system architecture.

3. Touch screen control station locations.

4. Intercom system architecture.

5. Intercom station locations.

6. Detention lock cylinder schedule.

7. Keying schedule.

8. Key control plan.

9. Camera locations.

10. Camera type by location.

11. Camera purpose by location.

12. Video management system design.

13. Recording and storage design.

14. Network layout.

15. Workstation locations.

16. Cabling pathways.

17. Equipment locations.

18. Power requirements.

19. UPS requirements.

20. Software and licensing requirements.

21. Storage retention calculations.

22. Administrative access structure.

23. Warranty and maintenance structure.

24. Full equipment list with manufacturer, model, and quantity.

Installation shall begin only after the Sheriff, or the Sheriff’s authorized designee, approves the final system design in writing.

10. PLC-Based Door Control System

The selected vendor shall provide PLC-based door control system replacement components and programming for detention door control operations.

The door control scope shall include:

1. Replacement of end-of-life PLC components.

2. PLC programming.

3. Integration with existing door control relays and field devices.

4. Integration with operator control stations.

5. UPS backup for PLC equipment.

6. Testing of all door control functions.

7. Verification of door status indicators.

8. Verification of operator commands.

9. Verification of control logic.

10. Verification of fail-safe and operational requirements.

11. Final documentation of PLC configuration and control logic.

The selected vendor shall maintain safe and secure detention operations during all door control work. Door control interruptions shall be coordinated with the County in writing before work begins.

11. Detention Lock Cylinder Replacement and Rekeying

The selected vendor shall provide detention lock cylinder replacement and rekeying services for the Pamlico County Detention Center.

The lock cylinder replacement scope shall include:

1. Replacement of detention lock cylinders.

2. Rekeying of detention lock cylinders.

3. Furnishing of new keys.

4. Development of a keying schedule before fabrication.

5. Sheriff approval of the keying schedule before fabrication.

6. Submittal of lock cylinder information before ordering or fabrication.

7. Removal of existing cylinders.

8. Installation of new cylinders.

9. Adjustment of new cylinders.

10. Testing of each cylinder for proper operation.

11. Verification that keys operate assigned cylinders correctly.

12. Turnover of all keys to the County.

13. Final documentation of installed cylinders and keying schedule.

The proposal shall identify:

1. Number of cylinders included.

2. Cylinder manufacturer and model.

3. Cylinder type.

4. Number of keys included.

5. Keying structure.

6. Installation timeline.

7. Warranty.

8. Unit pricing for additional cylinders.

9. Unit pricing for additional keys.

10. Required locksmith licensing or certifications.

The selected vendor shall coordinate all lock cylinder replacement work with the Sheriff or the Sheriff’s authorized designee. Lock cylinder replacement shall be performed in a manner that maintains detention facility security at all times.

12. Touch Screen Control Stations

The selected vendor shall provide touch screen control stations for detention control operations.

The touch screen control station scope shall include:

1. Central Control touch screen control station.

2. Intake Desk touch screen control station.

3. Touch screen hardware.

4. Runtime licenses.

5. Control graphics.

6. Programming.

7. UPS backup at each control station.

8. Integration with PLC-based door control.

9. Integration with intercom controls.

10. Integration with operational control functions.

11. Testing of all command functions.

12. Testing of all display and status functions.

The selected vendor shall provide operator interfaces that are clear, secure, reliable, and suitable for detention control operations.

13. Intercom System

The selected vendor shall provide a detention-grade intercom system solution.

The intercom scope shall include:

1. Intercom head-end equipment.

2. Intercom field stations.

3. Intercom programming.

4. Integration with touch screen control stations.

5. Integration with detention control operations.

6. Required power supplies.

7. Required cabling connections.

8. Required interface equipment.

9. UPS backup and surge protection.

10. Testing of all intercom stations.

11. Verification of audio quality.

12. Verification of call-in and response functions.

13. Final intercom documentation.

The proposal shall identify the proposed intercom manufacturer, head-end equipment, station type, station quantity, wiring assumptions, licensing, support requirements, and maintenance requirements.

14. Video Management System

The selected vendor shall provide a modern video management system suitable for detention center use.

The system shall include:

1. Live video viewing.

2. Continuous recording capability.

3. Recorded video search.

4. Recorded video playback.

5. Video export for investigations, records, and evidentiary purposes.

6. User account management.

7. Role-based access permissions.

8. Time and date synchronization.

9. System health monitoring.

10. Administrative tools for authorized County staff.

11. Expansion capability for future cameras and workstations.

12. Secure configuration and administrative access controls.

The proposal shall identify the proposed video management software, software version, licensing model, upgrade process, support structure, and all recurring costs.

15. Recording and Storage

The selected vendor shall provide recording and storage equipment sufficient to support the complete camera system.

The County requires approximately ninety days of video retention.

The proposal shall identify:

1. Number of cameras supported.

2. Camera resolution assumptions.

3. Frames-per-second assumptions.

4. Compression method.

5. Continuous recording assumptions.

6. Available usable storage.

7. Storage redundancy.

8. Retention calculation.

9. Storage expansion options.

10. Required licenses.

11. Replacement drive process.

12. Warranty period for recording and storage equipment.

The proposed system shall provide reliable recording, playback, export, and storage management for detention operations.

16. Cameras

The selected vendor shall furnish and install all cameras required for the completed system.

The County anticipates replacement of existing cameras and installation of additional cameras in selected areas. Proposers shall base the proposal on a complete detention facility video replacement.

Camera types shall include:

1. Fixed-angle cameras.

2. Wide-angle cameras.

3. High-resolution cameras.

4. Detention-grade cameras.

5. Vandal-resistant cameras.

6. Corner-mounted cameras for holding or secure areas.

7. Indoor cameras.

8. Outdoor-rated cameras.

Camera specifications shall provide clear monitoring, reliable recording, appropriate field of view, and detention-grade durability.

The proposal shall include a preliminary camera schedule showing:

1. Camera number.

2. Proposed location.

3. Camera type.

4. Resolution.

5. Mounting method.

6. Field of view.

7. Purpose.

8. Unit cost.

9. Installation cost.

The selected vendor shall confirm final camera locations with the County before installation.

17. Dedicated Network Infrastructure

The selected vendor shall provide and configure the network infrastructure required for the detention video system and related security electronics components.

The proposed system shall operate as a stand-alone or logically separated security electronics and video system network. The system shall not rely on the County’s general enterprise network without written County approval.

The selected vendor shall provide, install, configure, and document all required network components, including:

1. Network switches.

2. Power-over-Ethernet capacity.

3. Cabling.

4. Patch panels.

5. Terminations.

6. Equipment labeling.

7. IP addressing.

8. Network diagrams.

9. Port assignments.

10. Network security configuration.

11. Network equipment warranty information.

12. Network expansion capacity.

The selected vendor shall coordinate with County technology representatives regarding network configuration, remote access, and system security.

18. Cybersecurity Requirements

The system will include network-connected cameras, recording equipment, workstations, touch screen controls, PLC components, and video management software. The proposal shall describe the cybersecurity safeguards included in the proposed solution.

The proposal shall disclose:

1. Whether the system operates as a fully stand-alone system.

2. Whether the system requires connection to the County network.

3. Whether the system requires internet access.

4. Whether cloud services are used.

5. Whether vendor remote access is required for support.

6. How remote access is secured.

7. How user accounts and permissions are managed.

8. How default passwords and credentials are removed or changed.

9. How software and firmware updates are applied.

10. What audit logs or system logs are available.

11. What ports, services, and external connections are required.

12. What subscription services are required for operation.

13. What cybersecurity responsibilities remain with the County.

14. What cybersecurity responsibilities remain with the vendor.

15. How PLC and touch screen control components are protected from unauthorized access.

16. How administrative credentials are transferred to the County.

No remote access, internet-facing configuration, or cloud service shall be enabled without written County approval.

The selected vendor shall provide all administrative credentials, configuration documentation, and system access information to the County before final acceptance.

19. Monitoring and Control Workstations

The selected vendor shall provide and configure monitoring and control workstations necessary for detention operations.

The proposal shall identify:

1. Number of workstations included.

2. Workstation specifications.

3. Touch screen specifications.

4. Monitor configuration.

5. Client software requirements.

6. User access capabilities.

7. Search and playback capabilities.

8. Video export capabilities.

9. Control interface capabilities.

10. Intercom interface capabilities.

11. Recurring licensing costs.

12. Warranty information.

13. Replacement and support process.

Workstations shall support live viewing, playback, search, video export, and authorized detention control functions based on user permissions.

20. Cabling and Installation

The selected vendor shall furnish and install all cabling and materials necessary for a complete system.

Installation shall include:

1. Cable installation.

2. Cable termination.

3. Cable testing.

4. Camera mounting.

5. Intercom station installation.

6. Touch screen control station installation.

7. PLC equipment installation.

8. Detention lock cylinder installation.

9. Workstation installation.

10. Network equipment installation.

11. Equipment mounting.

12. Raceway, conduit, supports, and mounting hardware.

13. Labeling.

14. Cleanup.

15. Removal or turnover of replaced equipment as directed by the County.

16. Restoration of affected work areas.

17. Coordination with detention facility security procedures.

All work shall be performed in a neat, professional, code-compliant, and secure manner.

21. Detention Facility Security

The selected vendor and all personnel shall comply with Detention Center security requirements.

Security requirements include:

1. Identification requirements.

2. Check-in and check-out procedures.

3. Escort requirements.

4. Tool control.

5. Key control.

6. Restrictions on personal items.

7. Restrictions on photography and recording.

8. Work hour coordination.

9. Immediate reporting of security concerns.

10. Compliance with all facility rules.

The County reserves the right to deny access to any individual.

22. Training

The selected vendor shall provide training for County staff.

Training shall include:

1. Touch screen control station operation.

2. Door control system operation.

3. Detention lock cylinder and keying schedule overview.

4. Key control procedures.

5. Intercom system operation.

6. Live video monitoring.

7. Search and playback.

8. Video export.

9. Evidence clip creation.

10. User account management.

11. Basic troubleshooting.

12. System health review.

13. Administrative functions for designated staff.

14. Maintenance procedures.

15. Support request procedures.

Training materials shall be provided to the County.

23. Documentation

The selected vendor shall provide complete system documentation before final acceptance.

Documentation shall include:

1. As-built drawings or diagrams.

2. Door control system documentation.

3. PLC configuration documentation.

4. Touch screen control station documentation.

5. Detention lock cylinder schedule.

6. Final keying schedule.

7. Key turnover documentation.

8. Intercom system documentation.

9. Camera schedule.

10. Network diagram.

11. Device inventory.

12. Serial numbers.

13. IP address list.

14. Software information.

15. License information.

16. Warranty information.

17. User guides.

18. Administrative guides.

19. Maintenance information.

20. Support contact information.

21. Remote access documentation.

22. Password and credential transfer documentation.

23. Storage retention calculation.

24. Final approved equipment list.

24. Testing and Acceptance

The selected vendor shall test the completed system with County representatives before final acceptance.

Testing shall include:

1. PLC operation.

2. Door control commands.

3. Door status indicators.

4. Touch screen control functions.

5. Lock cylinder operation.

6. Key operation.

7. Keying schedule verification.

8. Intercom station operation.

9. Intercom audio quality.

10. Camera operation.

11. Camera views and coverage.

12. Recording.

13. Playback.

14. Search functions.

15. Video export.

16. Workstation operation.

17. User permissions.

18. Storage and retention settings.

19. System time synchronization.

20. Remote access configuration.

21. Network operation.

22. System health monitoring.

23. Resolution of punch-list items.

The County will withhold final payment until the system is fully operational and accepted in writing.

25. Warranty, Maintenance, and Support

Proposers shall include warranty, maintenance, and support information.

The proposal shall identify:

1. Standard warranty period.

2. Equipment warranty.

3. Labor warranty.

4. Lock cylinder warranty.

5. Key warranty.

6. Software support.

7. PLC support.

8. Touch screen support.

9. Intercom support.

10. Video management support.

11. Preventive maintenance.

12. Emergency support.

13. Remote support.

14. On-site response times.

15. Hourly service rates.

16. Annual maintenance pricing.

17. Multi-year support pricing.

18. Software update process.

19. Firmware update process.

20. Replacement parts process.

21. After-hours support process.

22. Critical, urgent, and non-critical response times.

The County will evaluate maintenance and support costs as part of total cost of ownership.

26. Proposal Format

Proposal format is flexible. Proposals should be clear, complete, and organized in a manner that allows the County to evaluate the proposed solution.

Proposals may include the following sections as an example:

1. Cover letter.

2. Executive summary.

3. Company qualifications.

4. Project team.

5. Relevant experience.

6. Technical approach.

7. Proposed equipment and software.

8. PLC and door control approach.

9. Detention lock cylinder and rekeying approach.

10. Touch screen control approach.

11. Intercom approach.

12. Camera schedule.

13. Video management approach.

14. Network and cybersecurity approach.

15. Project schedule.

16. Warranty, maintenance, and support.

17. Training plan.

18. Pricing proposal.

19. Exceptions to the RFP.

20. References.

21. Required forms and certifications.

The County will evaluate proposals based on the information submitted and the proposer’s ability to demonstrate a complete, responsive, and workable solution.

27. Minimum Vendor Qualifications

Proposers shall demonstrate experience with projects of similar size and complexity.

Qualifications shall include:

1. Experience with detention, correctional, law enforcement, public safety, or secure facility security electronics systems.

2. Experience with PLC-based detention door control systems.

3. Experience with detention lock cylinder replacement and rekeying.

4. Experience with detention keying schedules and key control.

5. Experience with touch screen detention control systems.

6. Experience with detention intercom systems.

7. Experience with IP camera systems.

8. Experience with video management software.

9. Experience with recording and storage systems.

10. Experience with secure network configuration.

11. Ability to provide warranty and ongoing support.

12. Ability to comply with detention facility security requirements.

13. Proper licenses, certifications, and insurance.

14. References from similar projects.

15. Demonstrated capacity to complete the project within the proposed schedule.

The County will reject proposals from vendors that do not demonstrate sufficient qualifications.

28. Pricing Requirements

Proposers shall provide a complete pricing proposal for the turnkey system.

Pricing shall include:

1. Base system cost.

2. PLC equipment.

3. Door control programming.

4. Detention lock cylinders.

5. Rekeying.

6. Keying schedule development.

7. Cut keys.

8. Touch screen control stations.

9. Touch screen runtime licenses.

10. Intercom equipment.

11. Cameras.

12. Recording and storage equipment.

13. Network equipment.

14. Monitoring and control workstations.

15. Software and licenses.

16. Cabling and installation.

17. Project management.

18. Training.

19. Warranty.

20. Maintenance.

21. Alternates.

22. Recurring costs.

23. Unit prices.

Proposers shall clearly identify all costs required to keep the system operational after installation.

Pricing Form

Item	Description	Cost
1	Base turnkey security electronics, locking system, and video system replacement	$
2	PLC equipment and programming	$
3	Detention lock cylinder replacement and rekeying	$
4	Keying schedule and cut keys	$
5	Touch screen control stations and runtime licenses	$
6	Intercom system equipment and programming	$
7	Cameras and mounting hardware	$
8	Recording/storage equipment	$
9	Network equipment	$
10	Monitoring and control workstations	$
11	Software and licensing	$
12	Cabling and installation labor	$
13	Training	$
14	Warranty included in base proposal	$
15	Maintenance year 1	$
16	Maintenance year 2	$
17	Maintenance year 3	$
18	Maintenance years 4 and 5	$
19	Alternates	$
20	Total base proposal	$

Unit Pricing

Unit Price Item	Unit Cost
Additional fixed camera installed	$
Additional high-resolution camera installed	$
Additional detention-grade/corner camera installed	$
Additional intercom station installed	$
Additional detention lock cylinder installed	$
Additional cut key	$
Additional touch screen workstation	$
Additional usable TB of storage	$
Additional camera/software license	$
PLC programming hourly rate	$
Locksmith labor hourly rate	$
Normal business hours labor rate	$
After-hours labor rate	$
Emergency service call rate	$

29. Evaluation Criteria and Selection Recommendation

Sealed proposals will be opened on Wednesday, July 15, 2026 at 12:00 PM.

After opening, proposals will be delivered to the Sheriff or the Sheriff’s authorized designee for review, evaluation, and selection recommendation.

The selection recommendation will be based on the Sheriff’s Office review of responsive proposals, subject to, but not limited to, the following evaluation considerations:

1. Installation timeline.

2. Cost.

3. Reputation and relevant experience.

4. Maintenance requirements.

5. Responsiveness to the RFP.

6. Ability to meet detention facility operational needs.

7. Warranty, support, and long-term service availability.

The Sheriff or the Sheriff’s authorized designee will review responsive proposals and provide a selection recommendation to the County.

The County reserves the right to reject any or all proposals, waive minor informalities, request clarification, and make the award deemed to be in the County’s best interest.

30. Award

Pamlico County reserves the right to award the contract to the responsible proposer whose proposal is determined to be most advantageous to the County, subject to applicable law, County policies, and approval by the appropriate County authority.

The County reserves the right to:

1. Reject any or all proposals.

2. Waive minor informalities.

3. Request clarification.

4. Conduct interviews.

5. Request demonstrations.

6. Negotiate where permitted by law.

7. Award all or part of the work.

8. Award alternates separately.

9. Cancel or reissue the solicitation.

10. Make the award deemed to be in the County’s best interest.

The County is not obligated to award to the lowest-priced proposer unless required by the final procurement method selected.

31. Contract Requirements

The selected vendor will be required to enter into a written contract acceptable to Pamlico County.

The contract will include:

1. Final scope of work.

2. Approved equipment list.

3. Project schedule.

4. Payment terms.

5. Insurance requirements.

6. Warranty terms.

7. Maintenance terms.

8. Confidentiality and security requirements.

9. Compliance with applicable laws.

10. Termination provisions.

11. Public records requirements.

12. Required certifications.

13. Additional terms required by the County.

No work shall begin until a contract, purchase order, notice to proceed, or other written authorization has been issued by the County.

32. Insurance

The selected vendor shall maintain insurance coverage acceptable to the County.

Required coverage includes:

1. Commercial General Liability.

2. Automobile Liability.

3. Workers’ Compensation.

4. Employer’s Liability.

5. Professional Liability or Technology Errors and Omissions.

6. Cyber Liability.

The selected vendor shall provide certificates of insurance and required endorsements before work begins.

33. Licenses, Permits, and Compliance

The selected vendor shall be responsible for all licenses, permits, certifications, inspections, and approvals required to perform the work.

All work shall comply with applicable federal, state, and local laws, regulations, codes, and industry standards.

The proposer shall identify all required electrical, low-voltage, alarm, security, locksmith, general contracting, and other licenses applicable to the proposed work.

34. Confidentiality and Facility Security Information

Because the project involves a detention facility, all system layouts, camera locations, intercom locations, door control information, lock cylinder information, keying schedules, network information, access credentials, diagrams, and other security-sensitive information shall be protected.

The selected vendor shall not release photographs, drawings, credentials, system information, facility information, keying information, or project details without written authorization from the County.

35. Public Records

Proposers are advised that materials submitted to Pamlico County are subject to North Carolina public records laws.

Proposers shall clearly identify information they claim to be confidential or proprietary. Marking an entire proposal as confidential is not acceptable.

The County will make final determinations regarding disclosure in accordance with applicable law.

36. Schedule

The solicitation schedule is as follows:

Event	Date
RFP Issued	June 8, 2026
Proposals Due	July 13, 2026 at 4:45 PM
Proposal Opening	July 15, 2026 at 12:00 PM

The County reserves the right to modify this schedule by written addendum.