Polyester Tags

Location:	Federal
Posted:	May 20, 2026
Due:	May 26, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	83 - Textiles, Leather, Furs, Apparel and SHoes, Tents, Flags
Publication URL:	To access bid details, please log in.

Attachment Preview

Program 1580-S

Specifications by RLW

Reviewed by FB

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

Page 1 of 20

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Polyester Tags

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Energy – Oak Ridge, TN

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning June 1, 2026 through May

31, 2027, plus four optional 12-month extension period(s) that may be added in accordance with the

“OPTION TO EXTEND THE TERM OF CONTRACT” clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on May 26, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a

separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids, SECTION 4. – SCHEDULE OF PRICES, to bids@gpo.gov

for this solicitation. No other method of bid submission will be accepted at this time. The program number

and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after

11:00 a.m. prevailing eastern time on the bid opening date specified above will not be considered for award.

EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure

attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders

are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will

use the prevailing eastern time and the exact time that the email is received by GPO’s email server as

the official time stamp for bid receipt at the specified location.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this

contract before bidding. Specific attention is directed to the following:

• ORNL-236L Tag has been changed from previous specifications.

• Additional changes scattered throughout.

Abstract available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls) or

e-mail at rwoodmancy@gpo.gov.

Polyester Tags

1580-S (05/27)

SECTION 1. – GENERAL TERMS AND CONDITIONS

Page 2 of 20

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2,

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-

and-standards-files-for-vendors/contract-terms-01-18.pdf.

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-

standards-files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-

and-standards.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following list of standards (in order of

precedence left to right) shall become the Specified Standards:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level IV. This shall include an image reproduced by any means.

(b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (ANSI/ASQC Z 1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The following list of standards (in order of precedence left to right) shall become the

Specified Standards.

Attribute

P-7. Type Quality and Uniformity

P-9. Solid or Screen Tints Color Match

Specified Standard

Digital Files, Average Type Dimension

Pantone Matching System

Average Type Dimension style/theme font point sizes to be consistent throughout the finished product.

Must conform to Federal Specs. UU-T-81 in all respects except for “5. Prep for Delivery”, size and where

superseded by Federal Spec A-A-900B and ANSI/ASQC Z 1.4.

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the

contract expires. If the Government exercises this option, the extended contract shall be considered to include

this clause, except, the total duration of the contract may not exceed five (5) years (May 31, 2031) as a result

of, and including, any extension(s) added under this clause. Further extension may be negotiated under the

“Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized pricing

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the

GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be

eligible for adjustment during the second and any succeeding performance period(s). For each performance

Polyester Tags

1580-S (05/27)

Page 3 of 20

period after the first, a percentage figure will be calculated as described below and that figure will be the

economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from June 1, 2026 through May 31, 2027, and the second and any succeeding period(s) will

extend for 12 months from the end of the last preceding period, except that the length of the final period may

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment.

This average is then compared to the average of the monthly Indexes for the 12-month interval ending

February 28, 2026, called the base index. The percentage change (plus or minus) of the variable index from

the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is

adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

NOTE: This contract does not have a Paper Price Adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned and a Purchase Order issued to the contractor to cover work performed. The Purchase Order will be

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the

contract requirements. Documents submitted will be kept confidential and used only for the determination of

responsibility by the Government. Failure to provide the requested information in the time specified by the

Government may result in the Contracting Officer not having adequate information to reach an affirmative

determination of responsibility.

Polyester Tags

1580-S (05/27)

Page 4 of 20

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the

Government. Orders may be issued under the contract from June 1, 2026 through May 31, 2027 plus for such

additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any Print Order. A Print

Order shall be "issued" upon notification by the Government for purposes of the contract when it is

electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's

requirements for the items set forth herein do not result in orders in the amounts or quantities described as

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple

destinations. Subject to any limitations elsewhere in this contract, the contractor shall furnish to the

Government all items set forth herein which are called for by print orders issued in accordance with the

“Ordering” clause of this contract.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for

using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. –

SCHEDULE OF PRICES.”

Polyester Tags

1580-S (05/27)

Page 5 of 20

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of polyester tags and 2-part tags requiring such operations

as electronic prepress, printing, laminating, drilling, numbering, perforating, clipping corners, reinforcing holes,

inserting string or wire, shrink-film packaging, and delivery.

TITLE: Polyester Tags

TAG GROUPS: Based on prior year and anticipated usage, approximately 57 total orders per year.

Approximately 100 to 5,000 copies/sets per order. See tags under descriptions for anticipated number of orders

per year and approximate quantities.

GROUP A. LAMINATED POLYESTER TAGS

GROUP B. UNLAMINATED POLYESTER TAGS

GROUP C. LAMINATED 2-PART POLYESTER TAG SETS

GROUP D. UNLAMINATED 2-PART PAPER TAG SETS

GROUP E. LAMINATED PAPER TAG SETS

FORM

ORNL-942

UCN-19208

UCN-20760

UCN-21099

UCN-17328

UCN 21060

UCN-21060A

UCN-10441

ORNL-272

UCN-23129

UCN-26034

UCN-26891

ORNL-236L

UCN-16754

UCN-16673

UCN-21254

UCN-21824

ORNL-186

ORNL-206

UCN-21855

ORNL-131UN

(inside use)

UCN-20679

GROUP

ITEM

A10

TAG NAME

Stop - Do Not Operate

Boundary Marker Identification Tag

Hold for Future Projects Tag

Danger - Do Not Operate Tag

Notice Out of Service, Do Not Operate Tag

Permanently Out of Service Tag

Electrical Caution Tag

Lockout/Tagout

Temporary Label Tag

Y-12 Plant

Grounds Applied

Radioactive Material

Testing Eye-Bath & Shower, MATL 4310

Y-12 Extinguisher Maintenance Record

Nuclear Materials Control & Accountability Tag

Out of Service, Call 911

Caution – Radiation Protection Restricted Release

Rejected

Radiation Protection Material Certification Tag

(Indoor)

Y-12 Fire Protection System Outage

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.