Transitional Age Youth (TAY) Clubhouse Program

Lake County Behavioral Health Services | TAY Clubhouse Program RFP
LAKE COUNTY BEHAVIORAL HEALTH SERVICES
REQUEST FOR PROPOSALS
Transitional Age Youth (TAY) Clubhouse Program
Issued May 20, 2026
RFP Number 261948
Submission Deadline June 15, 2026, by 5:00 p.m.
Christine Andrus, Deputy Director -
RFP Contact
Administration
Submission Email Christine.Andrus@lakecountyca.gov
BHSA Behavioral Health Services and
Funding Source
Supports (BHSS)
Important Note: Applicants shall submit one proposal for the TAY Clubhouse Program. The
County may award one contract based on best value, responsiveness, and operational need. Any
proposed partnerships or subcontractors must be clearly described in the proposal.
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
1. Project Overview
Lake County Behavioral Health Services (LCBHS) is pleased to announce the availability of
Behavioral Health Services Act (BHSA) Behavioral Health Services and Supports (BHSS) funding to
support planning, start-up, implementation, operations, and non-billable components of a
member-centered, recovery-oriented Clubhouse model for Transition Age Youth (TAY) for up to
three years. Funding is anticipated at approximately $200,000 in Year 1, $150,000 in Year 2, and
$100,000 in Year 3, for a total anticipated award of up to $450,000, subject to County approval,
contract execution, and available funding. This funding is intended to support readiness for Medi-
Cal reimbursable Clubhouse Services under BH-CONNECT; it does not guarantee Medi-Cal
reimbursement, billing approval, or future funding.
Recent History: Lake County Behavioral Health Services, with community cooperation, has
historically supported a Transitional Age Youth (TAY) drop-in center and peer support services.
The center has provided peer support, guidance, resources, linkage to services, and support for
youth and young adults ages 16-24.
Current Need: There is an ongoing need to assist vulnerable TAY in Lake County, including youth
and young adults ages 16-24 who are at risk of significant mental health issues, homelessness,
juvenile justice involvement, and school failure. The program should provide a safe and
welcoming place for outreach, drop-in engagement, resources, groups, recovery-oriented
activities, and connection to services. Within this broader population, only some participants may
meet Medi-Cal eligibility, medical necessity, and other applicable criteria for future Medi-Cal
reimbursable Clubhouse Services.
Funding Purpose: With the transition from the Mental Health Services Act to the Behavioral Health
Services Act, funding priorities have shifted. LCBHS is offering BHSA BHSS funding to support
planning, start-up, implementation, operations, and non-billable activities needed to establish a
TAY Clubhouse model. The contractor will be expected to work toward readiness for Medi-Cal
reimbursable Clubhouse Services, subject to DHCS requirements, County BH-CONNECT
implementation decisions, Clubhouse fidelity standards, provider contracting, documentation
requirements, and applicable Medi-Cal billing rules. Funding is anticipated to decrease over the
three-year period as the program moves toward operational readiness and sustainability, subject
to County decisions and available funding.
Clubhouse Implementation: Applicants should be prepared to implement a member-centered,
recovery-oriented Clubhouse model that is inclusive of peers and individuals with lived
experience in program design and service delivery while remaining consistent with Clubhouse
fidelity expectations. Applicants should describe their anticipated timeline and strategy for
achieving Clubhouse fidelity/readiness milestones and readiness for Medi-Cal reimbursable
Clubhouse Services under BH-CONNECT, subject to all applicable requirements.
Program Parameters: The County expects the TAY Clubhouse to operate at least four (4) days per
week and at least twenty (20) hours per week, unless otherwise negotiated in the final contract.
Evening and weekend services are encouraged. Proposals should include anticipated participant
capacity, expected unduplicated participants served annually, and average daily or weekly
participation. Services must remain available to eligible Lake County residents at no cost during
the award period.
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
Key Dates
Event Date/Deadline
RFP issued May 20, 2026
Questions due June 5, 2026
Proposals due June 15, 2026, by 5:00 p.m.
Reference links: DHCS BH-CONNECT | Clubhouse International BHCOE
2. Eligible Applicants
Eligible applicants may include:
A unit of local government.
A registered 501(c)(3) nonprofit organization.
A state or federally recognized tribal entity.
Partnerships and subcontracting arrangements are acceptable; however, one lead applicant
must be identified and will be responsible for contract compliance, fiscal accountability,
reporting, and performance.
3. Eligible Activities
Award funds must be used for operating expenses that support planning, start-up,
implementation, operations, and non-billable components of the TAY Clubhouse model.
Allowable costs may include staffing, food, utilities, supplies, insurance, minor equipment
necessary for operations, professional development, outreach, and other reasonable costs
associated with operating a Clubhouse center, as described in the budget narrative. Construction
and capital facility costs are not allowable under this RFP unless expressly approved in writing by
the County prior to contract execution.
The contractor will be expected to provide outreach and engagement to TAY through culturally
responsive resources, groups, activities, and appropriate services using a member-centered,
recovery-oriented Clubhouse model. Preference will be given to applicants that demonstrate
meaningful integration of peers and individuals with lived experience in service delivery and
program design, consistent with Clubhouse fidelity expectations.
Applicants must describe how proposed activities and services will promote recovery, wellness,
permanent housing linkages, education, employment, community connection, and readiness for
Clubhouse fidelity standards. All activities must be conducted within Lake County and serve
eligible Lake County residents at no cost during the award period.
4. Program Requirements
The selected contractor will be responsible for obtaining and maintaining all required insurance,
fire clearance, occupancy approval, city or county inspections if applicable, and any other
approvals necessary for the proposed program site and activities.
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
The contractor must maintain participant records and comply with all applicable confidentiality,
HIPAA, County documentation, and reporting requirements. Medi-Cal documentation
requirements apply if and when services are delivered as Medi-Cal reimbursable Clubhouse
Services.
At a minimum, participant data should include:
Number of unduplicated people served.
Demographic information, including age, sex, sexual orientation, education status, veteran
status, and disability status, to the extent collected consistent with applicable law and
participant privacy.
Services, activities, referrals, linkages, and outcomes.
Deliverables and Reporting Expectations
Operate the TAY Clubhouse at least four (4) days per week and at least twenty (20) hours per
week, unless otherwise negotiated in the final contract.
Maintain participant capacity targets, including unduplicated participants served annually and
average daily or weekly participation.
Conduct outreach and engagement to TAY-serving partners, including County Behavioral
Health, schools, youth-serving organizations, probation/justice partners, housing and
homelessness providers, tribal partners, and community-based organizations, as applicable.
Develop and report progress on Clubhouse fidelity/readiness milestones, including
implementation planning, staff training, technical assistance participation, documentation
procedures, and readiness for provider contracting and billing rules if applicable.
Maintain documentation sufficient to support services provided, referrals/linkages made,
participant demographics, outcomes, and fiscal accountability.
Submit reports in a format and frequency required by LCBHS, including annual reports and
any additional reports needed for audits, monitoring, BHSA reporting, or other applicable
requirements.
Annual Reports
The contractor will be required to submit annual reports to LCBHS that include, at a minimum:
Expenditures made within the fiscal year.
Activities provided within the fiscal year.
Operating hours and schedule offered.
Unduplicated participants served, average daily or weekly participation, and participant
capacity utilization.
Outreach activities, referral sources, and referrals/linkages made.
Progress toward Clubhouse fidelity/readiness milestones.
Performance outcomes and data quality review.
LCBHS may request additional information as needed to meet applicable reporting, monitoring,
audit, BHSA, or County requirements.
LCBHS will monitor contractor expenditures and activities as LCBHS deems necessary, including
review prior to the obligation or payment of funds to ensure compliance with program
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requirements. LCBHS may stop payment, request repayment, or pursue any other remedy
available by law for failure to comply with program requirements. After a contract has expired, any
funds not expended for eligible activities shall revert and must be remitted back to LCBHS.
Housing and Homelessness Coordination
If the contractor provides housing navigation, homelessness-related services, or serves as a
formal access point for the Lake County Continuum of Care, the contractor may be required to
participate in the Coordinated Entry System (CES) and use the Homeless Management
Information System (HMIS), as applicable. These requirements will be negotiated and included in
the final contract only if applicable to the approved scope of work.
If applicable, expectations may include:
Accept referrals and prioritize clients in alignment with CES policies.
Participate in case conferencing and housing prioritization processes.
Enter and maintain accurate, timely client-level data in HMIS.
Track and report required housing and homelessness-related performance metrics.
Technical assistance may be provided through LCBHS and the Lake County Continuum of Care,
as applicable.
5. Conflict of Interest
The applicant must disclose, as part of the proposal, any actual, potential, or perceived conflicts
of interest that may result from the award of the contract or the services provided under the
contract.
Except as otherwise disclosed in the proposal, the applicant affirms that, to the best of its
knowledge, there is no actual or potential conflict between the applicant, the applicant's project
manager(s), or any related business or financial interests and the services to be provided under
the contract. If a conflict arises or becomes known during the RFP process or contract term, the
applicant must immediately notify LCBHS. All conflicts must be resolved to LCBHS' satisfaction,
or the applicant may be disqualified or the contract may be terminated.
For purposes of this RFP, conflicts of interest include, but are not limited to:
Giving or offering a gratuity, kickback, money, gift, or anything of value to an LCBHS official,
officer, or employee with the intent of receiving favorable treatment regarding a contract.
Having or acquiring any contractual, financial, business, or other direct or indirect interest that
would conflict with the applicant's performance of duties and responsibilities under the
contract or create the appearance of impropriety concerning the award or performance of the
contract.
Possessing or accepting anything of value during the RFP process or contract term based on
an understanding that the actions of the applicant or its affiliates on behalf of LCBHS will be
influenced.
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
6. Proposal Requirements
Proposals must be submitted as a PDF, may not exceed ten (10) pages excluding appendices,
must use a minimum 11-point font, and must include numbered pages. The proposal must
include the following sections:
6.1 Applicant Information
The proposal must include an introduction of the applicant and be signed by a principal of the
organization, such as the Chief Executive Officer, Board Chair, Executive Director, or other
authorized representative. The applicant must include the dollar amount requested.
The proposal must include the following statement:
[Name of Organization] agrees to all terms outlined in this Request for Proposals and agrees to
ensure that expenditures of award funds are consistent with the requirements of the program.
Applicant information must include:
Organization/agency name and address.
Contact information for the main point of contact.
Proposal title and date.
Required appendices include:
Letter of support or authorization from the applicant's governing/advisory board, if applicable.
Documentation of verifiable 501(c)(3) nonprofit organization status, local government status,
or state/federally recognized tribal entity status.
Disclosure of litigation, criminal investigations or proceedings involving the applicant, and any
claims or allegations of fraud or breach of contract against the applicant by a governmental or
public entity arising out of business dealings with governmental or public entities.
Conflict of Interest Statement.
Financial statements, including income, expenses, balance sheet, and cash flow.
Organizational chart and resumes for key staff, if available.
6.2 Executive Summary
Provide an overview of the proposed project, including its essential elements, the broader TAY
population to be served through outreach/drop-in engagement, and the anticipated subset of
participants who may meet applicable criteria for Medi-Cal reimbursable Clubhouse Services.
Include information on barriers, severity of need, and available data regarding prior or current
program performance, including unduplicated participants served, service outcomes, and data
quality practices. The summary should describe the applicant's basic scope of services,
objectives, intended results, how the proposal meets RFP requirements, and why the applicant is
qualified to perform the required work.
First-time applicants must provide detailed planning information, including action plans,
milestones, and the team members who will support successful execution.
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
6.3 Evidence-Based Practice and Clubhouse Model
Provide a detailed description of the proposed Clubhouse model, the applicant's understanding
of Clubhouse fidelity expectations, and the strategy for working toward readiness for Medi-Cal
reimbursable Clubhouse Services under BH-CONNECT, subject to DHCS requirements, County
BH-CONNECT implementation decisions, provider contracting, documentation requirements,
and applicable billing rules.
6.4 Key Activities
Describe key activities and how they align with the purpose of this award, including
outreach/drop-in engagement, member-centered Clubhouse activities, recovery-oriented
supports, referrals/linkages, documentation, fidelity/readiness milestones, and coordination with
County and community partners.
6.5 Equity and Accessibility
Describe how the project will address equity and promote culturally inclusive services, outreach,
accessibility, and responsiveness to anticipated barriers for the target population. Provide
supporting evidence of the strategies' effectiveness, including data trends, policies, training,
community engagement, and collaborative efforts with providers and community partners.
Describe strategies to address inequities and overcome barriers for underserved populations.
Applications should address LGBTQ+ affirming services, trauma-informed care, culturally
responsive programming, accessibility for youth with disabilities, and language access services.
6.6 Performance Measures
Describe proposed performance measure targets and provide a numeric target for each measure.
Additional performance measures may be proposed, but at a minimum proposals must include:
Anticipated unduplicated TAY served annually, demographics served, and average daily or
weekly participation.
Anticipated outreach contacts, referral sources, and referrals/linkages made to behavioral
health, housing, education, employment, benefits, primary care, and other supports.
Projected outcomes for people served, including engagement, retention, recovery/wellness
goals, education/employment linkages, housing linkages, and progress toward Clubhouse
fidelity/readiness milestones.
6.7 Staffing
Include a list of personnel who will be directly assigned to the project and a description of duties.
Identify key staff qualifications, supervision structure, use of peers or individuals with lived
experience, and any subcontracted or partner roles.
6.8 Budget and Budget Narrative
Applicants must submit a budget table and budget narrative. The budget table must display total
operating costs for each category. Financial disclosure of all funding sources related to this
project is required.
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The budget table should identify operating expenses over the period of the award. Categories may
include personnel, fringe benefits, travel, equipment necessary for operations,
materials/supplies, contracts, professional development, indirect costs, direct service costs, and
administrative costs.
The budget narrative must:
Correlate with the specifications identified in this RFP.
Break down costs for each major category.
Describe each budget item and show calculations used to derive costs, including current unit
cost or forecasted cost when applicable.
Justify expenses in the context of the proposal.
Justify the use of consultants and subcontractors with milestone dates and deliverables.
Explain how indirect costs were calculated.
Connect each item to specific activities described in the proposal.
Provide budget drawdown plans, anticipated utilization rate, and other funding sources, by
category.
Indirect costs are costs necessary for the general operation of an organization to deliver its
services or conduct its business. Administrative costs are costs that support the entire
organization and are often limited by statute or contract. Examples include fiscal operations,
executive salaries, and legal counsel. Other funding sources should also be identified, including
volunteer hours or in-kind donations.
Applicants shall submit one proposal for the TAY Clubhouse Program. Any proposed
subcontractors, partnerships, or collaborative roles must be clearly described in the proposal.
7. Questions and Technical Assistance
Questions regarding this RFP may be submitted by email to Christine.Andrus@lakecountyca.gov
no later than June 5, 2026. Responses, addenda, or clarifications may be posted or distributed as
determined by the County. The County is not responsible for any explanation or interpretation of
this RFP other than those issued in writing by the County.
8. Application Deadline and Submission Instructions
Applications are due by email to Christine.Andrus@lakecountyca.gov no later than June 15, 2026,
at 5:00 p.m. Proposals must be in PDF format and may not exceed ten (10) pages, plus
appendices. Proposals not received by the deadline shall be disregarded. LCBHS is not
responsible for transmission failures.
To submit electronically, email the proposal to Christine.Andrus@lakecountyca.gov and include
"TAY Clubhouse Program Proposal" in the subject line.
If a hard copy is submitted, proposals must be received by the same deadline and may be hand
delivered or sent through a courier service to:
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
Christine Andrus
Lake County Behavioral Health Services
6302 Thirteenth Avenue
Lucerne, CA 95458
Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Proposals may also be mailed through the United States Postal Service to:
Christine Andrus
Lake County Behavioral Health Services
P.O. Box 1024
Lucerne, CA 95458
In order to receive addenda and information regarding this RFP, proposers must register online at:
County of Lake RFP webpage
Proposers are cautioned to read the scope of services and proposal requirements carefully and
respond to all items listed. Proposals received incomplete or late, for any reason, shall not be
accepted.
9. Project Selection Process
LCBHS will screen proposals for minimum qualifications before scoring. LCBHS will review all
eligible applications using the scoring rubric below and may request a clarification interview only
if needed. The project selection process will avoid conflicts of interest and will be conducted
consistent with applicable County procurement requirements.
Minimum Qualifications (Pass/Fail)
Applicant is an eligible applicant as defined in this RFP.
Proposal is received by the deadline and follows the required proposal format.
Proposal serves eligible Lake County residents ages 16-24 and describes services within Lake
County.
Applicant demonstrates the ability to maintain participant records, confidentiality, insurance,
and other applicable compliance requirements.
Budget is within available funding and limited to eligible operating expenses.
Applicant agrees to the terms and conditions of the RFP and submits required conflict of
interest disclosures.
Scoring Rubric
Review Criteria Points
Applicant qualifications, organizational capacity, and 15
relevant experience
Clubhouse model, fidelity/readiness plan, and BH- 20
CONNECT readiness approach
Program design, deliverables, operating hours, 20
participant capacity, and measurable outcomes
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Lake County Behavioral Health Services | TAY Clubhouse Program RFP
Review Criteria Points
Target population, outreach/engagement plan, equity, 15
accessibility, and cultural responsiveness
Staffing plan and integration of peers and individuals 10
with lived experience consistent with Clubhouse fidelity
Documentation, reporting, data quality, and HMIS/CES 10
plan if applicable
Budget reasonableness, eligible operating expenses, 10
fiscal controls, and sustainability
Minimum Score and Best Value Considerations
Proposals must score at least 70 points to be considered for award. The County reserves the right
to reject all proposals, cancel the RFP, negotiate scope, budget, or deliverables, or issue a new
solicitation if no proposal meets the County's requirements. LCBHS may select the highest
scoring responsive proposal or the proposal that provides the best value to the County. Best value
considerations may include readiness to begin services, geographic and community access,
fiscal and administrative capacity, proposed partnerships, cost reasonableness, and alignment
with County BH-CONNECT implementation decisions.
Tie-Breaker: In the event of a tie, the proposal with the higher score for Clubhouse
model/fidelity/readiness will be ranked higher. If still tied, the proposal with the higher score for
program design/deliverables/outcomes will be ranked higher. If still tied, LCBHS may consider
budget reasonableness, operational need, and readiness to begin services.
Notification and Appeals
Applicants shall be notified of LCBHS decisions via email after the final selection decision. The
representative listed as the main contact in the application shall be the person contacted.
To appeal, an applicant must submit a written appeal to LCBHS within five (5) business days of
notification. The appeal must state all relevant facts, arguments, and evidence upon which the
appeal is based and must provide a detailed reference to the area or areas of the application that
substantiate the basis of the appeal. No new or additional information will be accepted if the
information would result in an advantage to an applicant. Once the written appeal is submitted,
no further information or materials will be accepted or considered.
Appeals may be submitted by email to Christine.Andrus@lakecountyca.gov. Emails will be
accepted if the email timestamp is before the appeal deadline.
Contracting Process
Following the Letter of Intent, a contract will be developed by Lake County Behavioral Health
Services on behalf of the County and reviewed by County Counsel. LCBHS reserves the right to
negotiate scope, budget, and deliverables prior to final contract execution. Once the contractor
has signed the contract, the contract will be scheduled for Lake County Board of Supervisors
consideration and final execution, as applicable.
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